Administrative Assistant Job in Kenya

Administrative Assistant

VACANCY NO: 10/2021

The Administrative
Assistant will ensure the right staff with relevant skills are brought on
board, adequately oriented and contract of employment signed, supervise the
secretaries, drivers and support staff, develop and implement an effective
staff performance evaluation system, manage logistics and security. The
workstation will be at PMCU Nakuru but he/she will travel extensively within
the Project area, as may be required. He/she will sign a six (6) year Contract
of Employment with the initial six months on probation.

The contract will
remain in force but renewable annually based on satisfactory annual
performance. He/she will be answerable to the Project Coordinator for the
following duties and responsibilities:

• Coordinating staff recruitment and selection and
  manage orientation programmes for the newly recruited staff of the
  Project.


• Interpreting and implementing human resource
  policies, and other statutes that impact the human resources;


• Developing and implementing an effective system of
  staff performance evaluation;


• Developing and carrying out customer satisfaction
  survey;


• Management of staff leave, training and
  development staff and welfare activities.


• Ensure health and safety regulations are in place
  and adhered to in the Project.


• Supervising the secretaries, drivers, support
  staff to ensure compliance with their terms of reference;


• Developing welfare policy and handling complaints,
  disputes and grievances of employees.


• Developing staff Contracts of Employment and
  organizing renewal of staff contracts, payment of staff service gratuity
  and pension;


• Administering and maintaining employee records;


• Management of logistics and security of the office
  block and compound.


• Collecting, organizing and storing information on
  motor vehicle usage and managing fuel.


• Any other official duty as may be assigned by the
  Project Coordinator.

Academic
qualifications and other requirements for the Position:

Minimum Requirements:

• Bachelor’s degree in Business/Public
  Administration (HRM, Public Relations & Strategic Management options)
  or any other relevant field from a recognized University.


• Minimum of five (5) years’ work experience in a
  similar position and out of which three (3) years in a donor-funded
  project.


• Must meet the requirements of chapter SIX (6) of
  the Constitution of Kenya, 2010

Other Requirements:

• Ability to work under pressure and meet strict
  deadlines and work with minimum supervision and sometimes work outside
  normal working hours;


• Ability to work and interact with people from
  diverse, professional, social and cultural backgrounds;


• Good interpersonal and communication skills,
  excellent planning, organizing and recordkeeping skills;


• Ability to work as a team player, self-motivated
  and creative thinker, good analytical skills and report writing, excellent
  coordination and negotiation skills;


• Good public relations qualities;


• Fluent in English (written and spoken);


• Knowledge of Computer packages

How
To Apply

Interested applicants
who meet the qualification requirements should send their applications along
with copies of their academic and professional certificates, testimonials and
detailed Curriculum Vitae. They must also state their present employer, current
position and names and addresses of two referees and daytime telephone and
email contacts. Only short-listed candidates will be contacted.

Applications should be
clearly marked quoting the reference number of the position applied for on the
letter and envelope and addressed to :

The Principal Secretary

State Department for
Livestock,

Kilimo House,
Cathedral Road,

P. O. Box 34188-00100,

Nairobi, Kenya

To reach on or before
9th March 2022 at 17:00 hours local time