Office Secretary Job in Kenya

Office Secretary

VACANCY NO: 11/2021

The secretary will be
responsible for providing secretarial support to the Project Coordinator and
other PMCU Technical staff. The workstation will be at PMCU Nakuru.

He/she will sign a six
(6) year Contract of Employment with the initial six months on probation. The
contract will remain in force but renewable annually based on satisfactory
annual performance. He/she will be answerable to the Administrative Assistant
for the following duties and responsibilities:

• Typing standard letters and composing the content
  of letters on routine matters as directed by the Administrative Assistant
  or the Programme Coordinator;


• Combining material from several sources to produce
  word-processed reports in an established format using some discretion in
  final presentation;


• Screening telephone calls, answering routine
  questions, taking accurate messages and referring the caller to an
  appropriate alternative source;


• Receiving visitors and may be required to
  establish their requirements and check the availability of the required
  staff member where no appointment has been made;


• Maintaining the diary, arranging appointments,
  meetings, travel and accommodation as specified by the Administrative
  Assistant or Programme Coordinator;


• Undertake routine administrative duties as
  delegated by the Administrative Assistant or Programme Coordinator;


• Maintaining strict confidentiality in all duties
  and establishing reliable filing and record systems;


• Maintain a full understanding of the functionality
  of PC word processing software and excel, and


• Any other official duty as may be assigned by the
  Administrative Assistant or Programme Coordinator

Qualifications and
other requirements:

Minimum Requirements:

• A mean grade C- with a minimum grade C- in English
  or equivalent;



• Must have Higher National Diploma or equivalent in
  secretarial management


• Appropriate secretarial training;


• Typing speed 50 words per minute;


• Shorthand 100 wpm/ 120wpm;


• Office Practice II;


• Office Management III;


• Business English III;


• Secretarial Duties II;


• Should have a certificate in computer applications
  (Ms Word, Excel, E-mail, PowerPoint, Access etc);


• At least five (5) years work experience in a busy
  organization;


• At least four (4) years of work experience in
  donor-funded projects will be an added advantage


• Must meet the requirements of chapter SIX (6) of
  the Constitution of Kenya, 2010

Other Requirements:

• Ability to work under pressure and meet strict
  deadlines and work with minimum supervision and sometimes work outside
  normal working hours;


• Ability to work and interact with people from
  diverse, professional, social and cultural backgrounds; 

How
To Apply

Interested applicants
who meet the qualification requirements should send their applications along
with copies of their academic and professional certificates, testimonials and
detailed Curriculum Vitae. They must also state their present employer, current
position and names and addresses of two referees and daytime telephone and
email contacts. Only short-listed candidates will be contacted.

Applications should be
clearly marked quoting the reference number of the position applied for on the
letter and envelope and addressed to :

The Principal Secretary

State Department for
Livestock,

Kilimo House,
Cathedral Road,

P. O. Box 34188-00100,

Nairobi, Kenya

To reach on or before
9th March 2022 at 17:00 hours local time