General Secretariat – Accountant at Kenya Conference of Catholic Bishops

The Kenya Conference of Catholic Bishops, a permanent institution, is the assembly of the Catholic Bishops in Kenya united and exercising together their Pastoral offices over Christ’s faithful, as shepherds of the Catholic Church in Kenya which they together promote by forms and means of Apostolate suitable to the circumstances of place and time, in accordance with the Law, to promote the greater good which the Church offers to all Mankind (c. 447, CIC). The Authority of the Kenya Conference of Catholic Bishops is vested in the Ordinary and Extraordinary Plenary Assembly. Currently there 26 Catholic Jurisdictions spread over 4 Metropolitan Provinces,that is, 4 Archdioceses, 20 Dioceses, 1 Apostolic Vicariate and 1 Military Ordinariate.

Overall Purpose of the Job

Maintenance of financial records, budgets, monitoring and reporting on donor project funds

Duties

• To plan, organize and implement accounting operations and objectives; coordinates and integrates all activities toward achievement of established goals and objectives,


• To ensure all functions and programs under charge are performed within established budgetary parameters, to include performing cost control activities, monitoring revenues and expenditures, and ensuring sound fiscal control;


• To prepare fiscal documentation regarding accounting activities, e.g., weekly, monthly and annual reports,


• Maintain and reconcile balance sheet accounts for all funds,


• To plan, manage, coordinate, and implement the year end closing processes and procedures for the assigned accounting records; conducts year-end closing process; provides information to financial auditors; conducts standard internal audits of various accounting records;


• To ensure adherence to generally accepted accounting standards and principles; ensures maintenance of proper audit trails and verification and reconciliation actions for all processed work,


• To evaluate receipts, expenditure forms, purchase orders, distributions, and disbursement orders for the purpose of ensuring compliance with policies,


• To perform verification and reconciliation tasks for invoices/ receipts/ balances according to department checks and balances procedures,


• Ensure proper set up and running of accounting systems,


• Preparation and Compilation and combination of donor financial reports as per guidelines,


• Preparation of the audit files

Requirements

Qualifications

• Has a Bachelor of Commerce Degree Accounting option or its equivalent.


• Has a minimum of CPA K professional qualification, a registered member of ICPAK;


• Excellent MS Excel and MS Word


• Knowledge of having handled an accounting program e.g. pastel

Performance Indicators

• Extent of carrying out duties and responsibility in #3 above

Personal Traits

• Proven problem solver with the ability to work in a diverse team environment.


• Has good interpersonal and communication skills


• Good organizational Skills.


• Excellent written and oral communications skills in English


• A good knowledge of social teachings of the Church and Ethical principles


• Integrity


• Analytical skills


• Confidentiality


• Result oriented


• Attention to details

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