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The Kenya Institute of
Supplies Management is a corporate body established through an Act of
Parliament, the “Supplies Practitioners Management Act (SPMA), 2007”. KISM is
mandated to make provision for the training, registration, and licensing of
supplies practitioners; to regulate their practice, and for connected purposes. The Institute
serves as the National body for Procurement and Supply Chain Professionals in
the private and public sectors in Kenya.
The KISM Council is
seeking to recruit a hands-on, dynamic, knowledgeable, and performance-oriented
person to fill the position of ADMINISTRATION ASSISTANT, Ref. AdminA-002/2022
A description of this
Vacancy and its Requirements is outlined here below.
Department: Human Resource and
Administration
Reporting To: HR and
Administration Manager
Job Summary:
To support the HR and
Administration Manager and Executive Office and provide administrative support
to the Institute
Key Duties &
Responsibilities
- assist in the coordination of general
administrative services and office procedures. Produce and distribute
correspondence memos, letters, and forms. - Organize and coordinate the schedule of meetings
and appointments, manage the Institute’s diary’s - assist in employee relations and welfare
initiatives - assist in implementing the human resource policies
and procedures aimed at enhancing workplace relations - assist in ensuring compliance with Workplace
safety, Labour Laws, and related statutory requirements - Reply to official email inquiries.
- Take accurate minutes of meetings.
- Ensure clean and organized office areas, including
safety - Perform a variety of other office tasks, such as
printing, scanning, copying Coordinate all office repairs and office
maintenance - Maintain contact lists
- Assist in the preparation of regularly scheduled
reports. - Overseeing the junior admin staff.
- Maintaining organized file systems for the
Institute. - assist in coordinating outsourced services
including but not limited to messenger, cleaning and tea services. - Undertaking any other office administrative
services duties that may be assigned
Qualifications
- Diploma in Business
Management/Administration/Human Resource Proficient in MS Office - Knowledge of office management systems and
procedures
Experience
Two (2) years of
relevant working experience in a comparable reputable organization
Skills/competence
- Handle sensitive information in a confidential
manner. - Ensuring security, integrity and confidentiality
of data; and - Excellent time management skills and ability to
multi-task and prioritize work Attention to detail and problem solving
skills - Excellent written and verbal communication skills
Strong organizational and planning skills
In addition to the
professional qualifications, successful candidates will be required to meet the
expectations of Chapter 6 on Leadership and Integrity and possess;
- Valid certificate of Good conduct
- Clearance certificate from the Ethics and
Anti-Corruption Commission o Certificate of compliance from the Higher
Education Loans Board (HELB) o A valid Kenya Revenue Authority (KRA) Tax
Compliance clearance - A valid certificate of clearance from the Credit
Reference Bureau o A relevant identification document - Valid Membership Certificate from relevant
Professional body
How to Apply
All Application letters
indicating the role and reference number, together with Curriculum Vitae and
relevant certificates should be sent online in PDF format addressed
to the CEO KISM, vacancies@kism.or.ke to reach him not later than Thursday, 12th May 2022.
All applicants will also
be required (MANDATORY) to
submit a filed KISM Job Application Form (Google Form) in addition to sending
the application letter and certifications. The template form (Google Form) can
be accessed using this link https://forms.gle/md4Vbxju9WoiwEky6
KISM is an equal
opportunity employer and qualified applicants from all backgrounds are
encouraged to apply.
Only shortlisted
candidates will be contacted.
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