Executive Assistant Job Vacancy

Openings in Juba, South Sudan

Outrival HR Solutions & Consultancies is a leading HR Consulting Firm in Kenya, serving East African Firms.

Our aim is to deliver great value to all our clients by making the Human Resources Processes manageable and productive.

One of our clients, in the Construction Industry, based in Juba, South Sudan in is looking for a qualified candidates to fill the following positions:

Executive Assistant to the CEO

The Executive Assistant will provide Functional & Operational Support to the CEO which involves completing a broad variety of administrative tasks that facilitate the CEO’s ability to discharge his duties including preparing correspondence, ensuring all resources required by executive team to perform effectively are adequately provided, manage phone calls, respond to emails and respond promptly to queries for effective and smooth operations.

Main Duties and Responsibilities

·  Diary Management: Managing the executive’s calendar including making appointments and prioritizing on the most sensitive matters.

·  Serve as the primary point of contact for internal and external clients on all matters pertaining to the CEO including those of a highly confidential nature. Providing and determining appropriate course of action, referral or response, exercising independent judgement and initiative to reflect management’s style and organisation style.

·  Meetings and Workshops: Coordinate all executive team meetings by scheduling meetings and workshops, drafting agendas, compiling and distributing presentation materials, recording minutes and making follow-ups on action points for implementation.

·  Reports and Database Management: Compiling daily and weekly reports. Update internal databases.

·  Assisting with collating and distributing, other reports as and when required.

·  Partnerships: Create and sustain working relationships with Managers from all sites to enhance coordination and cooperation thus facilitating success of organisations growth.

·  Record Management: Develop and maintain up to date electronic and paper filing and retrieval systems.

·  Travelling Logistics: Coordinate senior executives, expatriates travel, and travel related activities including processing of expenditure forms, visas, work permits, per diems, hotel bookings and accommodation.

·  Communication: Manages information flow from CEO’s office in a timely and accurate manner in the Company.

·  Special Projects: Track tasks and projects to ensure appropriate prioritization of projects with respect to deadlines and organizational developments.

·  Event Management: Obtain proposals, evaluate and suggest for approvals for organizational events e.g. CSRs among others

·  Provide any other day to day support to CEO.

Job Requirements and Competencies

·  Bachelor’s Degree in Business Management or equivalent and above

·  Over 7 years’ proven experience as an Executive Administrative Assistant or Senior Executive Assistant

·  Project Management Skills

·  Full comprehension of office management systems and procedures

·  Excellent knowledge of MS Office

·  Exemplary planning and time management skills

·  Up-to-date with advancements in office gadgets and applications

·  Ability to multitask and prioritize daily workload

·  High level verbal and written communications skills

·  Discretion and confidentiality

How to Apply

Interested applicants with the requisite skills and qualifications are requested to submit their applications attaching a CV, Copies of Certificates, and references to recruitment@outrivalhr.com on or before the close of business, Friday, 07 April 2023