Research Associate -Facilities Site Administrator at International Livestock Research Institute (ILRI)

The International Livestock Research Institute (ILRI) works to improve food security and reduce poverty in developing countries through research for better and more sustainable use of livestock. ILRI is a CGIAR research centre – part of a global research partnership for a food-secure future.

Summary

The International Livestock Research Institute (ILRI) seeks to recruit a Clinical Animal Research Facilities Site Administrator to provide general administration support to the unit and be responsible for the Archiving and Test Item Management roles for the Contract Research (CR) activities.

Key duties and responsibilities:

• Be the focal person for all administration matters for the unit and liaise with other units as applicable


• Manage all procurement requests and receipt of delivered goods


• Manage the procurement and stock inventory for the unit


• Create and maintain filing systems and databases


• Update the farm data base on animals received, events such as treatments etc daily


• Coordinate the reporting and maintenance of office & facility equipment and tools, update relevant database on calibrations/verifications


• Schedule appointments and provide logistical support for meetings, events, travel, accommodation for the team, visitors including tours of archive facility requested by regulatory agency and sponsor


• Handle the general correspondence and manage internal and external mail including the courier services and laboratory collections


• Report non-conformance issues and follow up until resolved


• Manage staff rota and leave plans


• Prepare monthly recharges to projects

Test Item Management

• Custodian of test item management process


• Manage the final disposition (return/incinerate/transfer) of test items during and after the completion of the study


• Manage test item accountability and documentation for restricted access control for blinded study


• Ensure all test item accountability documentation as well as restricted access documentation is in flawless condition to be added to the final study file


• Manage and maintain the processes for organizing, indexing, storage, retrieving, and disposition of physical and electronic records

Archiving

• Monitor, manage and maintain the condition of the documents in the archive as per relevant procedures (keep records, maintain files, equipment etc).


• Handle regulatory agency and sponsor requested tours of archive facility.


• Perform any other related duties as may be required

Compliance

• Observe the correct reporting, remedial and corrective actions to be followed by following set instructions and procedures to report and correct any non-conformance issues


• Adhere to specified internal and external compliance and legislative standards, requirements and practices


• Observe the workplace rules at all times and report non-conformance to the relevant person as to ensure that all activities in the workplace are compliant with company rules, policies and procedures

Requirements

• Bachelor’s degree in animal sciences with a minimum of two years relevant experience


• Diploma in related field four years relevant experience


• Expertise in animal health, animal welfare, biosecurity, bio-safety issues, and the 3Rs (Refine, Replace and Reduce) concept associated with animal health research


• Expertise in VICH GCP (Good Clinical Practice) and GLP (Good Laboratory Practice)

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