Finance and Grants Officer Job in Kenya – Amref

Finance and Grants Officer

Job
Purpose

The Finance & Grants Officer will
provide timely, accurate, and efficient accounting, budgeting, preparation of
donor reports, and financial support to SEMA projects and ensure effective
utilization of donor funds allocated to the projects. The job holder will also
ensure compliance with the various donor rules and regulations, thus mitigating
risks arising from non-compliance to donor requirements.

Main Responsibilities

Budget preparation,
monitoring, and growth.

 Fully participate in the
proposal development process and ensure that Proposal Budgets for new proposals
for and to SEMA are prepared in line with the Donor budgeting guidelines.

 Support the finance manager in presenting
both the board and flexed budgets for approval by the SEMA board.

 Periodically monitor the
Programme Budgets Performance through BVA Analysis and ensure that performance
is within the expected ranges. Advise SEMA project teams on key areas.

 Ensure that expenditure approval
for the various cost centres is done timely and in line with the donorapproved
budgets and organizational policies.

 Assist in preparation and
submission of board-approved and funded budgets in the ERP in line with donor
budgets for approval and posting.

Cash
management

 Monitor cash balances per
project and per donor

 Prepare cash call down on
projects as appropriate

 Prepare monthly cash reports on
the current cash position for SEMA to provide advice on cash management decisions.

 Ensure that all SEMA payments
are processed per policies, e.g., supplier payments, staff advances, SG
call-down, payroll deductions, and partner disbursements.

 Prepare monthly reconciliations
to determine SEMA – AMREF cash movement to facilitate refunds (Intercompany
reconciliations)

Programme
Performance Review

 Provide reports and review
progress on a month-by-month basis of the performance of all allocated

Cost Centres to improve performance
and resolve issues

 Review staff debtors’ reports
and do reminders to respective staff to submit their surrender reports in time

 Participate in review of monthly
income and expenditure statements with the SEMA project team to ensure
expenditure aligns with donor budgets.

 In consultation with the SEMA
program team and Finance Manager, determine if NCEs are required and inform the
donor. Ensuring that funds are adequate to cover the extension.

Audits

 Participate in project-specific
audits and coordinate with the Finance Manager.

 Participate in entry and exit meetings,
including dealing with queries during the audit where necessary and responses
to management letters.

 Ensuring that the
recommendations by the auditors are implemented immediately so that they do not
appear again in subsequent audits.

Day to Day Financial
Operations

 Follow up with SEMA suppliers,
consultants for timely submission of invoices

 Preparing SEMA consultancy
contracts, addendums and ensuring they are fully signed and copies filed

 Raising of SEMA PRs/LPOs and LPO
alterations and following up on approvals

 Maintaining a tracker to monitor
agreements timelines and budget draw downs.

 Handle any emerging complaints
and compliments from internal and external stakeholders and address them
appropriately

 Ensure all reports are timely
and that the finance and program accounting function provide top-quality
service to SEMA staff.

 Review and Approval of claims.

 Review of bank reconciliations
for all SEMA bank accounts.

 Assisting in the strengthening
of internal controls in the department

 Ensuring proper e-filing of all
SEMA finance documents

 Coordinate SEMA team travels in
coordination with the project teams.

Required Qualifications

Education, Knowledge and
Experience

 Bachelor’s Degree in Accounting,
Administration, Finance, Commerce, or a relevant field

 A certified Accountant or
Finance professional (e.g., CPA, ACCA, etc.)

 Proficient in Microsoft Excel

 Four (4) years of relevant
experience

 Experience with accounting and
ERP software

Skills
and Abilities

 Excellent oral and written
communication skills.

 Strong analytical and attention
to detail skills.

 Excellent organizational,
planning, and coordination skills.

 Strong problem-solving and
quantitative skills.

 Ability to work well in a
fast-paced lean team environment.

 Ability to work independently
with minimal supervision.

 Advanced proficiency in
Microsoft Excel for financial analysis, reporting, and data management.

How to Apply

Interested? Please visit our website https://amref.org/vacancies/ to
make your application. You will be directed to our online portal where you will
need to create an account in order for you to be able to submit your
application. Your application should include a cover letter detailing why you
are the best fit for this position and your CV with relevant skills and
experience. Closing date will be June
04, 2023. Only shortlisted candidates will be contacted.