Office Manager Job in Kenya

Strategies
for Northern Development (SND)

Vacant Position: Office Manager

Location: Moyale

Post: 1

Period of Contract: 12 months with possibility of extension

The Strategies for Northern
Development (SND) is a local non-governmental organization working with Nomadic
Pastoralist Communities in Northern Kenya and Southern Ethiopia. SND is guided
by a vision to see a society where all Pastoralist Communities are resilient
and live a dignified life.

Key areas of focus include;

(1) Peace Building and
Governance,

(2) Food Security, Sustainable
Livelihoods and Resilience,

(3) Child Protection and
Education,

(4) Water, Sanitation and
Health and

(5) Humanitarian assistance.

We are seeking application from
an experienced, pro-active and well-organised Office Manager to join our team
at newly opened Moyale Cluster Cross Border office.

Key Competence

Bachelor’s degree or Diploma in relevant field from
a recognized University

A minimum of three years’ work experience in similar
position

Strong problem-solving skills, critical thinking,
and self-initiative

Excellent written, verbal communication,
interpersonal skills; high quality document and report preparation; excellent
presentation skills

Good computer skills

High level of integrity at work

Ability to work independently with minimal
supervision

Be able to work under pressure as may be required;

Be a team player and innovative

Roles and Responsibilities

Reporting to Finance and Admin
Manager, the Office Manager (OM) will be responsible for the successful
delivery of all Operations functions within our head office in Moyale.

The OM will be responsible for
the management of facilities, utilities and office contracts, procurement processes
for the head office, general administration, ensuring the effective provision
of support services and compliance with SND’s and donor’s regulations and
effective maintenance and management of its assets.

Other Roles and Responsibilities:

Facilities and Asset Management

Lead and manage the entire scope of facilities
management tasks for SND HQ;

Responsible for all head office leases and contracts
with suppliers (offices, utilities, security and cleaning/maintenance contracts
etc.)

Front office presence including meeting visitors and
post handling.

Establish and maintain a central asset register for
SND head office and ensure full implementation of and compliance with all asset
management regulations.

Responsible for health and safety compliance in the
head office.

Procurement and Logistics

Responsible for procurement, supplier list and
service level agreements with office supplies, office machinery (e.g.,
photocopier), courier services, kitchen supplies, cleaning, etc. for SND head
office.

Ensure compliance with all procurement and logistics
regulations applicable for SND and its donors in the head office;

Manage and maintain contractual agreements and
relationships with vendors/contractors and all service providers.

Coordinate business travel visits (flights, visa,
accommodation) for SND head office staff and visiting field staff;

Maintain purchase request tracking and numbering.

Prepare purchase requests and collect invoices for
payment in coordination with finance.

Human Resources

Address employee queries about office management
issues

Assist the HR department with head office employee
on-boarding, induction and orientation

Undertake other duties as required

How to Apply:

Letter of applications along
with a copy of your resume, a contact telephone number, copies of Academic
certificates , professional certificates, testimonials and the names of 3
referees preferably from your previous work places, quoting their email
addresses/contact numbers properly and Clearly label/quote the job title above
on your envelope addressed to Human Resource Officer and hand deliver to the
SND Marsabit/Moyale Office or via email: jobs@sndafrica.org.

Deadline for the submission of
application is Friday 9th June 2023 5:00 PM.

Only short listed candidates
will be contacted.

Phone calls are not acceptable.

Female Candidates are strongly
encouraged to apply.

SND is an equal opportunity
employer.