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Finance Coordinator Job, Current NGO Jobs In Kenya 2023,
About the job
- The individual will report directly to Finance Manager. Your main duties and responsibilities will be:
Key Responsibilities
Financial Management & Accounting
- In charge of month-end closure processes, ensuring all costs are booked and reconciliations done
- In charge of Partner reports and booking into DRC Dynamics
- In close cooperation with Managers in geographical area reinforce existing procedures and systems for financial management and control in compliance with guidelines of DRC’s Operations Handbook, internal guidelines and donor requirements.
- Support timely delivery of quality financial reports to donors and internal reports to colleagues and HQ.
- Ensure compliance with relevant country statutory and other financial obligations such as tax, levies and statutory returns.
- Ensure thorough and effective budgetary control in the country programs
- Liaise with relevant Managers on key financial issues for all programs in the country, including co-funding, financial reporting, key variances and any remedial action.
- Ensure all required documentation for financial audits in cooperation with Coordination staff and HQ.
- Prepare for local audits.
- Contribute to the development of proposals with regards to budgeting in cooperation with Managers
- Any other tasks as assigned by the supervisor
Others
- Minimize financial risks by ensuring that DRC/DDG financial policies and procedures as set in Operations Handbook and any other CO/RO/HQ instructions are strictly adhered to through predefined effective internal control system.
- Check on the completeness, accuracy and validity of information regarding payment documents during partner field support visits.
- Support in the implementation of recommendations raised through internal & external audits, compliance audits etc.,
- Support to Review and monitor partners’ financial reporting /capacity building, provide additional technical assistance to partners as necessary to maintain high standards of compliance.
- Participate in conducting trainings for partner staff in the field offices and develop their technical skills by ensuring all processes related to donor guidelines and governmental requirements are adhered to.
- Focal point for conducting financial due diligence of potential Consortia members in any upcoming consortium project.
- Support DRC Finance Manager in internal and external audit processes by ensuring all required documentation for financial audits in cooperation with area staff and country.
DRC Dynamics ERP system
- Ensure DRC Dynamics is used to its full capacity.
- Ensure proper application of ERP finance processes in the country.
NB: The responsibilities listed in the JD are not exhaustive and may be readjusted according to operational needs but will remain in line with the overall purpose of the role.
Qualifications
- University degree in Finance, Accounting, Commerce, Business Administration
- At least three year’s work experience in field of financial management, accounting, book keeping in an NGO or the UN sector.
- Proven experience in working with consortia led projects and managing large budgets
- Proven experience in working with INGOs/ National partners, local/government authorities
- Hands-on experience/skills in MS Excel (experience in working with formulas).
- Working experience in preparation of Donor reporting for Danida/SIDA/USAID/EU/UN guidelines will be an advantage.
Desirable:
- Ability to prepare basic training modules on accounting management and conduct on the job trainings.
- Ability to prepare donor budgets for consortia led projects will be an advantage.
- DRC experience in finance system is preferred.
- Fluency in written and spoken English. Fluency in local spoken languages added advantage.
Expires: 10 Jun 2023
How to Apply
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