Accountant Job in Nairobi, Kenya

Accountant 

 JOB VACANCY No.:
NaMATA/HR/21/2023

NaMATA JOB GRADE 6 

Job Specification

This will be the
entry grade for degree holders into this cadre. An officer at this level
will work under direct supervision of a Senior Officer

Duties and responsibilities 

• Preparing payment vouchers for suppliers


• Processing imprests and travel advances for staff


• Supervision of cash collections and banking balancing and
  reconciling cashbooks on daily basis including balancing and reconciling
  cash books on daily basis.


• Verifying posting of payments and receipts in the cashbook
  for accuracy


• Providing safe custody of payment vouchers and approved
  journal


• Preparing and updating creditor, debtors and general ledgers


• Ensuring statutory deductions are remitted on time


• Generation of sales invoices for approvals;


• Verification of amount billed as per relevant regulation;


• Facilitate prompt delivery of sales invoices;


• Debt collection and follow up in liaison with relevant
  department/officers;


• Respond to debtor queries;


• Reconciliation and distribution of debtors’ statement;


• Provide debt collection report on outstanding debts;


• Liaising with customers to provide billing information and
  support in order to facilitate swift payment of invoices due to the
  Authority;


• Maintain file of disputed invoices;


• Preparing Monthly Bank Accounts Reconciliations;


• Collection of Performance Contract Evidence on quarterly
  basis;


• Responding to suppliers’ queries on payments status in
  liaison with user departments and Supply Chain Department;


• Billing of vendor invoices;


• Processing of vendor payment vouchers;


• Liaising with other officers in handling supplier queries;


• Reconciliation of vendor accounts before any payment;


• Maintenance of disputed vendor invoice file;


• Processing of relevant statutory deductions payments;


• Supervise stock take and reconciliation;


• Reconcile general ledger expense accounts;


• Preparation and maintenance of accurate prepayments, accruals
  and provision schedules;


• Liaising with Human Resource & Corporation Secretary on
  Directors and Staff payments status;


• Processing staff imprests, surrenders and claims;


• Preparation of payroll payment vouchers;


• Management of Directors payments and PAYE;


• Preparation of Directors cost breakdown;


• Reconciliations of Directors and Staff accounts;


• Preparation of overdue Staff and Director Debt reports;


• Performing bank transfers and banking;


• Reconciliation of all employee cost ledger accounts;


• Digitizing Imprests and Imprest Surrender documents;

Requirements for Appointment 

For appointment to this
grade, an officer must have:

• Bachelor’s Degree in Commerce, Business Management, Business
  Administration (Accounting or Finance option) or other relevant and
  equivalent qualifications from a recognized institution.


• Proficiency in computer skills; and


• Fulfil the requirements of Chapter Six (6) of the
  Constitution.

Behavioural Competencies
/ Attributes 

• Strong communication and reporting skills;


• Attention to detail and quality orientation skills;


• Problem solving and analytical skills;


• Interpersonal and negotiation skills; and


• Professionalism.

How To Apply

Interested and qualified
persons are invited to make their applications by submitting their applications
for their positions of interest.

The applicants should
attach COPIES of the following documents to their applications:

• Cover Letter for the position of interest clearly indicating
  the Job Vacancy No.:


• Detailed Curriculum Vitae;


• National Identity Card;


• Academic and Professional Certificates;

Candidates who meet the
requirements stipulated should submit their applications so as to
reach the address shown below on Tuesday, 12th September, 2023 at 12:00
noon. Applications should include CVs with details of day time contacts,
current and expected salary, notice period required to take up
appointment, names and contacts of three (3) referees. Applicants must also
attach copies of all Certificates/Testimonials, and copy of National ID /
Passport. All applications MUST have the Job Vacancy No., clearly
indicated on the envelope. 

The Director General,

Nairobi Metropolitan
Area Transport Authority (NaMATA),

P. O. Box 30117 – 00100,

NAIROBI

Or emailed to: recruitment@namata.go.ke or
hand delivered and inserted in the Recruitment Box placed on the 6th Floor.

Successful
applicants are expected to fulfill the requirements of Chapter Six (6) of the
Constitution of Kenya, and MUST obtain and submit VALID clearance
certificates from the following organizations upon offer of appointment:

• Individual Tax Compliance Certificate from the Kenya Revenue
  Authority (KRA);


• Higher Education Loans Board (HELB);


• Directorate of Criminal Investigation (Certificate of Good);
  and


• An Approved Credit Reference Bureau.

NaMATA is an Equal
Opportunity Employer committed to diversity and gender equality. 

Persons living with
disability (PWDs), women and those from marginalized areas are encouraged to
apply.

Applications without the
relevant qualifications, copies of documentation / details as sought
for will not be considered.

Any form of
canvassing shall lead to automatic disqualification