Principal Officer (Administration) Job in Nairobi, Kenya

Principal Officer (Administration)

JOB VACANCY No.:
NaMATA/HR/10/2023

NaMATA JOB GRADE 4 

Job Specification

The Principal
Officer (Administration) will report to the Deputy Director
(Human Resource & Administration). He / She will be responsible for
administrative services in the Authority.

Duties and Responsibilities

Specifically, duties and
responsibilities will entail: 

• Overseeing the implementation of administration policies,
  rules, standards and regulations;


• Coordinating office management services, office
  accommodation, transport and logistics;


• Making arrangements for the acquisition of legal documents
  such as motor vehicle and assets insurances;


• Ensuring all the Authority assets have requisite ownership
  documents such motor vehicle logbooks, land title deeds, etc.;


• Managing and maintaining the assets register of the Authority;


• Monitoring adherence and implementation of the departmental
  work plans;


• Supervising the performance appraisals for the support staff
  within the Section;


• Interpreting and implementing record management policies;


• Developing records management systems; and


• Preparation and submission of quarterly reports on
  administration within the Authority.

Requirements for Appointment

For appointment to this
grade, a candidate must have:

• At least eight (8) years working experience in a similar
  position in the Public Service or Private Sector three (3) of which must
  be at a supervisory position;


• Master’s Degree in Public Administration; Business
  Administration; Office Management or equivalent qualification from a
  recognized institution;


• Bachelor’s Degree in Public Administration; Business
  Administration; Office Management or equivalent qualification from a
  recognized institution;


• Management Course lasting not less than four (4) weeks from a
  recognized institution;


• Proficiency in computer skills; and


• Fulfil the requirements of Chapter Six (6) of the Constitution

How To Apply

Interested and qualified
persons are invited to make their applications by submitting their applications
for their positions of interest.

The applicants should
attach COPIES of the following documents to their applications:

• Cover Letter for the position of interest clearly indicating
  the Job Vacancy No.:


• Detailed Curriculum Vitae;


• National Identity Card;


• Academic and Professional Certificates;

Candidates who meet the
requirements stipulated should submit their applications so as to
reach the address shown below on Tuesday, 12th September, 2023 at 12:00
noon. Applications should include CVs with details of day time contacts,
current and expected salary, notice period required to take up
appointment, names and contacts of three (3) referees. Applicants must also
attach copies of all Certificates/Testimonials, and copy of National ID /
Passport. All applications MUST have the Job Vacancy No., clearly
indicated on the envelope. 

The Director General,

Nairobi Metropolitan
Area Transport Authority (NaMATA),

P. O. Box 30117 – 00100,

NAIROBI

Or emailed to: recruitment@namata.go.ke or
hand delivered and inserted in the Recruitment Box placed on the 6th Floor.

Successful
applicants are expected to fulfill the requirements of Chapter Six (6) of the
Constitution of Kenya, and MUST obtain and submit VALID clearance
certificates from the following organizations upon offer of appointment:

• Individual Tax Compliance Certificate from the Kenya Revenue
  Authority (KRA);


• Higher Education Loans Board (HELB);


• Directorate of Criminal Investigation (Certificate of Good);
  and


• An Approved Credit Reference Bureau.

NaMATA is an Equal
Opportunity Employer committed to diversity and gender equality. 

Persons living with
disability (PWDs), women and those from marginalized areas are encouraged to
apply.

Applications without the
relevant qualifications, copies of documentation / details as sought
for will not be considered.

Any form of
canvassing shall lead to automatic disqualification