Records Management Officer Job in Nairobi, Kenya

Records Management Officer

JOB VACANCY No.:
NaMATA/HR/20/2023

NaMATA JOB GRADE 6

Job Specifications

• This will be an entry level for degree holders into this
  cadre. An officer at this level will work and the supervision of a
  Senior Officer.

Duties and Responsibilities

Specifically, duties and
responsibilities will entail: 

• Ensuring security of information, documents, files and office
  equipment


• Supervision of the registry; sorting and classifying
  documents for filing.


• Storage, updating and maintenance of personnel records and
  file index


• Controlling opening of open, confidential and secret files


• Custody and Maintenance of Authority documents; ensuring
  security of information and Records in a Registry / Archives.


• Ensuring mail are received, sorted, opened, and dispatched
  and related registers maintained


• Planning appropriate office accommodation for registries;


• Ensuring that file movement records are updated and
  maintained; 


• Overseeing security of files and documents;


• Ensuring receipt and proper dispatch of mails and maintaining
  relate; and


• Digitizing Authority’s documents for circulation and
  archiving.

Requirements for Appointment 

For appointment to this
grade, an officer must have:

• Bachelor’s Degree in any of the following disciplines: –
  Information Science Management, Records Management or any of the Social
  Sciences plus a Certificate in Records Management/Information Management
  or other relevant and equivalent qualifications from a recognized
  institution;


• Proficiency in computer skills; and


• Fulfil the requirements of Chapter Six (6) of the
  Constitution.

Behavioural Competencies
/ Attributes 

• Strong communication and reporting skills;


• Attention to detail and quality orientation skills;


• Problem solving and analytical skills;


• Interpersonal and negotiation skills; and


• Professionalism.

How To Apply

Interested and qualified
persons are invited to make their applications by submitting their applications
for their positions of interest.

The applicants should
attach COPIES of the following documents to their applications:

• Cover Letter for the position of interest clearly indicating
  the Job Vacancy No.:


• Detailed Curriculum Vitae;


• National Identity Card;


• Academic and Professional Certificates;

Candidates who meet the
requirements stipulated should submit their applications so as to
reach the address shown below on Tuesday, 12th September, 2023 at 12:00
noon. Applications should include CVs with details of day time contacts,
current and expected salary, notice period required to take up
appointment, names and contacts of three (3) referees. Applicants must also
attach copies of all Certificates/Testimonials, and copy of National ID /
Passport. All applications MUST have the Job Vacancy No., clearly
indicated on the envelope. 

The Director General,

Nairobi Metropolitan
Area Transport Authority (NaMATA),

P. O. Box 30117 – 00100,

NAIROBI

Or emailed to: recruitment@namata.go.ke or
hand delivered and inserted in the Recruitment Box placed on the 6th Floor.

Successful
applicants are expected to fulfill the requirements of Chapter Six (6) of the
Constitution of Kenya, and MUST obtain and submit VALID clearance
certificates from the following organizations upon offer of appointment:

• Individual Tax Compliance Certificate from the Kenya Revenue
  Authority (KRA);


• Higher Education Loans Board (HELB);


• Directorate of Criminal Investigation (Certificate of Good);
  and


• An Approved Credit Reference Bureau.

NaMATA is an Equal
Opportunity Employer committed to diversity and gender equality. 

Persons living with
disability (PWDs), women and those from marginalized areas are encouraged to
apply.

Applications without the
relevant qualifications, copies of documentation / details as sought
for will not be considered.

Any form of
canvassing shall lead to automatic disqualification