Office Administrator Job in Kenya

Front office administration and ensuring cleanliness is maintained at all timesReceiving calls and responding to customer emails and enquiries.Offering administrative support to the line managers.Office management and budget administration  as well as petty cash managementMaintaining both electronic and physical filling systemsManaging and maintaining of office equipment’sMaintaining the bills payable account and ensuring that all bills are paid on time or before the deadline, electricity, telephone, internet etc.Maintain the statutory deductions files and ensure prompt payments of the statutory deductions, PAYE, NSSF, NHIF Taxes and VATFormatting reports, scanning necessary schedules, photocopying and biding of documents.Planning and projecting human resource needs for consultancy contracts undertaken by the company.Coordinating with clients on data collection and schedules of audits and other consultancy workKeeping and maintain records of call and clients requests and ensuring respective parties have been notified immediately.Establishing and controlling personnel records and files for both staff and consultants keeping good track of records of leave days and offsManaging the timesheet records for all staff.Providing assistance in monitoring employee performance appraisal processes.Liaising with partners and directors in preparing contracts for both long term and short term consultants.Coordinating & organizing meetings and trainings/workshopsCoordinating logistics, travel and accommodation arrangements for staff and partnersCoordinate clearance of staff separating from the organization.                  Maintain the leave recordsEnsuring visitors are well served and treated and directed.Any other duties as assigned by the management.Self-driven and with a lot of personal initiativTeam playerSmart and with pleasant personMust have good track experiencePerson of high level of integrityOrganized and smart in approachAge above 27 years and below 40 yearDiploma level or graduate in office administration from a recognized institutionSecretarial training a musMS office competent especially excel and word and presentation Office management skillKnowledge of accounts and book keeping a mustOther language ( French or Spanish) added advantagOther skills other than stated above has added advantageMore than 4 years working experience in a busy organization 1 or 2 of which must be in a medium sized an accounting / auditing firmExperience must include use of computers for the 4 years consistentlyDriving experience will be an added advantageSend your application to alternatedoors@gmail.com.

In the application send a detailed cv with 3 referees 1 of which must be a former employer and include your phone contact and expected salary.

Deadline:19th Decemeber