Tdh Logistics Officer Job in Kenya

Terre des hommes Foundation (Tdh) is an international NGO focussed on Child Rights. To support the development of its programmes in Nairobi and Garissa County, Tdh is encouraging applications from Kenyan nationals for the role of Logistics Officer based in Nairobi.
Reporting to: Logistics Manager, Kenya
Contract duration: Asap – 12 month duration - renewable

Main task and responsibilities:

Ensure Nairobi office & guesthouse premises & maintenance is followed in good working order (water, electricity, generator, painting, fencing and security etc.) Ensure proper functioning of the Nairobi office & guesthouse equipment and  maintenance (computers, printers, photocopiers, fridges, generators, etc.) Provide Nairobi office support to programme activities through the provision of needed supplies and equipment, performance and maintenance in the projects’ facilities, and other logistics needs arising during implementationTo adhere and respect of Tdh Lausanne and donor guidelines in all aspect of purchase policies and procedures, quality control and the delivery of the purchases to final destinationTo make sure that the general purchase planning in Nairobi office is accurate and well followedTo control and manage the purchase requests received from the fieldTo follow up and support the purchase for the programme activities in Garissa County regarding Nairobi implemented purchasesTo ensure regular purchase follow up in close collaboration with finance, logistics and programme staff respectively, including vendor payments made in time together with monthly budget follow up To ensure appropriate and accountable documentation and filing of all purchase documents; PRs/RFQs, BID analysis, POs, DRs, WBsTo administer and control Nairobi supplier data base and performancesInitiate and coordinate long term supply service contracts and/or long term frame agreements To ensure and document the transport of all programme supplies and equipment from Nairobi office to Garissa officeResponsible for the vehicle rental and hiring of transportation; follow up of the contracts, for Nairobi officeTo ensure the good functioning of the Nairobi office vehicles and coordination of field vehicle service schedules intervals in NairobiIn coordination with programme & logistics staff to plan and organize vehicle movements between Nairobi and Garissa officeNairobi focal point for kiss movements from Nairobi to Garissa via Mwengi in conjunction with Garissa Logistics OfficerTo centralize , control and send to the Logistics Manager, Kenya all Nairobi fleet management files; log sheets, fuel consumption and copy of contracts on a monthly basisTo support the set-up of a proper transparent stock management system In Nairobi office and provide monthly inventory and asset management  report to Logistics Manager, KenyaProvide monthly logistics report with supporting documents to Logistics Manager, KenyaEnsure and facilitate logistics support communication and information sharing within the team and the department, and contribute to the overall team programme responsibilities. Work in close collaboration with other departments.Comply with Tdh Security RegulationsEnsure contracted watchmen perform their duties for Nairobi OfficeSupport and provide important security information and updates to Management teamQualification in Logistics or Supply Chain Management, or other areas related technically to Humanitarian LogisticsMinimum of 3 years of working experience with an International NGOMinimum of 2 years of working experience in NairobiExperience in logistics management, policies and proceduresDemonstrated communication and organizational skillsAbility to train, mobilize, and manage national staffFlexibility and ability to multi-task under pressureA team builder; must be culturally sensitive and have the ability and interest to identify and work with a multi-cultural teamProven ability to work creatively and independently Advanced proficiency in written and spoken EnglishHigh level of familiarity with computer word-processing, spreadsheet and database packages Sympathy with the aims and objectives of TdhCommitment to humanitarian principles and actionAbility to drive with a valid driving license
Qualified and interested candidates should submit a cover letter and CV (with at least three referees) indicating the vacancy announcement reference to the email address: lm.ke@tdh.ch
under the title: RE: Tdh Logistics Officer Nairobi recruitment

Closing date for this positions is on or before 7th  January 2013, 5.00 PM 
Only shortlisted candidates will be contacted for interview.

Tdh’s recruitment and selection procedures reflect our commitment to protect children’s rights, which includes the prevention of all forms of child abuse.
Tdh is an equal opportunity employer. Female candidates are encouraged to apply.