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Organization: UN Human Settlements Program
Country: Kenya
Closing date: 26 Dec 2015
Download PDF VersionCONSULTANCY JOB OPENING Issued on: 16 December 2015
ORGANIZATIONAL LOCATION:Management and Operations Division, UN-HABITAT
DUTY STATION:Nairobi, Kenya
FUNCTIONAL TITLE:Consultant (Programme Assistant)
DURATION:12 months
CLOSING DATE:26 December 2015
ORGANIZATIONAL SETTING AND REPORTING
- Summary of principal functions
The Post is located in the Quality assurance department within the Management and Operations Division. Reporting to the Methods and Oversight Officer, Quality assurance department, the Programme Assistant is responsible for providing assistance in Project Administration and administrative matters addressing the risk of fraud and corruption in un-habitat projects – Anti-corruption and Audit Initiative. Major duties and responsibilities.
RESPONSIBILITIES:
Under the supervision of the Methods and Oversight officer, the incumbent will;
Project Management
Assists in the coordination of Anticorruption project planning
Assist in the collection of best practices, lessons learnt and challenges from other UN bodies and international organizations related to prevention of fraud and corruption.
Assist in the review of Un-habitat policies, partner selection process, partner agreements, audit system, project monitoring/ reporting requirements/ systems.
Compiles, summarizes, and presents basic information on specific Anticorruption project issues.
Assist in the development of anti-fraud and anti-corruption framework
Assist in development of policies governing partner selection and accountability
Assist in development of Standard Operating procedures for partner selection and fraud/ corruption risk management in project implementation
Assist in development of standard anti-fraud/anti-corruption clauses in the partner agreement
Assist in further development of legal systems to address instances of fraud and corruption internally
General Administrative Support
Compile, summarize and enter data on project delivery
Sets up maintain and update files/records (electronic and paper) and internal databases
Organizes meetings and workshops
Perform other duties as assigned.
Achievements
Improved financial accountability and efficiency
Increased percentage of projects compliant with financial policies and procedures in PAAS
UN-Habitat financial statements comply with IPSAS
Percentage of accepted audit and inspection
Audit recommendations on UN-Habitat implemented within the required time frame
COMPETENCIES
Communication: Ability to articulate ideas in an effective, clear and concise style orally and in writing is required as well as ability to prepare comprehensive well written and accurate documents and reports;
Planning and organizing: The candidate should be able to develop clear goals and plans that are consistent with agreed strategies and uses time efficiently to complete work within agreed timescales.
Accountability: takes ownership of all responsibilities and honours commitments. Delivers outputs for which one has responsibility within prescribed time, cost and quality standards. Operates in compliance with organizational regulations and rules
Technological awareness: Keeps abreast of available technology; Understands applicability and limitations of technology to the work of the office; Actively seeks to apply technology to appropriate tasks; Shows willingness to learn new technology; Ability to use computer applications including databases and spread sheets an added advantage.
EDUCATION
High school diploma; Post-secondary school education in accounting or management area, an advantage
WORK EXPERIENCE
At good progressive work experience in research, review and reporting; experience in application of data processing/analysis software; experience of working in a large international organization, preferably the UN and or comparable organization an advantage
LANGUAGE SKILLS
For this position, strong communication skills, both oral and written in English language is required
OTHER SKILLS
Proven ability to work with multi-disciplinary and multi-national teams
REMUNERATION
Payments will be based on deliverables over the consultancy period. There are set remuneration rates for consultancies. The rate is determined by functions performed and experience of the consultant. The fees will be paid as per agreement.
How to apply:
Applications should include:
· Cover memo or motivation letter (maximum 1 page)
· Summary CV (maximum 2 pages), indicating the following information:
Educational Background (incl. dates)
Professional Experience (assignments, tasks, achievements, duration by years/ months)
Other Experience and Expertise (e.g. Internships/ voluntary work, etc.)
Expertise and preferences regarding location of potential assignments
Expectations regarding remuneration
· UN Personal History Form (please use the United Nations standard personal history form available upon request or via: http://www.unhabitat.org/content.asp?typeid=24&catid=435&id=3867)
· Proof of relevant work (at least two)
Please be advised that since April 15th 2010, applicants for consultancies must be part of the
UN-HABITAT e-Roster in order for their application to be considered. You can reach the e-Roster
through the following link: http://e-roster.unhabitat.org
All applications should be submitted to:
Mr. Philip Gichigo
UN-HABITAT
P.O. Box 30030, 00100 Nairobi, Kenya
Email: philip.gichigo@unhabitat.org
Deadline for applications: 26 December 2015
UN-Habitat does not charge a fee at any stage of the recruitment process. If you have any questions concerning persons or companies claiming to be recruiting on behalf of these offices and requesting the payment of a fee, please contact: recruitment@unon.org
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