Save the Children Logistic Intern Job in Bungoma, Kenya

Save the Children

Logistic Intern – Kenya Country office
 

Position Code: SCI LOG INTERN
 

Team / Programme: Operations

Location: Bungoma
 

Grade: Internship 3 Months

Post Type: National
 

Child Safeguarding: Level 3 – The responsibilities of this post may require the post holder to have regular contact with or with access to children and young people
 

 

Dimensions: Save the Children has been operational in Kenya since the 1950s, providing support to children through developmental and humanitarian relief programmes delivered both directly and through local partners.

Current programming focuses on child protection, child rights governance, education, health, HIV/AIDS, livelihoods, nutrition and WASH. 

In 2012, as part of a global reorganization process, Save the Children combined the programmes of SC UK, SC Canada and SC Finland to create a single operation in Kenya. 

In Feb 2014, we completed a second transition, which saw us join forces with the British INGO, Merlin, and merge their health and nutrition programmes with our own. 

Save the Children now has an operational presence in Bungoma, Dadaab Refugee Camp, Garissa, Mandera, Turkana and Wajir and we work through partners in many other parts of the country. 

We employ nearly 300 staff and we have an operating annual budget in 2015 of approximately US$20-25 million. 

Scope of Role: The Logistics Intern is required to provide assistance and support to the Logistics department in providing excellent service delivery to the programme in regards to procurement, warehousing and asset management in line with Save the Children policies and SOPS.
 

Reports to: Logistics Officer

Staff reporting to this role: None
 

Key Areas of Accountability:

Procurement

• Assist the Logistics department in ensuring that programme purchases are made in a timely and transparent manner, that Save the Children procurement policies and procedures are followed at an optimal quality/price, and that all procurement procedures are properly implemented;


• Support in the annual prequalification exercise by compiling a list of applicants, inputting the technical aspects and short listing the successful applicants.


• Assists in the procurement of  routine and non-routine procurements which includes but not limited to-:

1. Obtaining quotations in accordance to SCI procurement policy.


2. Assisting the Logistics Officer in compiling the comparative bid analysis.

• Support in compiling documentation required for payments and sends to finance for processing in a timely manner.


• Ensure that all paper work is completed and filed correctly in an orderly sequence. This includes, Purchase Requests, Purchase orders and contracts.

Asset Management

• Assist the logistics department in maintaining the fixed asset register including updating on acquisitions, maintenance management, transfers, valuations, current user, status and location.


• Support the Logistics Assistant in planning and executing the asset verification on a quarterly basis and update the register.  Report on any variances.


• Reports any damages or loss of equipment or assets in a timely manner.


• Ensure all assets are tagged accordingly.


• Assist the Logistics Assistant in executing the stock take on a  quarterly basis

Warehousing

• Assist all incoming and outgoing stock is managed according to the warehousing and stock management standards as per SCI policies and regulations.


• Ensure that all paper work is completed and filed correctly. These include, purchase requests, purchase orders, GRNs, stock release forms, waybills, bin cards, stock cards and distribution lists.


• Check and inspect goods received and ensure they are of accurate quantity, specifications and acceptable quality.


• Comply with Save the Children policies and practice with respect to child protection, code of conduct, health and safety, equal opportunities and other relevant policies and procedures.

Skills and Behaviours (our Values in Practice)
 

Accountability:

• Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values


• Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved

Ambition:

• Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same


• Widely shares their personal vision for Save the Children, engages and motivates others


• Future orientated, thinks strategically

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters


• Values diversity, sees it as a source of competitive strength


• Approachable, good listener, easy to talk to

Creativity:

• Develops and encourages new and innovative solutions


• Willing to take disciplined risks

Integrity:

• Honest, encourages openness and transparency

Qualifications and Experience

• A Diploma in Procurement and Supplies management (CIPS) or relevant area


• Excellent planning, coordination, and reporting skills, with the ability to organise a substantial workload comprised of complex, diverse tasks and responsibilities;


• Commitment to Save the Children’s Child Safeguarding and other global policies, and to Save the Children’s vision, mission and values.


• Understanding of child rights programming

Competencies:

• Has high-level communication skills’, including engaging and informative formal public speaking.


• Fluent in English and Kiswahili (both spoken and written).


• Able to work effectively in a multi-cultural environment.


• Sets high standards for quality and consistently achieves project goals.


• Maintains and extends an effective network of individuals within the organisation and with government and development partners


• Negotiates effectively by exploring a range of possibilities.


• Demonstrates and shares detailed technical knowledge and expertise.


• Proven ability to work as a team.

How to Apply

Interested candidates are required to submit a CV and mandatory Cover letter to bungoma.jobapplications@savethechildren.org  and a copy to or drop hard copies to Save the Children Bungoma office next to One acre fund offices indicating the Position Code on the subject line by 8th January, 2016 

Residents of Bungoma/Busia are encouraged to apply and only shortlisted candidates will be contacted.