World Concern Monitoring and Evaluation Officer Job in Wau, South Sudan

World Concern Development Organization

Background of the Project: The “British Department for International Development” (DFID) has contracted” (GIZ) to implement the “Urban Food Security, Livelihood and Markets” (UFSLM) program in Northern Bahr el Ghazal, Western Bahr al Ghazal and Warrap States of South Sudan in conjunction with international NGOs. 

GIZ will be contracting World Concern Development Organization to implement Access to Finance/ Matching Fund one of the sub components of the UFSLM program.

The sub-component “Access to Finance, Matching Fund” (AF/MF) is providing access to grants for dynamic small to medium businesses and start-ups to grow their business and .

The approach shall be based on a proactive business plan model with a clear focus on robust economic feasibility even under difficult framework conditions to enhance the perspectives for sustainable operation and income generation.
 

Position: Monitoring and Evaluation Officer
 

Location: Wau -South Sudan
 

Length of Contract: One year
 

Job Purpose: Work with the World Concern South Sudan program team to develop and advice on the implementation of robust monitoring and evaluation systems for Matching Fund sub component of UFSLM program. 

Lead the program team through systematic review of program, conducting baseline surveys, evaluations and analyzing of the data leading to documented lessons learnt and program adaptations where necessary.

Main Duties & Responsibilities:
 

Monitoring and Evaluation:

• Lead in the development of data collection tools and procedures (e.g. the logical framework, project performance tracking, indicators, data flow etc). This may involve periodic reviews of the global monitoring framework ensuring the appropriateness of monitoring tools.


• Lead in conducting of baseline surveys, quarterly reviews, mid-term and end term evaluation of the program. Analyze and prepare the reports.


• Support projects staff on ways to properly document, organize and capture program progress and also enhance their capacity in the collection of critical data for the program


• Regular monitoring and quality assurance spot checks in each of the project locations.


• Review and analyze weekly / monthly reports with the technical team to identify the causes of potential bottlenecks in the project implementation and to enhance quality of reporting


• Support the Business Development Specialist in defining and implementing the key project performance and procedures for the monitoring and evaluation of the project to meet donor requirements


• Supervise data input into the database monitoring and reporting system and processes for checking data quality


• Coordinate the updating of indicators in the monitoring and reporting system database to enable the fulfilment of reporting obligations to donors.


• Ensure that monthly, quarterly and annual monitoring and reporting system reports are submitted to the Country Director at the stipulated deadlines.


• Support Country Director and Business Development Specialist in responding to monitoring and reporting system data queries from the donors.


• Ensure that World Concern country program continues to have robust monitoring systems in place to provide relevant data for donor requirements and internal learning.


• Oversee the outputting of reports from the monitoring and reporting system in preparation for the annual Review and Re-planning process as directed by the Country.


• Lead and support the program team in producing / documenting quality case studies / most significant changes which meet donor standards

Learning & Knowledge Management:

• Lead the implementation of World Concern South Sudan Results Based Management System ensuring periodic reviews of program data translates into documented learning that is embedded in programs leads to program adaptations where necessary and contributes to institutional knowledge.


• Produce publication-quality documents based on World Concern South Sudan program learning that can be shared with stakeholders.


• Assist with operational research including supporting the undertaking of surveys and focus group discussions and other data collection.


• Ensure the collection of lessons learned from programs and their dissemination within World Concern and that they feed back into program design.


• Maintain complete and clearly organized files, hard copy and soft copy on the server, for all relevant program documentation, in particular all documents relating to donors.


• Provide guidelines and support to all staff regarding hard and soft copy filing and archive protocols and the use of the server.


• Design, plan and implement a capacity building plan for all relevant World Concern staff on key elements of the different components of monitoring, learning and funding.

Reporting:

• Manage World Concern South Sudan internal and external reporting schedule, ensuring that the organization is meeting the highest standards of donor compliance.


• Responsible for the production of donor reports and internal reports, ensuring that program teams and support teams are aware of their roles and responsibilities to meet donor and World Concern


• Ensure that donor reports are produced to a high standard and respond to donor requirements.


• Produce internal reports in a timely manner and share appropriately.


• Assist the Country Management Team to develop country specific papers and reports as the need arises.

Essential Person Specification
 

Education, Qualifications & Experience Required:

• Bachelor’s or Master’s or equivalent degree in development studies, community development, statistics, social or other development related studies


• At least 5 years relevant experience in the development work and two of which should be in the filed in some of the marginalized areas in horn of Africa.


• Strong commitment to confronting poverty and under development conflict areas; Understanding and supporting the role of communities and non-governmental sector in poverty alleviation and its associated challenges in those areas


• Proven experience in proposal and report writing.


• Proven experience in managing M&E systems related to businesses


• Experience of managing donor funded projects

Special Skills, Aptitude or Personality Requirements:

• Fully fluent in English and working knowledge of Arabic language  would be an added advantage


• Ability to build productive working relationships across a multi-cultural and multi –disciplinary team.


• Flexibility, adaptability and patience.


• Excellent writing and editing skills.


• Ability to organize and prioritize workload.


• Ability to cope with stress, work under pressure often to strict deadlines.


• Self-motivated, progressive and proactive.


• Ability to work on own initiative and as part of a team


• Cross cultural awareness and sensitivity to cultural differences.

Working Conditions:

• Requires periodic travel to areas of significant insecurity


• Field travel can involve driving on bad roads. Some additional travel to other regions may be required.


• Frequent travel within the three states(Western Bahr El Ghazal, Northern, Bahr El Ghazal and Warrap States)


• Living conditions in the field may at times be harsh.


• Limited access in the field to medical care


• May require working extended hours and on weekends/holidays to meet deadlines.


• Multi-cultural, Multi-ethnic organizational work environment.

Interested and qualified candidates should submit an application letter and a detailed CV to: worldconcernhr@wcdro.org. 

Indicate on the subject the Job Title. Only short-listed candidates will be contacted for interviews.  

Closing date for receiving applications is 20th December, 2015 on or before 16.00hrs.