Administrative Assistant / Secretary Job in Kenya

Our Client is currently recruiting an Administrative Assistant

Duties

• Front office administration and ensuring cleanliness is maintained at all times


• Receiving calls and responding to customer emails and inquiries.


• Offering administrative support


• Office management and budget administration  as well as petty cash management


• Maintaining both electronic and physical filling systems


• Managing and maintaining of office equipment’s


• Maintaining the bills payable account and ensuring that all bills are paid on time or before the deadline, electricity, telephone, internet etc.


• Maintain the statutory deductions files and ensure prompt payments of the statutory deductions, PAYE, NSSF, NHIF Taxes and VAT


• Formatting reports, scanning necessary schedules, photocopying and biding of documents.


• Planning and projecting human resource needs for consultancy contracts undertaken by the company.


• Coordinating with clients on data collection and schedules of audits and other consultancy work


• Keeping and maintain records of call and clients requests and ensuring respective parties have been notified immediately.


• Establishing and controlling personnel records and files for both staff and consultants keeping good track of records of leave days and offs


• Managing the timesheet records for all staff.


• Providing assistance in monitoring employee performance appraisal processes.


• Liaising with partners and directors in preparing contracts for both long term and short term consultants.


• Coordinating & organizing meetings and trainings/workshops


• Coordinating logistics, travel and accommodation arrangements for staff and partners


• Coordinate clearance of staff separating from the organization.


• Maintain the leave records


• Ensuring visitors are well served and treated and directed.


• Any other duties as assigned by the management.

The person

• Self-driven and with a lot of personal initiative


• Team player


• Smart and with pleasant person


• Must have good track experience


• Person of high level of integrity


• Organized and smart

Skills

• Diploma level or graduate in office administration from a recognized institution


• MS office competent especially excel and word and presentation Office management skill


• Secretarial certification


• Excellent typing skills


• Strong command of English


• Computer Literate

Salary: 20,000 – 30,000

If you feel you fit the above role, please send your CV only quoting the job title on the email subject to jobs@alternatedoors.co.ke