Assistant Registry Clerk Job in Kenya

Job Title: Assistant Registry Clerk
 

Department: Registry

Reports Directly: Head of Registry
 

Overall Purpose of the Job: Assist in Processing and handling information and documents and record management systems
 

Key Responsibilities

• Classify and label documents and file accordingly


• Ensure up-to-date databases and systems


• Fill record requests for customers by retrieving files from databases, systems, and archives


• Maintain accurate records of document orders and movements


• Remove or archive repeated documents or irrelevant/out-dated information


• Respond to customer queries in person, by e-mail, by post, or by phone


• Maintain a high level of confidentiality and Integrity


• Able to work as part of a team

Key Performance Indicators

• Ensure an up to date file tracker showing files retrieved and returned


• Ensure an up to date dispatch book for all outgoing correspondence


• Ensure correct filing of records


• Ensure an up to date list of files created and the ones closed


• Accurate inventory of file records


• Timely execution of duties assigned

Competences

• Passion and commitment to quality service performance


• Excellent organizational, planning skills


• Computer literacy


• Good interpersonal skills


• Good communication skills.


• Decision Making


• Strong Attention to Detail


• Time Management


• High level Integrity

Requirements

• 2 years’ experience in Registry Department


• Degree/Diploma in relevant field.

Qualified candidates should send their CVs by COB tomorrow, 15th June, 2016 to marie.amanda@cdl.co.ke and Cc cvs@cdl.co.ke with the subject of the email being the job you are applying for