Nottawasaga Institute Administrator Job in Nairobi, Kenya

Vacancy: Administrator

 
Description of Nottawasaga Institute (NI): The Nottawasaga Institute (NI) is a private organisation providing capacity strengthening services to agencies working towards sustainable development. 

Through a wealth of experience in different sectors – environment, community development, governance, water resources, youth, rural development, education, health and HIV – we design and facilitate institutional strengthening over a broad variety of needs. We focus particularly on program planning and evaluation. 

 

The Institute is incorporated in Kenya as a private limited company, and operates throughout Africa and globally. NI’s offices are located along Riverside Drive, Nairobi.

Job Description:

A. General Administration

• Receive and dispatch communication by e-mail, post and phone.


• Communicate and liaise verbally and in writing between customers, suppliers, visitors and clients.


• Handle company logistics, travel and accommodation bookings.


• Arrange, set agenda and distribute minutes for staff meetings.


• Create and maintain electronic files and hard copies.


• Monitor office supplies, order and maintain stationery.


• Co-ordinate activities within the office to ensure smooth operation


• Ensure cleanliness of the office

B. Accounts Administration

• Maintain ledger entries in general accounts


• Handle and reconcile various accounts including petty cash, fuel, bank reconciliations cash projections and accounts receivable.


• Observe due date for payables (expenses) and raise requisitions for payment of the same.


• Prepare staff salary invoices at the end of the month and remittance of statutory deductions.

C. Program Administration

• Support marketing activities as required (preparation/submission of bids, promotional materials, on-line marketing, support to marketing events, etc.)


• Prepare financial reports for field/workshop expenses for various projects.


• Update and maintain various databases including contact and project databases


• Coordinate recruitment process for interns.


• Maintain the information and resource centre for provision of reading materials for public information.

Essential Skills Required:

• Good interpersonal skills


• Good communication skill


• Accuracy and attention to detail


• Ability to work as a team


• Organized approach and good time management skills


• Intellectually capable

Requirements:

• Possess at least diploma in business studies / management / accounting; a degree will be added advantage.


• Past experience in office administration will be considered.


• Good knowledge of MS Excel, QuickBooks, Word and email.

Remuneration: Monthly gross salary: Kshs. 22,500 + Transport allowance: 350 per work day

How to Apply:

To apply for this position, CLICK HERE to complete the online application form:

Interested applicants must submit their applications by June 19th, 2016. 

Only shortlisted candidates will be contacted.