Admin Assistant Job in Kenya

Senior Admin Assistant

The Kenya National
Commission for UNESCO is a State Corporation established under the KNATCOM Act
of 2013 (Revised 2014), to promote Kenya’s national interests in UNESCO and
UNESCO’s international interests in Kenya, regionally and globally in the areas
of education, sciences, culture, and communication and information.

To enable it to fulfil
its mandate, the Commission wishes to recruit dynamic, result-oriented, and
self-driven persons to fill the following vacant positions specifically under
the terms and conditions advertised:

Senior Administration Assistant: KNC 8 -1 POST

Functions

• The administration officers are responsible for
  the following functions:


• Coordinate the development and implementation of
  security, administrative and logistics services


• outlining key activities to be undertaken,
  resource requirements, performance measures and


• indicators as well as expected outcomes;


• Assess potential organizational risks against the
  organization including staff, tools, equipment,


• machinery and motor vehicles and conduct
  negotiations to secure insurance policy cover in line with


• the prescribed regulations;


• Supervise the provision of office services,
  comprising cost effective mail collection and delivery


• system; front office reception service; ablution
  and refreshments facilities; as well as office security;


• Develop, implement and monitor plan for preventive
  maintenance and repair of KNATCOM’s property,


• motor vehicles, equipment, machinery including
  physical infrastructure in order to ensure that such


• facilities are in a proper working condition;


• Coordinate the repair and maintenance of
  equipment, machinery, motor vehicles in authorized


• workshops against approved requisitions and job
  cards. Also follow up to ensure that repairs are


• made to the highest standards of quality and
  within budget limitations;


• Coordinate and implement security policies and
  systems to protect infrastructural facilities and


• installations including equipment, machinery and
  property against theft, fire, equipment malfunctions


• and vandalism, including unauthorized and illegal
  entry;


• Prepare reports of irregularities, such as
  property damage, leaking pipes, theft, fire or presence of


• unauthorized persons or unusual occurrence;


• Oversee the development, implementation and
  maintenance of a sustainable records storage plan;


• Develop and manage an effective and efficient
  transport management system for the organization;


• Develop specifications for the purchase of all
  capital items and for the maintenance contracts for


• Commission office space, office equipment and
  office services;


• Administer all repair service and maintenance
  contracts and ensure that all office equipment and


• office services are properly maintained and
  operate efficiently; 



• Continuously liaise with the contracted property
  managing agents and ensure that all available space 


• is let, rent paid and the properties
  maintained; 


• Advise management on the items that are old,
  expensive to maintain and/or obsolete for disposal; 


• Coordinate the maintenance, renovation and
  management of the Commissions property portfolio, and 


• other properties;


• Coordinate provision of official entertainment to
  include protocol and hospitality services such as tea, 


• water, food and snacks where necessary; 


• Coordinate administrative and secretarial support
  across the Commission and ensure efficiency and 


• timeliness in service delivery; and 


• Any other duties as may be assigned.

Responsibilities

• Ensuring general cleanliness in offices on daily
  and weekly basis including supervision of collection and disposal of
  dustbin contents; 


• Managing day to day office affairs; 


• Drafting simple routine correspondences e.g.
  reports, letters and typing from drafts; 


• Attending to enquiries as deemed
  appropriate; 


• Managing office equipment e.g. fax, computer,
  scanner, telephone, printer, stationery and make sure 


• they are functional and notify the officer in
  charge in case of any issues; and 


• Any other duties as may be assigned

Qualifications

• At least four (4) years working experience in
  administration in the public service or private sector; 


• Diploma in public/business administration, office
  management, any social science or equivalent 


• qualification from a recognized institution;


• Minimum KCSE C- (minus) or its equivalent; 


• Certificate in supervisory course lasting not less
  than two (2) weeks from a recognized institution;


• Proficiency in computer applications; 


• Fulfil the requirements of Chapter Six of the
  Constitution; and 


• Shown merit and ability as reflected in work
  performance and results.

Key Competencies and
Skills

• Analytical skills;


• Communication skills;


• Strategic and innovative thinking;


• Interpersonal skills; and


• Negotiation skills

How to Apply

All applications should
reach the Commission on or before Tuesday, 29th March 2022 at 5.00 pm.

Note: Only shortlisted and
successful candidates will be contacted.

 Apply here