Program Assistant Job in Kenya

Position Summary

Title: Program Assistant (National Position)

Reporting to: Capacity
Building Manager

RefuSHE is requesting
expressions of interest from qualified applicants for a Program Assistant
position to be based in Nairobi to support an anticipated 2-year grant. The
anticipated grant would enhance refugee communities’ capacity for child
protection and gender-based violence prevention and response and reduce the
reliance of refugee communities on humanitarian organizations to address
protection needs at the community level. The program is anticipated to be
implemented across six sites within Nairobi County.

The program is expected to
start in September 2022. The filling of this position is contingent upon
successful grant award and funding.

The Program Assistant
role will provide overall program administration support to the program team,
to include but not limited to: schedule and manage meetings, take meeting
notes, disseminate weekly training schedules, facilitate program logistics and
facilitate smooth coordination between departments and subgrantees. The Program
Assistant may also support with the collection of supporting program financial
documents. Strong organizational, co-ordination, communication, interpersonal
and problem-solving skills will be critical to success in this role.

This is an entry level
position and provides administrative and programmatic support for the program
team ensuring the program runs smoothly to achieve its objectives.

Key Responsibilities

• Support
  the Capacity Building Manager in ensuring overall smooth functioning of
  program activities


• Provide
  a bridge for the RefuSHE program team and subgrantee program teams


• Support
  the development and monitoring of calendar of weekly program activities,
  reschedule as necessary and ensure dissemination of the same to all
  organizations and stakeholders


• Support
  in event planning, including logistics, invites, invitees, RSVPs, etc.


• Schedule
  and manage program meetings across departments, partners, subgrantees and
  other stakeholders. Take notes during meetings, disseminate the same and
  make follow ups for implementation of agreed action items.


• Assists
  in monitoring project spending and projecting costs.


• Assists
  in organizing information for program reporting and presentations


• Updates
  program databases and procurement trackers


• Tracks
  and follows-up on pending procurement requests, approvals and monitoring
  once approved.


• Act
  as a liaison between other departments and programs.


• With
  direction from Capacity Building Manager, facilitate program logistics for
  timely implementation of activities


• Perform
  clerical duties for the program team such as data entry, proof reading
  documents, photocopying, binding, scanning, filing, and mailing.


• Support
  in the collection and submission of program activity receipts and other
  financial supporting documents to the RefuSHE finance team


• Any
  other lawful duties as may be assigned by your supervisor.

Qualifications and Competencies

• Degree
  in Project Management or related degree from a recognized institution.


• At
  least 1-3 years’ experience in implementing similar projects.


• Budgeting
  and procurement experience preferred.


• Good
  command of English both oral and written.


• Good
  interpersonal and communication skills.



• Good
  working experience in MS Office suite.


• Good
  report writing and presentation skills.


• Ability
  to multitask on demanding roles.


• Good
  problem-solving and analytical skills


• Good
  planning and coordination skills, with the ability to organize a
  substantial workload comprised of complex and diverse tasks.


• Self-starter,
  able to take initiative and adapt to changing circumstances and priorities.


• Ability
  to remain flexible in a dynamic environment and work well in a team.


• Commitment
  to RK’s safeguarding and other policies on child protection.

How to apply

Qualified and interested
applicants are advised to send their applications which should include a cover
letter and CV to hr@refushe.org by 17th Aug 2022 close
of business. Applicants must quote the position title ‘Program Assistant’ in
the email subject. Copies of credentials and other relevant certificates will
not be required at this early stage of application but in the next steps.

Applications should be
addressed to:

HR & Administration
Manager

RefuSHE

P.O. Box 63192-00619,
Nairobi

Note that this position
will only be filled should the anticipated grant be awarded. In the case of an
award, shortlisting and interviews for the position will begin as soon as the
award is confirmed, and immediate placement would be expected once a suitable
candidate is identified.

We appreciate all
applications received however, please note that only shortlisted candidates
will be contacted. Any questions regarding this position will be answered if
one is shortlisted for the interview.

Consent: By applying for
this position, I hereby consent RefuSHE to collect, process and store my data
in accordance with the privacy policy. I understand I may withdraw my consent
by writing back to the email address provided in this job advert to withdraw my
application at any time.