Administrative Secretary at Kenya Union Of Savings and Credit Cooperative (KUSCCO) Ltd

As the voice and lobbyists for Savings and Credit Cooperatives in Kenya, we at KUSCCO have been at the forefront of efforts to form and develop strong and viable SACCOs. Our key roles at KUSCCO – as the umbrella body for SACCOs – are mainly advocacy and representation. In addition, we offer SACCOs and other cooperatives financial and technical assistance, tailored to largely benefit the middle and low income earners both in Kenya’s rural and urban areas. This is a significant fraction of Kenya’s population that drives the country’s economy through the small and medium enterprise (SME) engine. We are aware of the many challenges facing SACCOs in Kenya, which includes, among others, competition from commercial banks in Kenya, insufficient capital base, lack of or slow rate of Information Technology (IT) adoption, and inefficient loan pricing strategies. We are here to address these problems and strengthen the cooperative movement in Kenya. At KUSCCO, we believe in the strength of unity and have tailored products and services to benefit all the SACCOs and their members in Kenya.

Ref: QS/AS/11/2022

Job Purpose:

To provide administrative support to the Board of Directors, C.E.O, Senior Managers, Stakeholders and Staff.

Duties:

• To manage the C.EO’s diary/itinerary and facilitate his work plan.


• To schedule and co-ordinate Board meetings.


• Prepare confidential and sensitive documents/reports for board/C.E.O for flow of information.


• Responsible for safe custody for all confidential files and documents; ensure minimum delay in retrieval when required.


• Book and coordinate the C.E.O’s /Board travel itinerary both local and international trips and ensuring that all expenses related to the trips are processed.


• Handling mail and correspondences, typing minutes of the BOD and all office correspondence.


• Screening calls, e-mails, receiving clients from all levels of seniority and directing them to appropriate sections for actions and feed-back.


• Perform any other duties assigned by the C.E.O.

Requirements

Qualifications:

• Higher Diploma in Secretarial Studies or equivalent from a recognized institution.


• Certified Public Secretary (CPS-K) or equivalent.

Skills and Desired Qualities:

• Listening Skills


• People management


• Report writing skills


• Able to handle difficult customers with diplomacy and tact.


• Knowledge and experience of working with accounting packages.

Experience:

• Minimum 3 years relevant experience.

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