Assistant Office Administrator Job in Kenya

SENIOR ASSISTANT OFFICE ADMINISTRATOR -JOB GRADE LVSWWDA 7– REF: LVSWWDA/SAOA/2022/01 (1 POST)

 Job Specification

Duties and responsibilities at this level will entail;

• Co-ordinating the general administration of Senior Manager’s office;
• Managing Senior Manager’s diary; coordinating appointments and travel itineraries for the Manager’s;
• Attending to visitors/clients;
• Handling telephone calls;
• Coordinating schedules of meetings;
• Ensuring security of office records, equipment and documents including classified materials;
  
  
  
• Maintaining an up-to-date filing system in the office;
• Establishing and monitoring procedures for record keeping of correspondence and file movements;
• Preparing responses to simple routine correspondence;
• Managing office protocol and etiquette;
• Supervising office cleanliness;
• Ensuring security, integrity and confidentiality of data; and
• Undertaking any other office administrative services duties that may be assigned

Person Specifications

For appointment to this grade, a candidate must have:

• At least four (4) years relevant experience:
• Diploma in Secretarial Studies from Kenya National Examinations Council;

OR

• Business Education Single and Group Certificates (BES & GC) Stages I, II and III from the Kenya National Examinations Council in the following subjects:
• Shorthand III (minimum 110 wpm)
• Typewriting III (50Wpm)/computerized Document processing III;
• Business English III/Communication II
• Commerce II;
• Office practice II
• Office Management III/Office Administration and Management III
• Secretarial Duties II;
• Certificate in Computer Application from a recognized institution; and
• Shown merit and ability as reflected in work performance and results.

How to Apply

Job applicants should attach all requisite academic and professional certificates

• Details of academic and professional certificates not obtained by closure of the advert will not be accepted.
• Shortlisted candidates shall be required to produce originals of their National Identity card, academic & professional certificates, transcripts and testimonials during interviews.

Please note that it’s a criminal offence to present unauthentic certificates. If you possess or meet the above qualifications, please send; Your application letter together with detailed Curriculum Vitae including names of three referees and their full contacts (Name, Post Office Box number, email address, and day time telephone/mobile phone contacts).

Lake Victoria South Water Works Development Agency is an equal opportunity employer; Persons with disability, women and minority groups are encouraged to apply. Only shortlisted candidates will be contacted. Any form of canvassing will lead to automatic disqualification.

In case you do not hear from us, please consider yourself unsuccessful. Please note that canvassing for this position will lead to automatic disqualification.

Note:

Upon granting an offer of employment, a successful candidate MUST present and satisfy the requirements of Chapter Six of the Constitution of Kenya 2010 by providing copies of the following documents;

1. A valid Tax Compliance Certificate from the Kenya Revenue Authority (KRA).
2. A valid Certificate of Good Conduct from the Directorate of Criminal Investigation (DCI).
3. A valid Clearance Certificate from the Higher Education Loans Board (HELB).
4. A valid Clearance Certificate from an approved Credit Reference Bureau (CRB).
5. A valid Clearance form from the Ethics and Anti-Corruption Commission (EACC).

Applications should be sent to reach the office of the Chief Executive Officer on/or before 9th December, 2022 using the address below:

Chief Executive Officer,

Lake Victoria South Water Works Development Agency,

Lavictors House Off-Ring Road Milimani,

P. O. Box 3325 – 40100,

KISUMU.