Registrar (Administration) Job in Kenya

Registrar (Administration) – Grade XV

REF: AD/03/07/23

Job Purpose

• Reporting to the Deputy Vice Chancellor in charge of
  Administration and Finance, the Registrar (Administration) shall be
  responsible for providing guidance on human resource policies and services
  as well as facilities management that uphold the University’s vision and
  mission for the realization of a qualified, productive and superior
  workforce and a high performance organizational culture.

Job Description

The Registrar
(Administration) responsibilities shall include:-

• Coordinating the development of human resource management
  policies relating to staff planning, recruitment and management as well as
  staff retention and development;


• Advising the Deputy Vice Chancellor in charge of
  Administration and Finance in regards to human resource planning,
  recruitment and retention;


• Coordinating staff training and development;


• Managing staff welfare within the University;


• Formulating and implementing Departmental strategic plan;


• Ensuring effective administration systems are in place in
  conformity with University policies and procedures;


• Developing and controlling Departmental budget for proper
  utilization of resources;


• Managing and maintaining of staff personnel records and
  University wide records and documents;


• Developing a competitive reward and remuneration system for
  staff;


• Fostering good employee relations, career development and
  staff welfare;


• Coordinating staff appraisal in the University;


• Coordinating and ensuring that all relevant insurance covers
  against risks facing the University are in place and current;


• Conducting staff appraisal within the department;


• Ensuring implementation of Terms and Conditions of service
  for University staff;


• Coordinating administrative functions in the University;
  Serving as Secretary to the University Management Board and all committees
  of the University Management Board;


• Overseeing operations in the Transport department;


• Overseeing University facilities and utilities management; and


• Any other duties as assigned from time to time by the Vice
  Chancellor and Deputy Vice Chancellor ( Finance and Administration)

Minimum Requirements

• Ph.D in Human Resource Management or Business Management with
  at least 12 years working experience, three (3) of which as Deputy
  Registrar (Administration) Grade 14 or Senior Management position in an
  accredited university or its equivalent ;


• Certified Human Resource Professional (CHRP) or Certified
  Public Secretary (CPS -K) or equivalent;


• Member of the Institute of Human Resource Management or
  Institute of Certified Public Secretaries of Kenya in good standing;


• Valid practicing license; and


• Proficiency in relevant Human Resource Information Systems
  computer applications.

How to Apply

Tenure of Service

Applications should be
accompanied by a detailed Curriculum Vitae and certified copies of relevant
academic and professional certificates, National Identity Card or Passport,
testimonials, e-mail addresses and telephone contacts and any other relevant
supporting documents.

Only successful
candidates shall be required to submit valid clearances from the following
bodies;

• Kenya Revenue Authority


• Higher Education Loans Board


• Ethics and Anti-Corruption Commission


• Directorate of Criminal Investigation (Certificate of Good
  Conduct)


• Registered Credit Reference Bureau

They should also provide
names, telephone numbers and contact addresses of three (3) referees.

Applicants
should request their referees to submit their confidential reports to the
undersigned to be received on or before 7th
August, 2023.

Ten (10) copies
of the application should be sent via registered mail or courier marked with
the reference number on the envelope to the under-signed. A Soft copy in PDF running
format should be sent to recruitmentjuly2023@mmust.ac.ke.
Applications should be addressed to the undersigned to be received on or before 7th August, 2023 by 5:00 p.m.

Applicants with
foreign earned qualifications should have their certificates certified by the
Commission for University Education (CUE).

Only shortlisted
candidates will be contacted. Canvassing will lead to automatic
disqualification.

Deputy Vice Chancellor
(Administration & Finance)

Masinde Muliro
University of Science and Technology

P.O. Box 190-50100

KAKAMEGA

Website:www.mmust.ac.ke.

MMUST IS AN EQUAL
OPPORTUNITY EMPLOYER. PERSONS WITH DISABILITIES ARE ENCOURAGED TO APPLY

MMUST does not levy any
fee in the processing, recruitment & selection of applicants.

The University reserves
the right not to make any appointments at any stage of the recruitment exercise.