Registrar (Academic Affairs) Job in Kenya

Registrar (Academic Affairs) – Grade XV

REF: AD/05/07/23

Job Purpose

• Reporting to the Deputy Vice Chancellor (Academic and Student
  Affairs), the Registrar (Academic Affairs) shall be responsible for
  management and supervision of student enrolment, examination, programmes
  and certification to ensure maintenance of a good university image and
  academic reputation.

Job Description

The Registrar (Academic
Affairs ) responsibilities shall include:-

• Providing custodianship and prudent management of the
  university academic records;


• Declaring the academic status of each student in line with
  the statutory guidelines, rules and regulation of the University;


• Ensuring integrity, accuracy and security of academic
  records, production and issuance of official academic transcripts and
  original certificates;


• Declaring programmes and programme capacities for student
  placements and admissions;


• Preparing, publishing and implementing the academic calendar
  (semester/trimester) schedules;


• Planning, developing and formulating all activities related
  to the admissions, enrolment records, registration of students,
  examinations, processing of results and certification;


• Managing of the University’s student records and data;


• Planning, recommending, installing, administering and
  reviewing academic systems in line with University objectives, policies
  and procedures;


• Ensuring effective coordination and planning of units to be
  taught in accordance with approved University programmes as per the rules
  and regulations governing the implementation of academic programmes;


• Interpreting and enforcing policies and regulations of the
  University touching on academic and students matters;


• Developing and managing the departmental budget and
  procurement plan;


• Investigating, analyzing, resolving and reviewing student
  disputes related to records, registration, examinations and certification;


• Collaborating with other administrators; deans, faculty, IT
  expert and counselors to facilitate and improve services to students;
  registration, teaching, research, examinations, outreach activities and
  welfare;


• Conducting appraisal of staff within the department;


• Serving as Secretary to the Senate and all committees of
  Senate;


• Any other duties as assigned from time to time by the Vice
  Chancellor & Deputy Vice Chancellor (A&SA).

Job Specifications

Minimum requirements:-

• Ph.D degree with 12 years working experience, three (3) of
  which as Deputy Registrar (Academic Affairs) Grade 14 or Senior Management
  position in an accredited University or its equivalent;


• Must be registered with relevant professional body and in
  good standing (where applicable);


• Proficiency in relevant computer applications.

How to Apply

Tenure of Service

Applications should be
accompanied by a detailed Curriculum Vitae and certified copies of relevant
academic and professional certificates, National Identity Card or Passport,
testimonials, e-mail addresses and telephone contacts and any other relevant
supporting documents.

Only successful
candidates shall be required to submit valid clearances from the following
bodies;

• Kenya Revenue Authority


• Higher Education Loans Board


• Ethics and Anti-Corruption Commission


• Directorate of Criminal Investigation (Certificate of Good
  Conduct)


• Registered Credit Reference Bureau

They should also provide
names, telephone numbers and contact addresses of three (3) referees.

Applicants
should request their referees to submit their confidential reports to the
undersigned to be received on or before 7th
August, 2023.

Ten (10) copies
of the application should be sent via registered mail or courier marked with
the reference number on the envelope to the under-signed. A Soft copy in PDF
running format should be sent to recruitmentjuly2023@mmust.ac.ke.
Applications should be addressed to the undersigned to be received on or before 7th August, 2023 by 5:00 p.m.

Applicants with
foreign earned qualifications should have their certificates certified by the
Commission for University Education (CUE).

Only shortlisted
candidates will be contacted. Canvassing will lead to automatic
disqualification.

Deputy Vice Chancellor
(Administration & Finance)

Masinde Muliro
University of Science and Technology

P.O. Box 190-50100

KAKAMEGA

Website:www.mmust.ac.ke.

MMUST IS AN EQUAL
OPPORTUNITY EMPLOYER. PERSONS WITH DISABILITIES ARE ENCOURAGED TO APPLY

MMUST does not levy any
fee in the processing, recruitment & selection of applicants.

The University reserves
the right not to make any appointments at any stage of the recruitment exercise.