NGO Jobs in Kenya - Save the Children

Save the Children

Monitoring, Evaluation, Accountability

and Learning (MEAL) Coordinator 
 

Position Code: MEAL

DAAB CORD
 

Team / Programme: Programme Implementation

Grade:  3

Child Safeguarding: Level 3 – the responsibilities of the post may

require the post holder to have regular contact with or access to children or

young people

Role Purpose: Save

the Children has programming in child protection and education in Garissa

county, mainly focused on Somali refugees, but also targeting the host and

local community.  

The MEAL Coordinator makes a crucial

contribution to the quality of that programming, as a senior member of the

Dadaab area team.

Dimensions:

 Save the Children has been operational in Kenya

since the 1950s, providing support to children through developmental and

humanitarian relief programmes delivered both directly and through local

partners. 

Current programming focuses on child

protection, child rights governance, education, health, HIV/AIDS, livelihoods,

nutrition and WASH. 

In 2012, as part of a global

reorganization process, Save the Children combined the programmes of SC UK, SC

Canada and SC Finland to create a single operation in Kenya. 

In Feb 2014, we completed a second

transition, which saw us join forces with the British INGO, Merlin, and merge

their health and nutrition programmes with our own. 

Save the Children now has an

operational presence in Bungoma, Dadaab Refugee Camp, Garissa, Mandera, Turkana

and Wajir and we work through partners in many other parts of the

country. 

We employ nearly 300 staff and will

have an operating annual budget in 2016 of approximately US$20 million.

Scope of Role:

 

Reports to:

 This position will report directly to the Head of

MEAL, with close interaction with the APM on a day-to-day basis especially on

administrative issues. 

Staff directly reporting to this post:

 MEAL

Officers.

Key Areas of Accountability:

General Management

• Responsible for leading the MEAL roll out plan
  
  within the field office and for the correct implementation of the SCI
  
  Kenya MEAL Framework;


• Ensure that MEAL is effectively integrated
  
  into programme design, and contributes to programme objectives;


• Ensure the appropriate resourcing of MEAL
  
  activities within new budgets;


• With Programme Managers, develop MEAL plans
  
  and related tools at award start up, including ensuring that programme
  
  Detailed Implementation Plans (DIPs) include MEAL activities;


• Compile and provide required data for
  
  reporting to donors and SCI requirements


• Contribute to annual planning and reporting
  
  processes, consistent with SCI operational requirements;


• Identify recurring gaps in MEAL and programme
  
  quality themes, and actively address the causes;


• Ensure that child participation and child
  
  safeguarding is integrated into design and delivery;


• As a member of the Dadaab SMT, ensure a
  
  conducive and productive work environment.

• Work closely with the Programme Development
  
  and Quality (PDQ) team and Head of MEAL to develop, finalise and
  
  continuously update Programme Quality Benchmarks


• Use process, output and outcome level quality
  
  benchmarks as reference to undertake field monitoring visits, focusing on
  
  programme quality aspects, discuss with relevant staff and share reports
  
  with relevant colleagues


• Work with the programme team to develop data
  
  collection tools


• Work with programme team to regularly collect
  
  data related to their indicators


• Perform regular field visits to ensure the
  
  quality of data collected by programme staff and to verify the accuracy of
  
  reported data

Management Information System

• Manage the MIS system at the field office
  
  level and ensure quality data is collected. This includes keeping field
  
  level MEAL tracking tools (Accountability Tracker; Quality Action Tracker;
  
  IPTT dashboard; Evaluation Tracker) up to date.


• Support in the compilation and analysis of
  
  quantitative and qualitative programme data and contribute into subsequent
  
  reporting of Turkana Field Office through monthly MEAL reports, flagging
  
  updates, successes and issues from the MEAL tracking tools.

• Contribute to a culture of accountability and
  
  transparency on the team;


• In close collaboration with Community Liaison
  
  Officer (s), lead in the design and roll-out of locally appropriate,
  
  financially viable, and effective complaints and feedback response
  
  handling mechanisms;


• Support and promote two-way beneficiary
  
  communications in activity and MEAL systems design.


• Receive accountability data from field,
  
  analyse it and share with the Country office. Compile and analyze data on
  
  monthly basis and share it with program teams at various levels.


• Maintain the Complaints and Response Mechanism
  
  database at the field office level


• In collaboration with the Head of MEAL,
  
  support Turkana office in ensuring children’s participation, reporting
  
  back to children, and child-led MEAL.

• In collaboration with relevant Technical
  
  Specialists and the Head of MEAL, support in the coordination of research
  
  field activities and ensure effective child-focused research


• Where necessary, design and support the
  
  implementation of needs, baseline, and endline assessments and surveys


• Supervise the development of data collection
  
  tools proposed for evaluations activities


• Act as the field focal point for the design,
  
  management and tracking of internal and external evaluations and impact
  
  assessments, to ensure compliance with donor and SCI requirements, as well
  
  as accountability, transparency and programme learning.

• Work with programme teams to utilise data from
  
  trackers for quality improvement;


• Document good practices, lessons learned and
  
  feedback captured from programme participants (adults and children) to
  
  influence and guide the design and implementation of our programmes –
  
  (action research);


• Organize learning meetings, events and
  
  workshops for programme units to document lessons learnt, good practices
  
  and areas of improvement;

• Actively and effectively represent SCI Kenya
  
  at the Accountability Working Group, and the Community Communications
  
  Working Group.


• Represent SCI Kenya, and provide technical
  
  advice where necessary, to implementing partners;


• Other representation as required.

Staff Management, Mentorship, and

Development 
 

Manage performance of direct reports

in the work area through:

• Identify capacity gaps and work with the Head
  
  of MEAL to build the capacity of the program staff and partners to ensure
  
  smooth implementation of quality MEAL systems and effective participatory
  
  evaluations;


• Provide orientation/training to MEAL/programme
  
  field staff, both to those who are new in post and to all field office
  
  staff periodically.


• Effective use of the Performance Management
  
  System including the establishment of clear, measureable objectives,
  
  ongoing feedback, periodic reviews and fair and unbiased evaluations;


• Coaching, mentoring and other developmental
  
  opportunities;


• Recognition and rewards for outstanding
  
  performance;


• Documentation of performance that is less than
  
  satisfactory, with appropriate performance improvements/ work plans.


• Build the capacity of staff to monitor/ manage
  
  grants and awards as well as understand and implement compliance
  
  requirements from donors, Save the Children and/or the Government of
  
  Kenya.


• Maintain clear communication with both the
  
  functional (direct) line manager and the technical manager to foster a
  
  smooth working relation under existing matrix structure

• Support reporting to donors by providing
  
  management information to programme managers on a timely basis;


• Support any other duties as prescribed from
  
  time to time as required.

Skills and Behaviours (our Values in

Practice)

• Holds self accountable for making decisions,
  
  managing resources efficiently, achieving and role modelling Save the
  
  Children values


• Holds the team and partners accountable to
  
  deliver on their responsibilities – giving them the freedom to deliver in
  
  the best way they see fit, providing the necessary development to improve
  
  performance and applying appropriate consequences when results are not
  
  achieved

• Sets ambitious and challenging goals for
  
  themselves (and their team), takes responsibility for their own personal
  
  development and encourages others to do the same


• Widely shares their personal vision for Save
  
  the Children, engages and motivates others


• Future orientated, thinks strategically

• Builds and maintains effective relationships,
  
  with their team, colleagues, members and external partners and supporters


• Values diversity, sees it as a source of
  
  competitive strength


• Approachable, good listener, easy to talk to

• Develops and encourages new and innovative
  
  solutions


• Willing to take disciplined risks

• Honest, encourages openness and transparency

Qualifications and Experience

• Bachelor degree or higher in a relevant area
  
  of social sciences;


• Significant expertise in statistical analysis;


• Five years’ experience working in MEAL roles
  
  including a management position;


• Experience in both emergency and development
  
  contexts;


• Experience of working on all elements of MEAL
  
  including designing, rolling out and managing systems;


• Experience with education and child
  
  protection, including CPIMS and EIMS preferred;


• Experience in designing Terms of Reference and
  
  successfully managing evaluations.


• Experience of working with communities in participatory
  
  activities, including confidence in working with children and an
  
  understanding of child-friendly participatory methodologies.


• Familiarity with international quality
  
  standards (Red Cross Code of Conduct, SPHERE Standard, HAP Standard) and
  
  experience of using these standards in practical ways to promote quality
  
  and accountable programming


• Proven success in managing a team and
  
  dedication to staff development.


• Highly developed interpersonal and
  
  communication skills including influencing, negotiation and coaching.


• Highly developed cultural awareness and
  
  ability to work well in an international environment with people from
  
  diverse backgrounds and cultures.


• Strong results orientation, with the ability
  
  to challenge existing mindsets


• Experience of solving complex issues through
  
  analysis and action planning


• Ability to present complex information in a
  
  succinct and compelling manner


• Ability and willingness to work in challenging
  
  circumstances, to change work practices and hours, and to work with
  
  incoming surge teams, in the event of emergencies


• Fluency in English, both verbal and written,
  
  required.  Somali language skills preferred.


• Commitment to Save the Children values,
  
  including willingness to abide by and enforce the Child Safeguarding
  
  policy.

Position Code: LOG

LOD CORD
 

Team / Programme: Programme Operations

Location: Lodwar, Turkana
 

Post Type: National  
 

Child Safeguarding: Level

3 – the responsibilities of the post may require the post holder to have

regular contact with or access to children or young people

Role Purpose: Under the supervisor of the Area Manager, the

Logistics Coordinator oversees all logistics functions, including procurement,

transportation and fleet management, warehousing and assets management, in the

Area Office. 

Scope of Role:

 

Reports to:

 Area Program Manager, with a technical reporting

line to the Logistics Manager, based in Nairobi

Dimensions:

 Save the Children has been operational in Kenya

since the 1950s, providing support to children through developmental and

humanitarian relief programmes delivered both directly and through local

partners. 

Current programming focuses on child

protection, child rights governance, education, health, HIV/AIDS, livelihoods,

nutrition and WASH. 

In 2012, as part of a global

reorganization process, Save the Children combined the programmes of SC UK, SC

Canada and SC Finland to create a single operation in Kenya. 

In Feb 2014, we completed a second

transition, which saw us join forces with the British INGO, Merlin, and merge

their health and nutrition programmes with our own. 

Save the Children now has an

operational presence in Bungoma, Dadaab Refugee Camp, Garissa, Mandera, Turkana

and Wajir and we work through partners in many other parts of the country. 

We employ nearly 300 staff and will

have an operating annual budget in 2016 of approximately US$20 million.

Staff directly reporting to this post:

 Logistics

Assistant

Key Areas of Accountability:

General Logistics Management

• As a member of the Lodwar SMT, demonstrate the
  
  behaviours that are consistent with Save the Children’s Mission, Vision
  
  and Values and ensure their broader application by staff across the lodwar
  
  programme.


• As a member of the Lodwar SMT, ensure a
  
  conducive and productive work environment.


• Coordination of programme logistics; implement
  
  the country logistics Manual for the management of the supply chain,
  
  including one or more of the following areas; procurement, transport and
  
  distribution, warehousing and stock management, management of vehicle
  
  fleets, communication systems, and assets.


• Assist in the development of project proposals
  
  to ensure appropriate resourcing of logistics team and activities, and
  
  advise on:

1.   
The feasibility of project in line

with current and/or planned logistics capacity;

2.   
Whether logistics and operational

costs have been adequately budgeted;

3.   
Risk management strategies in terms

of supply chain planning i.e. lead times, donor compliance

4.   
Whether recharge strategies for

logistics costs such as transports, facilities and equipment are appropriate

and consistent with SC and donor policies.

• Develop the Logistics component of the
  
  programmes emergency preparedness plan;


• Obtain technical or manpower support from
  
  Nairobi logistics when necessary;


• Review the monthly logistics reports and
  
  advise the Area Manager where there are irregularities or areas of concern
  
  that need follow up.


• Ensure weekly reporting systems are
  
  implemented in all logistics functions and are in line with financial
  
  control mechanisms for Procurement, stock, vehicles and assets. 


• Comply with Save the Children policies and
  
  practice with respect to child protection, code of conduct, health and
  
  safety, equal opportunities and other relevant policies and procedures.

• Manage programmes supply chain, to ensure on
  
  time supply of goods to projects.


• Determine sources for supply of goods and
  
  services to meet programme needs, overseeing local and coordinating with
  
  capital logco on area office procurement.


• Develop procurement plans and schedules with
  
  project managers and ensure they are adhered to.


• Transportation of project supplies is
  
  reliable, cost effective and timely.

Fleets and Transportation Management

• Manage SC fleet strategically to ensure
  
  appropriate access to transportation for programme staff;


• Work closely with security on the management
  
  and tracking of staff movement;


• Ensure that vehicles are regularly maintained,
  
  comply with national road traffic laws, and are safe for use.


• Plan for and budget the depreciation of
  
  vehicle assets to ensure the sustainability of SC’s transportation
  
  resources;

Warehousing and Assets Management

• Oversee management of programmes stocks,
  
  ensure stocks are well kept, levels are maintenance in line with programme
  
  consumption and movements are reconciled with project distributions.


• Ensure the assets tracker is accurate and up
  
  to date;


• Plan for and budget the depreciation of SC
  
  assets, such as computers, to ensure the sustainability of SC’s programme
  
  resources;

Staff Management, Mentorship, and

Development 
 

Manage performance of direct reports

in the work area through:

• Effective use of the Performance Management
  
  System including the establishment of clear, measureable objectives,
  
  ongoing feedback, periodic reviews and fair and unbiased evaluations;


• Coaching, mentoring and other developmental
  
  opportunities;


• Recognition and rewards for outstanding
  
  performance;


• Documentation of performance that is less than
  
  satisfactory, with appropriate performance improvements/ work plans.


• Build the capacity of staff to monitor/ manage
  
  grants and awards as well as understand and implement compliance
  
  requirements from donors, Save the Children and/or the Government of
  
  Kenya.


• Maintain clear communication with both the
  
  functional (direct) line manager and the technical manager to foster a
  
  smooth working relation under existing matrix structure.

• Delivering Results: Takes personal
  
  responsibility and holds others to account to deliver our ambitious goals
  
  for children, continually improving own performance or that of the team/organisation.


• Developing Self and Others: Invests time and
  
  energy to actively develop self and others to help realise their full
  
  potential, and to build the organisation’s capability for the future.


• Leading and Inspiring Others: Demonstrates
  
  leadership in all our work, role models our values and articulates a
  
  compelling vision to inspire others to achieve goals for our children.

• Problem Solving and Decision Making: Takes
  
  effective, considered and timely decisions by gathering and evaluating relevant
  
  information from within or outside the organisation and making appropriate
  
  judgements.


• Applying Technical Expertise: Applies the
  
  required technical and professional expertise to the highest standards,
  
  promotes and shares best practices within and outside the organisation.


• Innovating and Adapting: Develops and
  
  implements innovative solutions to adapt and succeed in an ever –
  
  changing, uncertain work and global environment.

• Working Effectively with others: Works
  
  collaboratively to achieve shared goals and thrives on diversity of people
  
  and perspectives. Knows when to lead and when to follow and how to ensure
  
  effective cross- boundary working.


• Communicating with Impact: Communicates
  
  clearly and confidently with others to engage and Influence, Promotes
  
  dialogue and ensures timely and appropriate messages, building confidence
  
  and trust with others.


• Networking: Builds and uses sustainable
  
  relationships and networks to support the work of Save the Children.

Qualifications and Experience
 

• First degree in Logistics Management, business
  
  administration or related area


• Prior experience in logistics management in
  
  the NGO sector, within complex/large scale country programmes and in
  
  emergency response/humanitarian environments


• Proven experience in all technical areas of
  
  logistics operations including procurement, transport/distribution,
  
  warehousing and stock management, fleet management, asset management,
  
  communications, and security


• Experience of working in remote field bases
  
  with limited infrastructure


• Experiencing in managing and supervising
  
  others in logistics


• Ability to synthesise and analyse information,
  
  and make clear, informed decisions


• Ability to work with spreadsheets and
  
  Databases critical


• Ability to build relationships quickly with a
  
  wide range of people, both internally and externally


• Strong planning, management and coordination
  
  skills, with the ability to organise a substantial workload comprised of
  
  complex, diverse tasks and responsibilities


• Cultural awareness, with strong written and
  
  spoken communication and interpersonal skills


• Fluent in English, both written and oral;
  
  Local language skills a major advantage.

• Technical experience/knowledge in specific
  
  types of humanitarian intervention e.g. Child protection, Education, construction

The system allows CVs & Cover

letter as One(1) document.

The Deadline is on 10th February 2016

COB.

Applications will be reviewed on a

rolling basis and Only shortlisted candidates will be contacted.