SALARY SURVEY CONSULTANT

FilmAid International I. FilmAid International: Since 1999, FilmAid has used the unique power of film to reach large numbers of people with critical information in a compelling visual format, overcoming language and literacy barriers. Working with other relief agencies and community leaders, FilmAid identifies emerging critical issues and develops appropriate film messages to help educate and inform. People of concern participate actively in the creation of these films, and the resulting pieces are widely distributed and screened throughout beneficiary communities. In this way, FilmAid is able to respond to an immediate, unmet need for locally relevant messaging. Through real collaboration, FilmAid’s community-based films support the work of other aid agencies and effectively address the issues and concerns of beneficiary communities. FilmAid also seeks to experiment with other media that can be used to achieve its stated goals II. Core principles: 1. A participatory, culturally respectful and inclusive approach, engaging beneficiaries in needs assessment, management and implementation of the programs 2. Investment in capacity building and local sustainability; 3. Working with and supporting the work of local NGOs and beneficiaries 4. Avoiding political and religious bias while creating lasting benefits for beneficiaries that extend beyond the scope of our immediate program
Objectives

The overall objective of the Salary Survey Consultant is to provide direction and support in the formulation and management of Filmaid’s compensation structure so that there is internal consistency and at the same time, at par with the industry standards, in addition to providing salary rates of similar organizations. The consultant will work under the supervision of the Country Director.

Project Goal

To carry out a salary/compensation and benefits survey of comparator organizations which will ultimately be used to design Filmaid’s compensation structure ensuring all staff positions are paid competitively in alignment with their job descriptions

Scope of duty

• Review existing Filmaid documentation that guide remuneration including personnel policies, staff terms of reference and staff contract terms
• Conduct a survey, targeting five to seven comparator organizations to confirm the salaries, allowances and entitlements/benefits offered (These organizations must be approved by FilmAid)
• As much as possible, match existing Terms of Reference with those of comparator organizations to facilitate an accurate determination of salary levels for various positions and job groups.
• Present a consolidated report with recommendations from the findings of the survey.

Specific Tasks for the Salary Survey Consultant:

1. Discuss with FilmAid and determine the existing positions, job descriptions and staff contract terms and the types of contracts
2. Provide a list of comparator organizations which may be considered for the Remuneration Survey
3. Designing the questionnaire form and brief job descriptions
4. Collecting data, coding of responses, and conducting follow-ups
5. Defining what data to collect, i.e. general participant information (name and address of participating organization, number of employees in various categories, measures of fiscal size and description of INGO
6. Obtaining participants’ information, such as:
a. Contact Information - Name, address, title, phone, fax, and email of person responding to the survey
b. Employment Information - Benefits, working conditions, standard work week, union affiliations, cost of living increases…
c. Job data including the number of incumbents in the job classification , average salary of the incumbents, salary ranges for positions with specified minimum and maximum salaries, bonuses, overtime payments, reporting relationship, etc.
7. Assurance of confidentiality and ensuring that appropriate measures have been taken to ensure the confidentiality of the survey participants.
8. Construct the salary scale describing benchmark jobs while balancing between specificity of the job description and generalize-ability of the job for matching by grouping relevant job positions into job families based on (1) Similarity of functions, and (2) Hierarchy within job family
9. Present the survey findings and recommendations in form of a report to Filmaid
10. All the deliverables shall be delivered in one original hard copy, and one electronic/ soft copy, preferably in Microsoft Word, and Excel format where applicable.

Expected output

1. Review the existing FilmAid methodology for setting the salary scale, including the HR policies, Job descriptions, staff terms of contracts, job types for which the scale has to be set.
2. Provide a list of comparator organizations which may be considered for the Remuneration Survey. All organizations where data is sought should have established remuneration ranges which clearly distinguish pay for levels of responsibility.
3. Match terms of reference based on the benchmarks while evaluating Structure, Content, Progression, and Qualifications.
4. A salary scale that matches other comparator organizations
5. Highlight of benefits offered by comparator organizations for similar contractual modalities with emphasis on annual leave, sick leave, maternity & paternity leave, health coverage, life & disability insurance, vacation benefits and public holidays.
6. Proposal for new Terms of Reference that take into consideration levels and titles of similar job profiles in comparator organizations.
7. When the information from the five to seven potential employers is complete, FilmAid will make the selection of at least 4 retained organizations for inclusion in the SC Remuneration Survey Analysis
8. Classify the current TORs based on the newly set salary scale

Time frame

This is the tentative timeline but further discussions will be held with the consultant to ensure that the dates are reasonable

• Data collection on salary, allowances, entitlements/benefits and job descriptions of comparator organizations (20 working days)
• Analysis of data (10 working days)
• Preparation of draft report (5 working days)
• Presentation of findings (1 working day)
• Finalisation of report (5 working days)

Total duration for consultancy (Approximately 41 days)

Required Skills and Experience
Individual Consultant wishing to be considered for the services described herein should have the following qualifications:

1. Be of Kenyan nationality
2. Master's degree in Human Resources or related field
3. At least 5 years experience in conducting salary surveys, job matching, and construction of salary scale for INGOs
4. Solid knowledge and experience in effective human resources management, including application of best practices in development of a clear HR strategy and HR Surveys
5. Operational effectiveness
6. Ability to lead business processes re-engineering, implementation of new systems
7. Proven track record of similar assignments with other INGOs in the region
8. Fluency, both in written and spoken English
9. Commitment to humanitarian principles and action

Remuneration will be based on experience and qualifications.

Applicants who attach copies of their certificates, photos, or other documents WILL BE DISQUALIFIED.

Applications should be submitted through email only, and ONLY shortlisted candidates will be contacted and invited for an interview

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