Senior Logistics Assistant (Contracting) Job. WFP NGO.

UN World Food Programme – Somalia JOB ADVERTISEMENT VACANCY ANNOUNCEMENT NO. VA-063/2010
Post Title: Senior Logistics Assistant (Contracting) Post Grade: SC 6
Duty Station: Nairobi Date of issue: 23.11.2010

Contract type: Service Contract Closing date: 07.12.2010

Organizational background
The World Food Programme Somalia activities include food assistance relief, emergency school feeding, humanitarian air and logistics services, food coordination and emergency rehabilitation projects.

This position is only open to qualified Kenyan nationals. Female candidates in particular, are encouraged to apply.

Major Duties and Responsibilities:
Under the direct supervision of the Logistics Officer (LO), under the overall supervision of the Head of Logistics, the incumbent will be responsible for the following duties:
* Assist in preparation and overall process of Request for Quotations (RFQ) for shipping / ocean, surface and warehousing services.
* Organize all required contract meetings, i.e., pre-RfQ, pre-award, post-award, etc.
* Assist in preparation and disseminate information regarding contract status, compliance, modifications, etc.
* Monitor contracts end dates and other relevant information regarding each contract.
* Assist in preparation of annual short-listing process for selecting and adding new transporters to the list.
* Assist in annual transporters performance evaluation process, or semi annual if required.
* Able to act as the primary contact between the Logistics Unit other WFP Units in relation to transportation contracts matters in absence of Logistics Officer (Contracting).
* Assist in development of contract management tools, templates, methods and processes for the engagement.
* Assist with logistics operations including all logistics assets in order to ensure timely and cost-effective delivery of WFP cargoes.
* Maintain cost and other date, as required, on various means of transport in the country.
* Assist with the accounting, reporting on food and non-food items and ensure that internal control systems are functioning and that all relevant records are maintained.
* Assist in contingency planning and logistics preparedness reviews.
* Perform other related duties as required.

Minimum Qualifications:
Education:Secondary school education, preferably supplemented by technical or university courses in a field related to WFP logistics/transport activities.
Experience:At least five years of practical commercial/professional experience in one or more of the transportation and ancillary sectors: port operations, shipping, clearing and forwarding, air operations, large scale road/rail transport and distribution management. At least one year at G5 level or equivalent.
Language: Fluency in both written and spoken English is a requirement.

Desirable Skills:
Experience utilizing computers, including word processing, spreadsheet and other software packages. Knowledge of WFP administrative regulations and rules, and WFP policies and procedures in the area of work.

You must apply online by completing the Personal History Form P11 available on the following link http://www.unon.org/docs/P11.doc

* Quote the Vacancy Announcement No. and the job title on the Personal History Form P11,
* Applications not clearly showing the VA No indicated above will not be considered.
* E-mail: Somalia.Hr@wfp.org
* For applicants inside Somalia only, a sealed envelope addressed to The Human Resources Officer, to be dropped at the reception of the nearest WFP office in Somalia.
* Hand – delivered applications are no longer accepted at the Nairobi office

NB: Applications received later that the deadline will not be considered. Only short listed candidates will be contacted

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