Project Coordinator

UNITED NATIONS DEVELOPMENT PROGRAMME
JOB DESCRIPTION

I. Position Information

Job Code Title: Project Coordinator
Position Number:
Department: Governance Unit
Reports to: Project Manager. Constitution Support Project
Reports:
Position Status: (Rotational/non-Rotational)

Current Grade: SC10
Approved Grade:
Position Classified by:
Classification Approved by:

II. Organizational Context

UNDP Somalia is composed of three main clusters; Rule of Law and Security (ROLS), Governance and Poverty Reduction and Sustainable Livelihoods (PRSL).

Governance is a growing programme in a challenging environment. It consists of the following components:

1. Capacity Building and Institutional Development: provide basic capacity to Government at federal and state level (short term targeted assistance for key government offices and longer term capacity building)
2. Local Governance: Support formation and development of local governance, and develop a platform for decentralized service delivery, jointly with other UN agencies
3. Constitution-Making Support: Support to the constitutional process and participatory governance

The Somalia constitution-building process is a requirement of the 2004 Transitional Federal Charter (TFC) of the Somali Republic.

In close collaboration with a consortium of international partners, UNDP is implementing a project aimed at supporting the constitution-building process in Somalia. The overall project objective is to ensure that a new constitution for a Federal Somalia is prepared in an inclusive participatory manner involving all sectors of the population and that its implementation lays the ground for a legitimate federal Somali state. This entails the provision of financial and technical support on the constitution-building process to various transitional federal institutions (TFIs) and civil society groups. Much will depend on public engagement, progress in stabilization and political dialogue between the TFG, Puntland and significant political groupings. The project provides financial support to relevant Somali institutions, technical assistance for civic education, consultation, outreach, legal drafting and negotiated settlements and finally provides grants to a number of UN organizations, NGOS and media partners.
Under the overall supervision of the Project Manager, the Project Coordinator will
Within this context, UNDP will hire a Project Specialist to support the Project Manager in the implementation of the project. The project specialist will provide analytical and operational support towards a partnership process that will facilitate the adoption of the draft constitution by the Somali people.

The Project Coordinator will work under the supervision of the Constitution-Making Support Project Manager and in close collaboration with the Consortium, Government, donors, other implementing partners as well as the UNDP Operations Team

III. Functions / Key Results Expected

Summary of key functions:

• Provide analytical and strategic support to the project
• Ensures liaison and coordination with implementing partners
• Ensures proper and timely reporting. Provide operational support to the project to ensure efficient and timely delivery of activities
• Efficient procurement and logistical services
• Efficient support to monitoring and evaluation

1. Provide analytical and Strategic Support to the project focusing on achievement of the following results

• Compliance of operation with UNDP rules and regulations
• Ensures the strategic direction of the project is reflected in work plans
• Ensure, in close consultation with the Project Manager and the Governance programme team the effective application of RBM tools, elaboration and implementation of coherent work plans, project and programme documents, preparation of proposals and achievement of results.

2. Ensures appropriate liaison and coordination with implementing partners as well as timely reporting, focusing on the achievement of the following results

Planning, Analysis, and Implementation
• Analyze and monitor progress and advise on timely corrective actions for proper project delivery
• Advocate for project goals and support communication of results
• Assist in coordination of project implementation with counterparts
• Support to liaison with counterparts including preparation of work plans.
• Participate in various project technical working groups.

Reporting and Partner Liaison and Coordination:
• Ensure proper reporting to donors on implementation, the achievement of outputs as well as contribute to reporting on progress towards outcomes and impact
• Assist in liaison with all partner agencies, donors and implementing agencies
• Promote information sharing and coordination with the various implementing partners
• Make presentations to development partners, as required
3. Ensure efficient procurement and logistical services management, focusing on the achievement of the following results:

Procurement, Contracting and Recruitment
• Identify and implement the proper contracting modalities to be used and applied for the project
• Prepare project procurement and recruitment plans
• Identify human resources strategy and support the recruitment process.
• Prepare submissions to various committees.

Assist Counterparts with Work Plan Development

? Develop checklists for all counterparts to help in implementation and ensure that capacity supports to counterparts are carried out in a timely and appropriate manner. Development, management, oversight of partnership agreements (LOA) with Ministries, IFCC, Parliament and other partners.

4. Ensures facilitation of knowledge building and management focusing on achievement of the following results:
• Identification and synthesis of best practices and lessons learned directly linked to project country goals and activities.
• Sound contributions to knowledge networks and communities of practice including corporate communications repositories.
• Training and learning focal point for the project.
• Provision of guidance and training to project partners, with a focus on compliance with UNDP rules for those being financed through the project.
• Contribute to design appropriate learning strategies for counterparts.

5. Ensure efficient support to tasks related to monitoring and evaluation focusing on achievements of the following results:
• Support UNDPs monitoring and evaluation framework and ensure that SCMSP data is delivered in a timely manner and in an appropriate format. Analyze quality of project delivery and advise on project implementation
• Contribute to quarterly, mid-year and annual reporting.Support the outcome monitoring systems developed with implementing partners and support the outcome evaluation process.

IV. Impact of Results

The key results have an impact on the overall effectiveness and success of activities in support of the constitution-making project. In particular, the key results have an impact on the design, operation and programming of activities, creation of strategic partnerships as well as reaching resource mobilization targets.

V. Competencies

Corporate Competencies:

• Demonstrates integrity by modeling the UN’s values and ethical standards
• Promotes the vision, mission, and strategic goals of UNDP
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
• Treats all people fairly without favoritism

Functional Competencies:

Knowledge Management and Learning
• Promotes a knowledge sharing and learning culture in the office
• In-depth knowledge on development issues
• Ability to advocate and provide policy advice
• Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies newly acquired skills

Development and Operational Effectiveness
• Ability to lead strategic planning, results-based management and reporting
• Ability to lead formulation, implementation, monitoring and evaluation of development programmes and projects, mobilize resources
• Good knowledge of the Results Management Guide and Toolkit
• Strong IT skills
• Ability to lead implementation of new systems (business side), and affect staff behavioral/ attitudinal change

Management and Leadership
• Focuses on impact and result for the client and responds positively to feedback
• Leads teams effectively and shows conflict resolution skills
• Consistently approaches work with energy and a positive, constructive attitude
• Demonstrates strong oral and written communication skills
• Builds strong relationships with clients and external actors
• Remains calm, in control and good humored even under pressure

VI. Recruitment Qualifications

Education: Master’s Degree or equivalent in Business Administration,
Public Administration, Economics, Political Sciences,
Social Sciences or related field.

Experience: 7 years of relevant experience at the national or international level in providing management advisory services, hands-on experience in design, monitoring and evaluation of development projects.
Experience in the usage of computers and office software packages, including web based management systems.

Language Requirements: Fluency in written and spoken English. Good knowledge of Somali will be considered an advantage.

Applicants are required to fill and sign a P11 Form and submit it together with Curriculum Vitae on the online application.

UNDP will only be able to respond to those applications in which there is further interest.

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