Executive Secretary Job In Kenya. Salary 30K.

Our client, a medium-sized organisation in the cleaning services industry is looking to fill the position of a Executive Secretary. Reporting to the Marketing and Business Development Manager, the candidate will be responsible for typing out of tender documents, photocopying, organizing and filing paper and computer files.
KEY RESPONSIBILITIES: The main responsibilities in this role include:Typing out correspondence, letters, tenders, proposals etc.

Filling the tender documents and following up till prompt delivery is realized
Liaising with the Zone Managers on the costing of the tender documents
Keeping track of contract’s expiry dates for renewal and prequalification
Typing the letters and handling all the correspondences for the marketing and business development department
Execution of Administrative Functions in the Marketing and Business Development Department
Devising and maintaining an efficient filing system;
Ordering and maintaining stationery and equipment supplies;
Organising and storing paperwork, documents and computer-based information;
Photocopying and printing various documents, sometimes on behalf of other colleagues.
Research information for proposals, tenders etc. as needed.
Any other duty as may be assigned by management

MINIMUM REQUIREMENTS: The incumbent must possess the following minimum qualifications and competencies:
A minimum diploma in Business Marketing and a certificate in computerised full secretarial services from KNEC/City Guilds. A Certified Public Secretary (K) is an added advantage
Can accurately type 60 to 80 words per minute.
Strong proficiency in computer applications especially Microsoft Word, Excel and Power point to produce correspondence and documents records.
Over 10 years’ work experience in a busy typing / secretarial working environment. 2 years working in a cleaning company will be an added advantage
Strong degree of self-motivation and drive, high ethical standards, honesty, values, principles and integrity.
Good reporting, organisation and communication skills.
Ability to work with minimum supervision.
A team player with the ability work and communicate in a culturally diverse environment

Remuneration: The salary for this position is KSh 30,000 gross per month.
If you are interested in the position and have the skills we are looking for, we would like to hear from you. Please forward an application letter indicating your suitability to this role, together with a copy of your updated resume, and your current salary and benefit package, to recruit @tgagroupea.com by 22nd July 2011.
Please Note: we do not charge individuals any fee to accept or hold their applications in our database. We therefore do not accept any applications from agencies who charge their clients for submitting their resumes.