Manufacturing Company Executive Assistant Job in Kenya

As a young and growing manufacturing company, we are looking to hire an executive assistant to assist a member of senior management in daily administration and data collection tasks.

Responsibilities

Remain up to date on all key tasks and efforts required of the executive and provide support to ensure all are achieved in a timely and professional manner.Serves as the initial phone contact for the executive.Maintains highly confidential information and files and is responsible for time sensitive material.Prepares routine and complex correspondence, reports and presentations often using the most advanced office technology including word processing, graphics and spreadsheetsResearches, analyzes and compiles data and figures for presentations and proposals including financial statementsOrganizes and maintains file system files, correspondence, and records as well as expedites the work flowReviews email of executive to prioritize when executive is traveling, ensuring critical issues are addressed in a timely manner.Maintains calendars, schedules appointments and coordinates arrangements for meetings, conferences and travelPrepares agendas, reserves and prepares facilities, and records minutes of meetingsBachelor’s DegreeMust be 25-30yrs with at least 1 year of corporate administrative support experience.Flexible and capable of infrequently working extended hours and weekends with availability to be on-call if neededSuperior judgment with confidential materials;Excellent oral, written and interpersonal skills;Dynamic, high energy personality with impeccable composurePositive “can do” attitude.Effectively anticipate needs and issues and able to provide solutions.Aptitude to work well in a fast-paced, dynamic environmentDetail oriented, ability to multi-task, prioritize and execute multiple concurrent activities with competenceAdvanced MS Office skills.Should be efficient, self-motivated organized, a good communicator, IT literate.If you are up to the challenge, please send an updated CV and a cover letter telling us why we should consider you for this position to the attention of Recruitment – info@flamingotiles.co.ke, no later than 25 March 2013.

Kindly indicated your current and expected remuneration.

Only short listed candidates will be contacted.

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