Deputy Director Safety & Security - Kenya Nationals only

CARE KENYA

JOB DESCRIPTION

Appendix C

INTERNATIONAL IN KENYA

JOB DESCRIPTION

EMPLOYEE NAME:

ISOC-08 OCCUPATIONAL CLASSIFICATION:

Group #:Subgroup#:Job group#:

JOB TITLE: Deputy Director Safety & Security

DEPARTMENT/PROJECT: CARE Kenya Country Office

SUPERVISOR: Country Director

LOCATION/DUTY STATION: Nairobi

DATE OF EMPLOYMENT:

GRADE:

JOB SCORE:

JOB SUMMARY & PURPOSE:

1. Overall management of the CARE Kenya safety and security function based on CARE Kenya policies and procedures. This includes direct, technical management of all Safety and Security Managers, Coordinators, Assistants, guards, focal points and staff.


2. Overall management of the Safety and Security Management Plan, including ensuring that its policies, procedures and systems are implemented, regularly reviewed and updated every 6 months.


3. As a member of the Core Senior Management Team (CSMT) in Kenya, the Deputy Director of Safety and Security shares in the overall responsibility for the direction and coordination of the Country Office. The overall objective of this position is to mitigate the risks posed to the programmes, personnel and assets of CARE Kenya through the provision of specialized, coordinated and focused security management support.


4. Provide safety and security training to CARE Kenya staff and country security briefs to CARE Kenya visitors and consultants.


5. Provide security guidance, liaison and emergency support to CARE Somalia and the East, Central and Southern Africa Regional Office (ECSARO) offices and staff based in Nairobi.


6. As a member of the Emergency Response team; Ensures the safety, security and well-being of CARE personnel who work under circumstances that are frequently difficult, dangerous and sometimes life-threatening. Ensure all reasonable steps are taken to safeguard CARE’s assets and operations.

Tasks and responsibilities.

R1. CARE Kenya Core Senior Management Team (CSMT): As a member of the CARE Kenya CSMT, contribute substantially to the following:

1. Assist in setting the strategic direction of the Country Office and achieving its vision and purpose.


2. Participate in the development of the Annual Operating Plan (AOP) and the achievement of annual objectives.


3. Participate in Emergency Preparedness Planning, and in emergency response activities.


4. Lead the development and revision of security policies, procedures and systems with the CSMT and extended SMT.


5. Be a role model for all staff by exemplifying CARE’s values and providing leadership.


6. Support the development of an organisational culture that reflects our dual mandate values, promotes accountability and high performance, encourages a team culture of learning, creativity and innovation, and frees up our people to deliver outstanding results for children and excellent customer service for our Members and donors


7. Help design and implement a coherent organizational structure that is consistent with agency practices and appropriate to programme needs.


8. Provide support as required to the Crisis Management Team in case of security-related crisis

R2. CARE Kenya Security Management: By guiding CARE Kenya head office and sub-office staff, ensure the following:

1. Develop, implement and monitor the Country Office Security Management Plan, contingency plans, evacuation plans and Standard Operating Procedures.


2. Supervise and manage the security staff of the head office, sub-office, and international residences.


3. Perform physical safety and security assessments of new field offices and international staff residences and provide recommendations as appropriate.


4. Monitor security issues within the CARE Kenya operational areas and prepare a weekly Security Report for Nairobi, Dadaab, Garissa, Kisumu, Siaya, Homabay, Kisii, Turkana, Marsabit, Embu to include incidents, and monitor security throughout the country to identify “hot spots” and “no-go” areas.


5. Provide security briefings to visitors, consultants and new staff. As required, revise the Visitor’s Brief.


6. Develop and implement access control procedures, visitor policies, building evacuation planning, etc.


7. Perform background checks on new employees as required.


8. Liaise with police, NGOs and agencies to gather and disseminate security information.


9. Ensure adequate emergency preparedness the provision of adequate equipment, materials and training in fire fighting, evacuation and first aid.


10. Assist in the development of the Annual Operating Plan (AOP) related to security issues. Also, prepare personal Individual Operating Plans (IOP).


11. Manage CARE head office security budget ensuring effective tracking and utilization.

R3. CARE Somalia and Regional Management Office security management: By liaising with the CARE Somalia security point person and CARE USA Regional Security Advisor, provide the following:

1. Monitor security issues within Nairobi and provide a weekly Security Report to include incidents, “hot spots” and “no-go” areas.


2. Hold monthly meetings with CARE Somalia security point person and CARE USA Regional Security Advisor so as to support and work together as a team in regards to information sharing and contingency planning.


3. Provide SMS blaster alerts to all CARE Somalia and Regional management office staffs based in Nairobi.

R4. Policies and procedures

1. Develop and maintain country-wide security plan that is consistent with the acceptance model and CARE International standards.


2. Ensure that all staff understand country-wide security plan and agree to abide by its policies and procedures.


3. Monitor the security environment and adjust Standard Operating Procedures accordingly.


4. Undertake reviews of policies and procedures; identify opportunities to enhance safety and security.

R5. Assessment and analysis

1. Ensure that incident report forms are properly compiled by staff and distributed to Country Office.


2. Monitor events, review incidents and coordinate analysis, follow-up actions and recommendations.


3. Provide security update, which includes situational analysis, actions taken and actions recommended, to CARE Senior Management Team on a regular basis.


4. Submit written weekly staff security updates to all CARE Kenya staff.


5. Monitor HR/Finance/Logistics working practices within context of safety and security and alert Country Director if inappropriate decisions are impacting safety and security of the team or external perception of the organization, thereby creating security risks


6. Work with the HR manager and the Deputy Director Finance Administration and Support to ensure that the staff and assets of CARE Kenya are safe and secure


7. Ensure that all safety and security minimum operating standards are being met in all operational areas.


8. Coordinate preparation and implementation of staff security guidelines and support sub-offices in implementing recommendations and addressing issues brought forth by security spot check that is carried out by Audit and Compliance Department.

R6. Programme implementation

1. Advise on safe movement of staff, e.g. proper vehicle fleet management policies, adequate safety and communications equipment in vehicles, and training of drivers in established procedures and requisite skills


2. Assist with programme proposal development to ensure adequate consideration of safety and security needs and inclusion of safety and security costs.


3. Undertake security assessments of and field missions to programme areas and potential programme areas; report on findings and design necessary improvements.


4. Provide safety and security support and advice to Officers in Charge and other field managers.

R7. Communication and training

1. Liaise on a regular basis with UN, government, diplomatic and consular officials and community leaders in the process of gathering and verifying security information.


2. Coordinate the gathering and flow of security information with other relevant actors; classify security information according to its reliability and accuracy.


3. Maintain and review incident reporting and database ensuring that it is up to date.


4. Ensure that appropriate systems are in place to effectively disseminate security information and updates of the security system to staff.


5. Coordinate and manage the proper use of CARE Kenya telecommunications systems.


6. Ensure that regular security meetings are conducted with relevant CARE Kenya staff.


7. Develop and implement security training plan for all staff; develop and apply evaluation processes to determine whether training competencies are met.


8. Facilitate security management training with staff in the country office and at project locations


9. Build capacity of security focal points to conduct threat assessments


10. Provide recommendations to CARE staff as to ways in which they can effectively reach out to, gain acceptance from and improve their image in host communities


11. Provide crisis management training to SMT members

R8. Vehicle Tracking

1. Ensure that all CARE vehicles are fitted with vehicle trackers.


2. Ensure that all CARE vehicles are tracked at all times through the NOVACOM and Cartrack platforms.


3. Ensure that CARE staff and drivers adhere to SOP movement in regards to speed limits and night travel.


4. Liaise with CARE Kenya administration unit to ensure that subscription payments are done in a timely manner.


5. Ensure that tracking units in all vehicles are regularly serviced and in good working order.

AUTHORITY:

1. Spending Authority: Signatory authority Per Appendix K of the CIK Procurement Manual. Supervision:


2. Decision Making:

CONTACTS/KEY RELATIONSHIPS (internal & external):

1. Police


2. CARE Attorney


3. CARE insurance agents


4. Regional Management Unit (RMU) and CARE Somalia/South Sudan

WORKING CONDITIONS:

1. Based in Nairobi with 40% travel to Sub-Offices.

QUALIFICATIONS:

1. Degree in Police Sciences or equivalent or degree in a related field


2. Formal security qualification or advanced security management training


3. Advanced level of understanding with the philosophy and mode of operation of NGOs


4. Recommended a minimum of 7years of field based experience and at management level in complex and insecure settings, preferably with large teams of staff.


5. Experience in liaising with civilian, police and military government authorities, as well as with regional, national and international institutions


6. Experience of incident reporting, incident mapping, intelligence collation and analysis functions, set up and execution of an incident warning system (warden system), compilation of security reports and assessments


7. Strong analytical capacity, resourcefulness and creativity in developing the role of security within programmes and ensuring the most effective support to line management


8. Ability to balance demands of beneficiary and security actors while maintaining appropriate contextual NGO security advice and coordination


9. Highly developed interpersonal and communication skills including influencing, negotiation and coaching


10. Highly developed cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures


11. Ability to present complex information in a succinct and compelling manner


12. Excellent planning, coordination and reporting skills, with the ability to organize a substantial workload comprised of complex, diverse tasks and responsibilities


13. Ability and willingness to dramatically change work practices and hours, and work with incoming surge teams, in the event of emergencies


14. Willingness to work and travel in often difficult and insecure environments


15. Competency in Internet and Microsoft Office systems including Word, Excel, PowerPoint, Access and other database/mapping systems


16. Fluency in English, both written and spoken. Ability to speak Kiswahili and other local languages an advantage


17. Willingness to travel to CARE Kenya’s field offices and operational areas on a regular basis


18. Understanding of CARE Kenya’s vision and mission and a commitment to its objectives and values

Employee Signature: **_*****Date:**

Supervisor Signature: ********** Date: ****

How to apply:

CARE INTERNATIONAL IN KENYA

VACANCY

CARE International in Kenya is looking for a well organized and highly motivated individual who is result oriented to fill the following position:

Deputy Director Safety & Security (Ref: DDSS/3/2015).Based in Nairobi.

Reporting to the Country Director, the incumbent will be in-charge of the overall management of the CARE Kenya safety and security function, provide security guidance, liaison & emergency support to CARE offices and staff based in Nairobi.S/he will provide safety and security training to CARE Kenya staff and country security briefs to CARE Kenya visitors and consultants.

The detailed job description can be reviewed on our website; www.care.or.ke

Applications

Qualified candidates are invited to send their application letters indicating the reference number, title of the position along with an updated CV and email & telephone contacts of three professional referees to; The Human Resources & Development Manager, CARE International in Kenya, email: Vacancies@care.or.keso as to be received not later than 6^th April**, 2015.**Only short listed candidates will be contacted.

CARE is an equal opportunity employer and promotes gender equity. Canvassing will lead to automatic disqualification.

CARE International in Kenya does not charge a fee at any stage of the recruitment process. (Application, interview, meeting, processing, training or any other fees).