NGO Job Vacancies - ICJ Kenya

Established in 1959, (ICJ Kenya) is a

non–partisan, nongovernmental organization with membership drawn from the Bench

and Bar. 

The primary mission of the

organization is to promote and protect human rights, democracy and the rule of

law nationally and regionally. 

ICJ

Kenya has a distinguished track record in advocacy, research and legal

interventions and is today widely acknowledged as a premier human rights

organization in Kenya and around Africa.

ICJ Kenya seeks to fill the following position as detailed below and invites

suitably qualified Kenyans to apply.

Overall Purpose of the Job: To assist the Finance Manager in the management of

the Finance Department and to work closely with the Executive Director and the

Programme  Management Teams and Administrative Team to create synergy in

the achievement of the organisation’s strategic objectives.

Key Roles

·                    
To efficiently maintain the books of

accounts and records.

·                    
To maintain the fixed assets

registers in order to ensure that all fixed assets are recorded, accounted for

and depreciated accordingly.

·                    
To prepare financial progress reports

for donors.

·                    
To prepare internal financial

management reports.

·                    
To liaise with the programme

management teams in the preparation budgets for the various projects and to

ensure budgetary controls are in place including report procedures, adherence

to specific reporting framework and deadlines.

·                    
To communicate programme burning

rates to the various teams

·                    
To assist in annual audits

·                    
To ensure allocation of joint costs

to individual projects.

·                    
To ensure that all insurance and

medical policies are renewed and up to date.

·                    
To represent the organisation in meetings

when called upon to do so.

·                    
To deal with office procurement

·                    
And any other duty that may be

assigned from time to time by the Finance Manager and the Executive Director.

·                    
Degree in Business, Economics or

relevant field.

·                    
Professional qualifications in CPA or

ACCA

·                    
Experience in project budgeting,

reporting and accounting for donor funded projects

·                    
Documented experience working in an

NGO

·                    
Experience in Navision accounting

software

·                    
Analytical and problem solving

·                    
Effective written communication

·                    
Time management

Personal Attributes

The Finance Officer must be able to maintain confidentiality and exhibit high

levels of professionalism.  

·                    
Honest

·                    
Trustworthy

·                    
Flexible

·                    
Organized

Monitoring and Evaluation Officer

Overall Purpose of the Job: To offer technical support in the monitoring and

evaluation of projects and activities within the organization and to ensure

that the project activities are conducted in an efficient manner by

supervising, monitoring project implementation and reporting, ensuring that

timely decisions on corrective actions are made and implemented.

Primary Duties and Responsibilities:

·                    
To monitor, evaluate and document

results in the various programmatic activities for effective implementation,

reporting and learning.

·                    
To develop the TORs for specific

monitoring and evaluation activities; recruit, guide and supervise consultants

or organizations that are contracted to implement special surveys and studies

required for evaluating programme effects and impacts as well as follow up

evaluation recommendations with Programme Staff.

·                    
To Support and contribute to the

development of the Projects Implementation Plan (PIP),  ensuring 

alignment with programme /organization strategy, agreement on programme

indicators and inclusion of monitoring and evaluation activities in the work

plans.

·                    
To guide and coordinate the

development of programme log frames.

·                    
Guide and coordinate the review of

programme log frames including providing technical advice for the revision of

performance indicators; ensuring that realistic intermediate and end – of –

programme targets are defined.

·                    
To coordinate all Monitoring &

Evaluation activities in the organization.

·                    
To design the framework for the

physical and process monitoring of programme activities.

·                    
To promote result based approach to

monitor and evaluate impact.

·                    
Coordinate the preparation of all

monitoring and evaluation reports; guide staff in preparing their progress

reports in accordance with approved reporting formats and ensure their timely submission.

·                    
Undertake regular visits to the

fields to support implementation of monitoring and evaluation, check the

quality of data produced, and to identify where adaptations might be needed;

monitor the follow up of evaluation recommendations with Programme Managers.

·  To ensure

all contractual obligations with the donors are adhered to in all the projects.

·  To ensure

easy access to Monitoring & Evaluation reports and data and ensure they are

widely distributed to donors and stakeholders.

·  Foster participatory

planning and monitoring; organize and provide refresher training in monitoring

and evaluation for programmes and implementing staff with a view to develop in

house monitoring and evaluation capacity.

·  Work in

collaboration with colleagues inside and outside the ICJ Kenya to allow the

achievements of common goals and shared objectives in furtherance of ICJ

Kenya’s mandate and to perform any other duty as may be assigned to you by the

Executive Director from time to time.

·  To develop

and to constantly update the Monitoring & Evaluation Plan.

·  To monitor

new donors and their areas of strategic engagement.

·                    
A Master degree or equivalent

experience in Monitoring and Evaluation, Project Management or communication.

·                    
Documented experience in Monitoring

of human rights work,

·                    
Knowledge and understanding of

programme management cycle

·                    
Knowledge and experience in Research

methodologies, baseline surveys and reporting

·                    
Analytical and problem solving

·                    
Effective written communication

·                    
Time management

·                    
Strong understanding of Programme

Management with a focus on Human Rights, Access to Justice and Democratic

governance.

·                    
Report writing and presentation

skills

Overall Purpose of the Job: The communications officer will work closely with

the Executive Director and the Programme Management Teams to offer technical

support in conceptualizing, planning and implementing both internal and

external communications of the organization in an efficient and timely manner.

Key Roles: 

The communication’s officer will;

·                    
Maintain and build the ICJ Kenya

brand by supporting the development of communication messages and materials.

·                    
Produce, edit and distribute updates,

newsletters and all other IEC materials as will be required.

·                    
Draft, edit and distributing

materials for both online networks, print and electronic media

·                    
Handle all communication enquiries

from our stakeholders and prepare communication briefs as will be required.

·                    
Develop, manage, update, and write

content for website.

·                    
Track and analyze the traffic on our

social networks and suggest ways to increase visibility and impact.

·                    
Assist in the development of

international and external communication channels

·                    
Update the communications strategy

regularly to keep us with new technology and support the implementation of a

social media strategy.

·                    
Assist in organizing office events,

and ensure there is media coverage in all the events and prepare briefs after

the events.

·                    
Ensure that all ICJ Kenya events are

well branded and that they communicate the desired message.

·                    
Ensure that ICJ Kenya presents its

work adequately to its donors and stakeholders by developing a standardized

communication tool that incorporates our logo, vision, mission and the

objectives

·                    
Compile and circulate electronic news

that touch on the work of ICJ Kenya.

·                    
Maintain a log of the mentions of ICJ

Kenya’s work either through emails, letters or the press.

·                    
Maintain a digital photo gallery of

all ICJ Kenya’s activities.

·                    
Assist the Programme management teams

to communicate the desired impact of their work through strategic profiling.

·                    
Undertake regular visits to the

fields to support the communication strategies of the various programmes.

·                    
Work in collaboration with colleagues

inside and outside the ICJ Kenya to allow the achievements of common goals and

shared objectives in furtherance of ICJ Kenya’s mandate and to perform any

other duty as may be assigned to you by the Executive Director from time to

time.

Knowledge, Skills, and Behaviours,

Required to Achieve Role’s Objectives:

Knowledge / Experiences:

·                    
A Master degree or equivalent

experience in human rights, political science, international development,

communication or any other specific field relevant to ICJ-Kenya’s work.

·                    
Documented experience in

international or national work environments and intercultural communication,

including a good understanding of NGO structures and the UN human rights system

and how these operate.

·                    
Documented experience in advocacy and

lobby work with national and international actors

·                    
Documented experience in writing

advocacy briefs, articles and press.-releases

·                    
Analytical and problem-solving

skills, with the ability to work to a high standard, manage stress while

prioritising multiple tasks and meeting deadlines.

·                    
Excellent communication, networking,

and inter-personal skills.

·                    
Knowledge about Human Rights

·                    
Proven excellent writing skills in

English

·                    
Ability to translate “UN language” to

understandable common language

·                    
Diplomatic attitude

·                    
Fully computer literate – skilled and

confident user of office applications such as MS Word, Excel, PowerPoint,

e-mail and calendar applications.

·                    
Good knowledge of social Medias

including uploading and developing materials for websites and intranet.

·                    
Experience and knowledge of layout

design and media.

·                    
Demonstrated commitment to advocacy

and communication.

·                    
Versatile, personable and flexible,

including taking up various tasks done in a small office.

·                    
Self-driven and persistency.

·                    
Independent professional able to

contribute to the overall goal of the organisation.

·                    
Creative and with initiative to seek

workable solutions.

·                    
Works collaboratively and listens

actively to the views of those involved.

·                    
Decisive and results focused

following debate.

·                    
Capacity to work in a multi-cultural

environment.

How to Apply

Qualified candidates are encouraged to apply.  

Detailed Applications, CV and

relevant certificates addressed to the Recruitment Committee 

should be sent through,

recruiment@icj-kenya.org 

or P.O. Box 59743-00200 Nairobi 

and should be received not later than

5th January 2016.  

ICJ Kenya is an equal opportunity

employer.

Only shortlisted candidate will be

communicated to.