Senior Finance Manager Job in Nairobi, Kenya

Organization:

Adeso – African Development Solutions

Position Title: 

Senior

Finance Manager, REGAL-IR Program
 

Reporting

to: Chief

of Party, REGAL-IR
 

Working

with: REGAL–

IR Staff
 

Program

/ Duty Station: Nairobi
 

Duration: 1 year (Renewable)
 

Starting

date: Immediate
 

Organizational

Context: Adeso

is an expanding and vibrant African based international development and

humanitarian organization.

At

Adeso, we work with African communities who are yet to realize their full

potential; working inside these communities to create environments in which

Africans can thrive. 

Our

belief that economic, social and environmental security is the bedrock of a

healthy community drives the nature and intent of our programming. 

We

work to prevent and overcome situations that adversely affect community

well-being by: reinvigorating the economy, developing skills for life and work,

providing humanitarian aid, and influencing policy.
 

For

the past 20 years we have strengthened rural livelihoods through environmental

awareness, training, technology transfer and innovative humanitarian projects

in pursuit of a peaceful, self-reliant, and greener future. 

At

present, Adeso has programs in Somalia, Kenya and South Sudan.

Adeso is an exciting and dynamic organization experiencing managed rapid

growth. It offers sound employment conditions with opportunities for personal

growth and development.

Project Summary: Resilience

and Economic Growth in Arid Lands-Improving Resilience (REGAL-IR) is a 5-year

program sponsored by USAID/Kenya and Feed the Future (Ftf) to reduce hunger and

poverty, increase social stability and build strong foundations for economic

growth amongst pastoralists and transitioning pastoralists in Kenya’s arid and

semi-arid lands (ASALs). 

The

program is designed to empower communities to take charge of their development

and to strengthen their capacity to select, design, implement and monitor

activities toward increasing their social, economic, and environmental

resilience to natural and human-induced shocks.
 

REGAL-IR

is led by Adeso and is implemented by a consortium of partners. An intensive

community engagement process – Participatory Learning, Planning and Action

(PLPA) – guides program implementation in six thematic areas including

diversifying livelihoods, improving value chain inclusiveness, natural resource

management, conflict management and mitigation, disaster risk reduction, and

improving nutrition. 

REGAL-IR

is based in Nairobi and implements projects in Isiolo, Garissa, Wajir,

Marsabit, and Turkana Counties.
 

1. Provide
   
   finance oversight and implementation of the REGAL-IR program.


2. Supervise
   
   the Program Accountant (1) and line manage Field Accounts Assistants (5).


3. Advise
   
   the Chief of Party (COP) on project finance and operational matters.

Position Summary: The

Senior Finance Manager, REGAL-IR will be a full-time member of the REGAL-IR

Leadership Team, working with the Adeso team in HQ, and the REGAL-IR field

sites. 

The

post holder will develop and implement finance systems, protocols and tools for

all finance, and administrative functions applicable to the project HQ in

Nairobi and field offices in the project counties. 

The

Senior Finance Manager, REGAL-IR will be in charge of finance policies,

procedures, and ensuring compliance with USAID rules and regulations in these

areas. 

He /

She will liaise with Finance and Operations Managers at Adeso HQ to ensure

compliance with Adeso policies and regulations and to ensure smooth

functionality of finance.
 

Specific

Roles and Responsibilities
 

• Plan
  
  and implement financial policies and systems ensuring consistency,
  
  accountability, transparency, viability and integrity in accordance with
  
  Adeso and USAID accounting principles.


• Ensure
  
  financial accounting records, monitoring, and internal controls.



• Ensure
  
  budget implementation, controls and reporting including forecasts,
  
  projections, accruals, funds requests, regular and ad hoc financial
  
  reports, variance analyses, and reconciliations.


• Manage
  
  audits of REGAL-IR including consortium partners.

• Planning
  
  and coordinating the activities of the REGAL-IR Finance unit by ensuring
  
  that the unit has adequate resources to effectively undertake its
  
  activities.


• Providing
  
  leadership to all field accounts assistants in the REGAL-IR project sites
  
  in regards to carrying out their daily tasks in an effective and efficient
  
  manner as per Adeso policies and procedures and USAID requirements.


• Coordinate
  
  the preparation and monitoring of budgets for all projects/program as per
  
  Adeso and Donor formats, on monthly, quarterly and annual basis.


• Ensure
  
  provision of timely and sound financial reports to the management, donor
  
  and other stakeholders on monthly, quarterly and annual basis.


• Represent
  
  REGAL-IR in various forums and be able to proficiently report on REGAL-IR
  
  activities effectively.


• Instituting
  
  organizational financial policies and procedures with the approval of the
  
  Chief of Party, identifying where there are gaps and ensuring compliance
  
  to the said policies.


• Responsible
  
  for all financial issues and correspondence on financial matters with
  
  partners, donors and government agencies.

Business Reporting and Donor Management

• Prepare
  
  annual operations plan for the REGAL-IR Program.


• Review,
  
  revise, update financial operations policies and procedures as and when
  
  required


• Supervise
  
  budgeting and program planning of REGAL-IR project partners.


• Manage
  
  the overall program cash flow.


• Oversees
  
  and manages the annual auditing process and liaises regularly with
  
  auditors (internal and external), donors and government agencies.

Compliance and Implementation of Policies and Procedures

• Ensure
  
  Financial Management in accordance with Adeso and USAID rules and
  
  regulations, including strategic management of objectives, resources, and
  
  risk.


• Ensure
  
  regular financial monitoring in the field /project sub offices are
  
  undertaken and any findings and recommendations are implemented in good
  
  time.


• Ensure
  
  the REGAL-IR is in compliance with statutory laws and legislations.


• Ensure
  
  full compliance with internal policies, donor regulations and budget
  
  restrictions on all projects.


• Oversee
  
  the performance management of all finance staff and undertake annual
  
  performance review of finance officers.

• Provide
  
  orientation and training to the all managers in the program on cost-
  
  effective management and Adeso’s financial policies and procedures.


• Ensure
  
  Identification of any capacity gaps and ensure any capacity building needs
  
  in the finance team are identified.


• Ensure
  
  the planning and implementation of capacity building activities for
  
  REGAL-IR finance staff and partners on timely and efficient manner.


• Mentor
  
  and develop REGAL-IR finance team and ensure staff develop competencies in
  
  the key functional areas.

Skills and Qualifications
 

• Bachelor’s
  
  degree in accounting from a reputable university. An advanced degree will
  
  be an added advantage


• Minimum
  
  of 5 years work experience in a reputable large international NGO or donor
  
  organization involved in grant making


• Experience
  
  of managing USAID funds and ensuring compliance with USAID requirements.


• Knowledge
  
  of compliance requirements for US and ability and skills to establish
  
  compliance systems with Adeso staff.


• Understands
  
  risks and related relevant controls primarily in the overall grant cycle
  
  including program, financial and procurement cycles and effectively
  
  mitigates these;


• High
  
  level skills in written standard English and ability to transform
  
  documents and reports developed by program staff into dissemination
  
  standard documents


• Ability
  
  to present, discuss and supervise compliance with grants monitoring
  
  protocols with team members of varying levels


• Demonstrated
  
  ability to develop and maintain effective project files for accountability
  
  and audit purposes


• Professional
  
  qualifications; ACCA or CPA

• Extensive
  
  experience of managing grants with donors and working with civil society
  
  organizations.


• Ability
  
  to work as a team with program staff at all levels without holding any
  
  direct line management authority

This

is a challenging opportunity for a dedicated and highly motivated

professional. 

If

you would like to join this dynamic team, please submit your application to

jobs@adesoafrica.org , quoting the position in the email subject matter, by

Friday 15th January, 2016. 

Kindly

note that applications screening and interviews will be on a rolling basis.

Each application should be addressed to HR Director and include the following:

• An
  
  updated CV with updated contact details: Phone No., Email Address and
  
  Skype ID; and


• An
  
  application letter which should include cover letter, remuneration
  
  requirements and contact information for three work-related referees.

Applications not including all of the above information will not

be reviewed. 

Only

short-listed candidates will be contacted.

Adeso is an equal opportunity employer and does not discriminate based on one’s

background, beliefs, gender or sexual orientation.