Accountant Job in Nairobi Kenya

Deadline To Apply: 2nd

March 2016
 

Start Date: As soon as possible
 

Eligibility: Position open to Kenyan Locals Only
 

About Innovations for Poverty Action: Innovations

for Poverty Action is a non-profit organization dedicated to discovering and

promoting effective solutions to global poverty problems.

In close partnership with decision

makers — the policymakers, practitioners, investors, and donors working with

the poor around the world — IPA designs and evaluates potential solutions to

poverty problems using randomized evaluations, the most rigorous evaluation

method available. 

We also mobilize and support these

decision makers to use these solutions to build better programs and policies at

scale.
 

About the Position: The

Accountant, under the general supervision of the Senior (Snr) Accountant and

within the limits of Innovations for Poverty Action-Kenya policies and

procedures, facilitates Finance Department activities and functions within

IPAK. 

Some of the general duties and

responsibilities of the Accountant are as listed below.
 

Duties and Responsibilities:
 

• Review and post entries into the IPAK
  
  Financial Management system ABILA SAGE, within 2 days of entry.


• Review Payment requests/LPOs for compliance
  
  with IPAK policies and procedures as per assigned review thresholds.


• Ensure all payments are paid within the
  
  prescribed Finance lead time of 7 days.

1.   
Manage the accounts payable balances

and ensure no invoices go unpaid beyond indicated credit period.

• Ensure all Imprests request are processed
  
  within 2 working days and Imprest liquidations within 1 day on receipt of
  
  submission.


• Ensure bank reconciliations are finalized by
  
  10th Working day of subsequent month.


• Manage and administer the M-PESA platform.


• Treasury;

1.   
Manage the Petty Cash account as per

Finance Manual guidelines.

2.   
Ensure Payments are released within

sufficient bank liquidity levels and alert the senior accountant when levels

drop.

• Administer PM on any Finance related issues;
  
  creation and deactivation of project, GL Codes, etc.


• Review all re-classifications Journals prior
  
  to posting into SAGE to include shared Costs.


• Payroll

1.   
Assist HR in the preparation of

monthly payroll and subsequent release by 27th of each month.

2.   
Assist senior accountant by ensuring

Payroll Journal is posted/re-charged by the 7th working day of subsequent

month.

3.   
Track and expense Staff Gratuity on a

monthly basis.

4.   
Medical recharge Journal is

posted/recharged by the 15th Working day of subsequent month.

5.   
Ensure all statutory staff

withholdings are duly remitted to the relevant authorities including NSSF,

NHIF, PAYE and HELB as per fiscal dates, to include Ex-pat PAYE. Ensure P9s are

distributed to all staff in the subsequent year of Fiscal period by the last

working day of February.

• General Journal Analysis and reconciliation;
  
  Assist the Senior accountant in preparation of the Monthly Financial
  
  report through reconciling assigned balance sheet accounts, extracting
  
  monthly schedules and providing exception/action notes to the balances for
  
  submission to HOF and CD by the 25th working day of each subsequent month.

Finance – Grant Management

• Participation in the creation of detailed
  
  proposal budgets in coordination with relevant stakeholders.


• Participate in monthly budget monitoring; by
  
  responding to any data queries raised by budget holders and/or extraction
  
  of documents.


• Ensure all project/grant recharges are
  
  posted/re-classed as advised within specified time period.


• Participate in Country Annual planning (CAP);
  
  through contributing to the formulation of the subsequent year’s budgets
  
  and loading the same onto SAGE.

Any other duty as maybe assigned.

Required Qualifications and

Experience:

• Under Graduate Degree in either Accounting,
  
  Finance.


• CPA Part II qualification or ACCA equivalent.


• Knowledge of IFRS, IPSAS and general
  
  requirements of Fund accounting.


• Ability to conduct General ledger analysis and
  
  reconciliation.


• Experience in Grant/budget management; budget
  
  creation, budget reporting (BvA processing) and donor reporting.


• Working knowledge of USAID/USG rules and
  
  regulations will be an added advantage; OMB, CFR, FAR, AIDAR plus Local
  
  statutory requirements; Payroll, Audit.


• 4-5 years’ experience in a busy accounting
  
  office, preferably from an NGO perspective.


• Supervision skills.


• Ability to participate in both Donor and
  
  Corporate Audits.


• Experience in implementing and maintaining an
  
  effective control environment.


• Experience in working with an ERP system;
  
  ABILA/SAGE plus working knowledge of MS Office spreadsheets will be an
  
  added advantage.

Please send a cover letter and

detailed CV, 3 references, daytime phone number(s), and email address. 

Your CV should include your scores or

grades and other measures of academic achievement, and details about any

relevant work experience.

Applications must be submitted ONLY by email to jobs-kenya@poverty-action.org,

please ensure that the subject line reads: “Accountant”. 

Only short-listed candidates will be

contacted by email for an interview. 

Applicants are encouraged to apply

early, as applications will be reviewed on a ROLLING BASIS. 

Disclaimer: The above statements are intended to describe the

general nature and level of the work being performed by the Accountant. The

statements are not intended to be an exhaustive list of all possible duties,

tasks, and responsibilities. Management reserves the right to amend and change

responsibilities to meet organizational needs as necessary. Please note that

IPA will never request any form of payment from an applicant. Applicants are

encouraged to confirm the information listed above with IPA prior to releasing

any extensive personal information to the organization. Please direct questions

to jobs-kenya@poverty-action.org.