Kenya: Administrative Officer

Organization: Association for Aid and Relief Japan

Country: Kenya

Closing date: 10 Feb 2016

Summary

*Project Title: Secondary school construction project at Kakuma (camp 4)

*Project Location: Kakuma, Republic of Kenya

*Project/Contract Duration: 3.5 months (possible for extension)

*Project Objective:

1. 
   

   To build class rooms of the secondary school

   
   


2. 
   

   To supply classroom furniture and learning materials such as textbooks

   
   


3. 
   

   To give TOT (Training of Trainers) session of Life Skills Education to school teachers

   
   


4. 
   

   To give basic technical trainings of building maintenance to school PTA and student group

   
   

*Scope of work for Administrative staff

The administrative officer shall,

○ Finance

1. 
   

   Control financial account of both cash and data

   
   


2. 
   

   Prepare necessary financial evidence (quotation, invoice, receipt and delivery slip) according to the organization’s guidelines

   
   


3. 
   

   Assist in supervising and giving advice as necessary to other staff to ensure their compliance with the required financial procedure

   
   


4. 
   

   Assist in negotiating and coordinating with contractors and shoppers

   
   

○ Storekeeping

1. 
   

   Keep proper and correct records of all the office consumables and assets with Microsoft Excel

   
   


2. 
   

   Assist organization staff by arranging transportation and distribution of office items for project and administrative implementation

   
   

○ HR

1. 
   

   Keep proper records of attendance of staff members

   
   


2. 
   

   Keep and update HR related information such as contact list and ID cards

   
   


3. 
   

   Being a radio controller and keep whereabouts of staff members

   
   

○ Logistics

1. 
   

   Arrange for accommodation and flights for staff members and/or visitors

   
   


2. 
   

   Assist in coordinating with transporters to deliver project materials

   
   


3. 
   

   Assist in purchasing items as instructed by the supervisor

   
   

○ Others

1. General affair works requested by supervisors

Personnel specification and selection criteria

Experience required:

1. 
   

   Bachelor’s degree holder or higher education (on Commerce or accounting, (preferred))

   
   


2. 
   

   More than 3 years of administrative work experience

   
   


3. 
   

   Experience in working with aid organization (preferred)

   
   


4. 
   

   Interest in Peace Education activity.

   
   

Qualifications required:

1. 
   

   Kenyan citizen, residing in Kenya and able to station in Kakuma

   
   


2. 
   

   Strong motivation to be part of an aid organization

   
   


3. 
   

   Solid drafting/reporting skills

   
   


4. 
   

   Native speaker in Swahili

   
   


5. 
   

   Fluency in speaking and writing English

   
   


6. 
   

   PC literacy at least including word processing (MS Word) and spreadsheets (MS Excel)

   
   


7. 
   

   Ability to work both independently, and as part of a team.

   
   


8. 
   

   Strong co-ordination and negotiation skills with stakeholders and problem solving skills

   
   


9. 
   

   Culturally sensitive and high level of diplomacy and tact

   
   

How to apply:

Application

Interested individuals should send following information at recruit@aarjapan.co.ke. Title of the email shall be “Application for Administrative Officer”.

1. 
   

   Individual resume

   
   


2. 
   

   Three references including the most recent employer

   
   

Deadline for applications: 10^th February 2016

The final selection for this position shall be based on:

Whether the candidate matches selection criteria by the employer. Only Short listed candidate shall be notified individually around 20^th February for further selection stage.