KIPPRA Executive Secretary Job in Kenya

The Kenya Institute for Public Policy Research and Analysis (KIPPRA)

is a public policy research Institute established to develop human and

institutional capacities by undertaking economic forecasting, policy

analysis and research, and by contributing to the formulation of medium

and long-term strategic perspectives for the economic and social

development of Kenya. 

In carrying out this mandate, the

Institute seeks to recruit a competent person to join its team of

professionals to the following vacant position:

Executive Secretary
 

Duties

• Recording dictation in shorthand and transcribing it in typewritten form;


• Typing from drafts, manuscripts or recording from dictation machines and processing data;


• Operating office equipment and attending to visitors/clients


• Handling telephone calls and appointments;


• Ensuring security of office records, documents and equipment,


• Effective management of office protocol and media issues.


• Guiding and supervising other secretarial staff and handling other issues relating to Secretarial Cadre in the Institute.

Key Qualifications
 

(i) Served in the grade of Senior Secretary or any other relevant and comparable position for a minimum period of three (3) years;
 

(ii) 

(a) A Bachelors Degree in Secretarial Studies, Business and Office Management or equivalent qualifications from a recognized institution; OR 

(b) The following qualifications from the Kenya National Examinations Council:-

• Shorthand III (minimum 120 w.p.m.).


• Typewriting III (50 w.p.m.)/Computerized Document Processing III.


• Business English III/Communications II.


• Commerce II.


• Office Management III/Office Administration and Management III.


• Secretarial Duties II; OR

(c) A Diploma/Higher Diploma in Secretarial Studies from the Kenya National Examinations Council or equivalent qualifications from a recognized institution.

(iii) Attended a Secretarial Management Course from a recognized institution.

(iv) Certificate in Computer Applications (Windows, Ms-Word, Ms-Excel, Ms-Access and Internet) from a recognized institution; and

(v) Demonstrated professional competence in management of secretarial services.

Personal Attributes

• Excellent verbal and written communication skills


• Adaptability


• Ability to work well under pressure and meet deadlines

How to Apply

KIPPRA is an equal opportunity employer. 

Female candidates and Persons with Disability are encouraged to apply. 

Applications to be addressed and posted/hand delivered to: 

The Executive Director KIPPRA 

2nd Floor, Bishops Garden Towers, Bishops Road 

P. O. Box 56445, 00100, 

Nairobi

 

Or e-mailed to: careers@kippra.or.ke 

Telephone: 254 20 4936000/0736 712724 

Deadline for receipt of applications is 19th February 2016 by 5.00 p.m.