NGO Jobs in Kenya – JKTF (Tuskys)

Joram Kamau Tuskys Foundation (JKFT)

is a Public Charitable Trust whose mandate is to Empower Communities for

transformed lives. 

The foundation has the following

position to fill:

Administrative Assistant

Reporting to: Finance

and Administration Manager
 

• Managing the organization’s front office
  
  including responding to all official enquiries, making formal appointment
  
  and coordinating managers diary; 


• Maintaining an efficient office filing system
  
  and management of general office correspondences 


• Maintaining General office (cleanliness, ample
  
  working environment, ensuring availability of utilities/office
  
  supplies) 


• Handling of office Petty Cash, receipting,
  
  banking and maintenance of cash and banking record 


• Taking minutes during meetings 


• Organizing office logistics (Flight booking,
  
  Meeting Venue booking and company fleet of vehicles. 


• Supervising the drivers and office
  
  assistants. 


• Perform any other Duty as assigned by
  
  management.

Qualifications, Skills &

Experience: 

• At least a Diploma in Business management,
  
  Administration or a related field and with five (5) years’ of experience
  
  in a non-profit organization. 


• Knowledge of Public Relations / customer
  
  service good practice 


• Good written and oral communication in
  
  English 


• Excellent computer skills (word, Outlook,
  
  Excel, Power Point, internet)

Human Resources Manager
 

Reports to: Chief Executive Officer
 

Position Summary: The human resource manager is in charge of the

overall administration, coordination and evaluation of the human resource

function.
 

Essential Responsibilities:

• Develops and directs various human resources
  
  plans and procedures for the foundation.


• Recommends and implements human resource
  
  guidelines and processes; formulates and sustains handbook on policies and
  
  procedures; performs welfares administration to include claims resolution,
  
  change reporting, approving invoices for payment, annual re-evaluation of
  
  policies for cost-effectiveness, information activities program and cash
  
  flow.


• Plans put in order and control all activities
  
  of his/her department. Participates in developing department goals,
  
  objectives and systems.


• Implements and annually updates compensation
  
  documentation; rewrites job descriptions as needed; analyzes compensation,
  
  monitors the performance evaluation program and revises as necessary and
  
  conducts annual salary surveys. Maintains employee enrollment in benefit
  
  plans and assists with or runs payroll as assigned


• Assesses organizational legal obligations for
  
  equal opportunity and other guidelines.


• Conducts recruitment, undertake new-employee
  
  orientations; team bulding monitors career-pathing program, outplacement
  
  counseling, employee relations counseling, and exit interviewing; writes
  
  and places advertisements for the foundation.


• Establishes and maintains human resource
  
  department records and reports and reviews them for completeness and
  
  accuracy.


• Participates in administrative staff meetings
  
  and attends other meetings, such as seminars. Maintains company
  
  organization charts and employee directory.



• Evaluates reports, decisions and results of
  
  the HR department in relation to established goals. Recommends new
  
  approaches, policies and procedures to effect continual improvements in
  
  efficiency of department and services performed.

• At least a Bachelor’s degree in Human Resource
  
  Management and least five (5) years’ in human resource experience in a
  
  non-profit organization will be needed. 


• A Master’s Degree in Human Resource Management
  
  is preferred.


• Must be a member of Institute of Human
  
  Resource Management


• The ideal candidate must be computer literate

Reports to: Chief Executive Officer (C.E.O)
 

Position Summary: The Programs Manager for the foundation is

responsible for the development, design, implementation, review, analysis, management,

supervision and evaluation of all the organization’s programs in accordance

with the standards set out by the foundation. 

As a member of the senior management

team, the programs Manager will take part in strategic planning and budgeting

initiatives in addition to problem solving.

He/she works within the guidelines, policies, vision and mission of the

organization and will be accountable and responsible for specific projects as

assigned. 

The Manager represents the JKTF

Foundation in the community and establishes and maintains effective

relationships with area nonprofit organizations, donors, businesses,

organizations and individuals. 

Some of the diverse responsibilities

include the development of grant and scholarship application standards, assisting

the C.E.O with other JKT Foundation initiatives and assisting with

philanthropic activities; such as, special events.
 

Development and Implementation of

Programs

• Design and ensure that all the programs are
  
  aligned with the mission and strategies of the Foundation and government
  
  and that all the needed standards are developed and implemented
  
  appropriately.


• Carry out planning of activities related to
  
  grant making, plus setting programs development strategies, work plans,
  
  budgets. He/she ensures adherence to grant agreement, p0licies and
  
  procedures


• Pursue high impact and proactive grant-making
  
  opportunities. He/she should read review, analyze grant proposals,
  
  scholarships and prepare grant criteria, award letters, declination letters,
  
  and reporting tools for each grant to be approved by the Grant Committee,
  
  the Board of Trustees and to be signed by the C.E.O.

Monitoring, Evaluation Learning and

Reporting (MERL)

• Monitor and Evaluate effectiveness of grant
  
  making, programs implementation, quality and adherence towards work plans,
  
  budgets, and any other contract/ agreement.


• Facilitate the achievement of program targets
  
  and objectives and lead efforts to design effective MERL systems.


• Guarantee timely and quality formal and
  
  informal reporting on all aspects of the program that includes feedback
  
  loops with team members, grantees and other relevant partners.


• Ensure that the foundation’s monitoring staff
  
  lead the process of converting monitoring information to useable forms for
  
  program staff to act on it and make management decisions.


• Ensure that M&E staffs focus on assisting
  
  programs to generate practical information that can be used for ongoing
  
  program decision-making while also capturing results at the impact level.

• Coordinate the staff under his/her supervision
  
  and offer technical support to program staff members and plan for
  
  technical support needed by the grantees


• Promotes networking and collaboration,
  
  participate in proposal writing and fundraise for the foundation.

• At least a Master’s degree in community
  
  development or any other same level degree with relevant experience in
  
  Programs management.


• Must have worked in a grant making
  
  institution.


• Must have served as a Program Manager in the
  
  following areas: Education and employability, Entrepreneurship programmes,
  
  Sports, Music and Creative arts, Environmental Conservation


• Must be a holder of a Diploma in Project
  
  management


• Over Eight (8) years’ experience as a program
  
  manager in a foundation/ in the non-profit sector and knowledge of the
  
  best practices and policies for grant making.


• Must have hands on experience on fundraising/
  
  proposal writing and able to network and collaborate with like-minded
  
  partners.


• Knowledge of policy development, grant
  
  processing, management, financial management, organizational and human
  
  resources management is necessary.


• Should have knowledge of the history and
  
  cultural background of the local communities,


• Plus the building of trust and strategic
  
  alliances across diverse differences.


• Must have strong interpersonal skills and the
  
  ability to collaborate and work effectively with others of different views
  
  and individual strengths.


• Computer literacy is essential.

If you meet the above requirements,

kindly submit your detailed CV and cover letter including the expected

remuneration, indicating daytime telephone numbers, address and the names of

three referees to: jkfoundation@tuskys.com

Application should reach us by: 3rd

March, 2016.