Assistant Operations Officer Job in Nairobi, Kenya - UN

Food

and Agriculture Organization of the United Nations
 

Vacancy

Announcement No: VA-004-2016
 

Issued

on: 22

March 2016
 

Deadline

for Application: 5

April 2016
 

Position

Title: Assistant

Operations Officer
 

Contract

Type: Service

Contract
 

Organizational

Unit: FAO

Representation Office in Kenya
 

Duration: 12 months with

possibility of extension
 

Eligible

Candidates: Kenyan

Nationals 

Anticipated

Start Date: May

2016
 

General

Description of Tasks and Objectives to be Achieved:Under

the general supervision of the FAO Representative, the direct supervision of

the Resilience Coordinator Sub Regional Office and in close collaboration with

the Finance and Administration Unit and Programme Management Unit (PMU), the

Assistant Operations Officer will perform the following duties:
 

• Provide
  
  administrative and operational support in formulation, implementation and
  
  management of projects in the relevant sector

• Directly
  
  responsible for providing operational support during preparation, planning
  
  and implementation of project activities in line with FAO’s procedures.
  
  This includes functions related to procurement, contracts, Letters of
  
  Agreement (LOAs); staffing and recruitment, travel (planning and
  
  reporting), financial monitoring;


• Initiate
  
  and follow-up a broad variety of administrative and operational actions
  
  necessary for the timely implementation of projects, including recruitment
  
  actions, travel requests, letters of introduction/instructions, briefing
  
  schedules and procurement of equipment;


• Assist
  
  in the preparation and updating of detailed procurement plans, preparation
  
  of tenders, drafting and review of letters of agreements and contracts to
  
  ensure the successful and timely implementation of projects;


• Assist
  
  in preparation of work plans, monitoring and review of project
  
  implementation to ensure that all operations activities are carried out in
  
  line with the plan and raise any concerns with Sector Head and/or Deputy
  
  FAOR;


• Assist
  
  in drafting initial project budgets, maintain regularly updated financial
  
  monitoring system of portfolio of projects in the respective sector,
  
  prepare field budget authorizations, budget revisions, funds transfer
  
  requests, and preparation of project progress and final financial
  
  statements (including mapping of the project expenditures for Result Based
  
  Budget when required);


• Establish
  
  and maintain up-to-date basic records required for project implementation,
  
  and reference records on directives and procedures of a technical or
  
  administrative nature relating to field operations work; reconcile
  
  operational records with other corporate records of the organization
  
  regarding personnel, budget, training, purchases, contracts and reports;


• Provide
  
  guidance and advice to project staff in the areas of operations and
  
  administrative matters; arrange meetings on day-to-day project matters;


• Maintain
  
  a register of where all assets procured by the projects are and ensure
  
  proper hand over of assets and liaise with Finance Unit for recording into
  
  the FAO corporate assets register.


• Brief
  
  junior operations personnel regarding all aspects of the job, ensuring
  
  adherence to procedures, guidelines and work requirements; ensure accuracy
  
  and diligence of the work provided


• Perform
  
  other related duties as required

• Bachelor’s
  
  degree in Economics, Business Administration or other related field.


• Three
  
  years’ relevant work experience in project management/operations and
  
  support


• Computer
  
  proficiency in use of standard MS Office packages (Word, Excel,
  
  PowerPoint)


• Good
  
  communication and report writing skills


• Fluency
  
  in written and spoken English


• Proven
  
  experience with UN regulations and procedures will be an added advantage

In

order for your application to be properly evaluated, please ensure that all

sections of the on-line profile are completed. 

Please

note that attached resumes or CV’s in place of the PPF will not be considered.

Please send your application to vacancy-kenya@fao.org quoting the position

title and vacancy announcement number. 

Applications

received after the deadline and without all the specified/ required documents

will not be given consideration. 

Only

short listed candidates will be contacted

This vacancy is open to both male and female candidates. 

Qualified

female candidates are encouraged to apply.

Persons

with disabilities are equally encouraged to apply.