Administrator Job in Nairobi, Kenya

 
Description of Nottawasaga Institute (NI): The

Nottawasaga Institute (NI) is a private organisation providing capacity

strengthening services to agencies working towards sustainable

development. 

Through

a wealth of experience in different sectors – environment, community

development, governance, water resources, youth, rural development, education,

health and HIV – we design and facilitate institutional strengthening over a

broad variety of needs. We focus particularly on program planning and evaluation.

The

Institute is incorporated in Kenya as a private limited company, and operates

throughout Africa and globally. NI’s offices are located along Riverside Drive,

Nairobi.

Job Description:

A. General Administration

• Receive
  
  and dispatch communication by e-mail, post and phone.


• Communicate
  
  and liaise verbally and in writing between customers, suppliers, visitors
  
  and clients.


• Handle
  
  company logistics, travel and accommodation bookings.


• Arrange,
  
  set agenda and distribute minutes for staff meetings.


• Create
  
  and maintain electronic files and hard copies.


• Monitor
  
  office supplies, order and maintain stationery.


• Co-ordinate
  
  activities within the office to ensure smooth operation


• Ensure
  
  cleanliness of the office

B.

Accounts Administration

• Maintain
  
  ledger entries in general accounts


• Handle
  
  and reconcile various accounts including petty cash, fuel, bank
  
  reconciliations cash projections and accounts receivable.


• Observe
  
  due date for payables (expenses) and raise requisitions for payment of the
  
  same.


• Prepare
  
  staff salary invoices at the end of the month and remittance of statutory
  
  deductions.

C.

Program Administration

• Support
  
  marketing activities as required (preparation/submission of bids,
  
  promotional materials, on-line marketing, support to marketing events,
  
  etc.)


• Prepare
  
  financial reports for field/workshop expenses for various projects.


• Update
  
  and maintain various databases including contact and project databases


• Coordinate
  
  recruitment process for interns.


• Maintain
  
  the information and resource centre for provision of reading materials for
  
  public information.

Essential

Skills Required:

• Good
  
  interpersonal skills


• Good
  
  communication skill


• Accuracy
  
  and attention to detail


• Ability
  
  to work as a team


• Organized
  
  approach and good time management skills


• Intellectually
  
  capable

• Possess
  
  at least diploma in business studies / management / accounting; a degree
  
  will be added advantage.


• Past
  
  experience in office administration will be considered.


• Good
  
  knowledge of MS Excel, QuickBooks, Word and email.

Remuneration: Monthly gross salary:

Kshs. 22,500 + Transport allowance: 350 per work day

How to Apply:

To apply for this position, CLICK HERE to complete the online application

form: 

Interested applicants must submit their applications by June 19th, 2016. 

Only

shortlisted candidates will be contacted.