Executive Assistant Job in Nairobi Kenya

Executive

Assistant to the Country Director 
 

Our

Client, an international NGO whose core business is reproductive health and

family planning to millions of the world’s poorest and vulnerable women is

seeking to recruit an Executive Assistant who’s key function is to provides

comprehensive administrative, logistical, communication and technical support

to the Country Director and Country Management Team.

Duties

and Responsibilities

• Maintain
  
  and efficient work diary for the Country Director and ensure appointments
  
  and meetings are well organized and coordinated and timed


• Manage
  
  and organize meetings for Country Director and Country Management Team,
  
  coordinate availability dates


• Facilitate
  
  and take minutes for Country Management Team and other  meetings as
  
  instructed and distribute any follow up actions


• Ensure
  
  relevant reports, agenda and other information is provided and
  
  communicated to various levels of management


• Track
  
  and monitor the Country Director’s department budget.


• Facilitate
  
  any external events or conferences as requested by the Country Director


• Coordinating
  
  documentation to Country Director’s office requiring signature.


• Maintain
  
  files related to the Board and all governance issues in conjunction with
  
  Director Corporate Services


• Support
  
  responses in writing to any correspondences relating to policy and
  
  sensitive matters


• Manage
  
  all travel arrangements (visa, hotel, flights etc.) and ensure Country
  
  Director is fully informed of those plans


• Provide
  
  logistics for seminars and conferences are instructed by Country Director



• Conduct
  
  research for reports, briefings and correspondence for presentation as
  
  instructed by Country Director


• Reconciliation
  
  of Country Director’s monthly credit card statement and travel
  
  requisitions for submission to finance department.


• First
  
  point of contact of Country Director in her absence, assessing priorities
  
  and redirecting mail as necessary


• Managing
  
  correspondence between donors, partners, other stakeholders and Country
  
  Director, Ensure that good public relations is maintained


• Promote
  
  cooperate image by professionally representing Country Director internally
  
  and externally and consistently exhibiting the attributes of the
  
  organization


• Representing  
  
  in for and meetings with affiliates for which the Country Director is a
  
  member e.g. ANMA (Africa network for medical abortion etc.)


• Develop
  
  a data base of key contacts

Qualification

and Experience

• Degree
  
  in Business Administration, Social Sciences, Human Resource or any related
  
  field


• Master’s
  
  degree will be an added advantage


• At
  
  least 3 years’ experience of program support in busy INGO


• Knowledge
  
  of donor funded programmes management


• Excellent
  
  interpersonal/communication skills – both oral and written


• Excellent
  
  Analytical and organizational skills


• Proven
  
  ability to interpret verbal, written and numerical data

To

apply, send your CV and cover letter only to recruit@flexi-personnel.com or

before close of business 22nd June, 2016. 

Clearly

indicate the position applied for and salary expectation on the subject line

NB: Flexi Personnel does not charge candidates for job placement.