Account & Administration Assistant Job in Kenya

Account & Administration Assistant

Closing
date: November 16, 2021

International Transformation Foundation (ITF) is
an internationally youth led non-profit organization providing youth
educational and self development programs, encompassing leadership and entrepreneurship,
to harness creativity for a youth system that provides jobs, offering security,
opportunities to grow, and contribute to the development of our communities.

Since its establishment ITF has been developing and operating youth
development programs to lead the youth of today as leaders with a strong heart
and mind as true workers of society with creative and progressive thinking. Our
current projects are:

1. Join the Pipe Project: 

Installing sustainable tap water stations near playgrounds, city centers,
parks, schools and bus stations in Africa; for people to access clean tap water
whenever possible.

The project also works to bring awareness to the environmental impact of
production and waste of bottled water through two ventures:

• A water
  kiosk at school: a school based and students managed business
  selling clean tap water to community residents. It involves financing a
  community school to set up an onsite water kiosk with specially designed
  and sustainable products for children to transport tap water at home
  straight from school. It is both an educational and profitable business –
  teaching students’ business and entrepreneurial skills, and generating
  much-needed income for schools.


• Public
  drinking tap water station: In partnership with urban
  Communities/Towns/Cities we install our non-breakable drinking water
  station in Public places for people to access clean drinking tap water
  free of charge.

2. Jijenge Kijana Fund: a youth
livelihood pathway offering microcredit, micro-saving and training which
enables ITF members to engage in productive and stable livelihoods

3. Erasmus Plus Projects:

• Young
  Social Innovators- (YSI): Engines of Social
  Change. The project aims on one hand to conduct a comparative analysis of
  Youth Issues, Attitudes and Policies in relation to the social innovation
  processes from the perspective of various world regions, and on the other
  hand to promote the recognition of youth work by building the capacity of
  youth workers and youth leaders to empower young people for using social
  innovation in finding local answers to complex social and societal
  challenges in participating communities. This project is done in
  partnership with: Europe House Slavonski Brod- (Croatia), Change It-
  (Czech Republic), Dejavato-(Indonesia), International Transformation
  Foundation-(Kenya), Brigada-(Peru), Meritum (Poland), VSA- (Thailand) and
  Taycen- (Tanzania).


• Reflect
  Experiment Capture – (REC) is a project entailing
  art, experimental filmmaking and new technologies and violence prevention
  in a single initiative. It tackles violence in general and bullying in
  particular through experimental filmmaking as an innovative and attractive
  technique for any audience, especially the youth. This improves their
  administrative functioning, social and dissemination skills. This project
  is operated In Partnership with: INTRAS Foundation-(Spain)***,***
  CJD Verbund NRW Süd / Rheinland- (Germany)***,*** CESIE-(Italy) and
  Dejavato Foundation (Indonesia).


• Social
  Entrepreneurship for Youth Power- (SET-YP) activity
  plan contributes to acquire and develop a mix of knowledge, skills and
  aptitudes that the youth need to succeed in the Labour market and
  generally to achieving the objectives of the Europe 2020 Strategy and
  objectives of the Commission in the field of social entrepreneurship. This
  project is done in collaboration with these organizations: Geoclube
  (Portugal), PlanBe, Plan it Be it (Cyprus), Fundacja Centrum Aktywności
  Twórczej (Poland), System and Generation Association- (Greece), Center for
  Sustainable Development Studies (Vietnam), VHS Bhaktapur Community
  Learning Center (P) Ltd (Nepal), International Transformation Foundation
  (Kenya), Brigada de Voluntarios Bolivarianos del Peru( Peru) and
  Asociación Colombiana para el Intercambio Juvenil Cultural- ICYE (Colombia).


• GO-PRO The
  main objective of the project is to create space for the development of
  key information and communications technology (ICT) competences in the
  field of programming for children and youth. The project plans on
  achieving this by creating GO-PRO centers where modern programming
  education can take place and in the process awaken the passion to code in
  the youth. This project is done in collaboration with Meritum (Poland) and
  International Transformation Foundation (Kenya).

ACCOUNT & ADMINISTRATION ASSISTANT

Your role as the Account & Administration Assistant is to record and
maintain all records in line with statutory and operational requirements.

Primary responsibilities:

• Handle,
  record, manage and present ITF’s financial data in compliance with financial
  accounting regulations


• Overseeing
  the incorporation of new accounting software to streamline financial data
  collection


• In
  conjunction with the Public Relations Assistant and Secretary General, you
  are responsible for generating money for ITF’s projects.


• Maintain
  high accounting practices throughout the ITF volunteer base.


• Maintain
  engagement with existing supporters, ensuring they are aware of projects
  that are underway, the impact they are having, and the financial
  transparency of all processes.



• Provide
  administrative support to the Secretary General, Operations Director and
  other staff.


• Operate
  manual and computerized office systems for instance; filing and
  maintaining: members database, monthly and annual reports database and the
  contacts database.


• Undertake
  general office duties such as; dealing with post mails, faxes and e-mail,
  drafting and sending standard letters, photocopying and collating papers
  and mailings, arranging for documents to be printed, monitoring and
  ordering stocks of basic items such as stamps, stationery, periodicals,
  equipment and other items, arranging travel: hotel and accommodation etc.


• Administer
  organizational events.


• Contribute
  generally to the work of organization, undertaking such other tasks as are
  appropriate to the nature and scope of the post.

Person Specifications:

• Hold at
  least a Bachelors Degree in related fields such as Administration,
  Management, Human Resource etc.


• Good
  organizational skills, including ability to work within tight deadlines.


• Have
  excellent communication skills orally and in writing (minimally in
  English), excellent interpersonal and presentation skills and the ability
  to work with diverse individuals or group of individuals.


• Ability to
  maintain an established work schedule, with or without flexibility.


• Have basic
  computer skills including graphic communication publications.


• Understanding
  of and commitment to equal opportunities.


• Strong
  organizational and management skills- ability to multi task and
  prioritize.


• Motivated
  to learn and take on new challenges.


• Willingness
  and capacity to volunteer.


• Passion
  and commitment towards youth developmen

Other requirements

The volunteer is required to work from the office; at the current time
remote working is not an available option.

Compensation:

Although ITF Volunteer staff enjoy limitless opportunities, ITF does NOT
provide any kind of compensation. ITF staff operate on full-time volunteer
basis for a minimum of 6 months. Volunteers are responsible for all basic
expenses such as home – office transportation, accommodation etc. ITF ONLY
provides direct operational expenses such as staff transportation to meetings
outside the office, field visit operations etc.

How to Apply

Like our social media
pages (

To submit your
application, please email your resume,
cover letter and ID scanned to: volunteers.itf@gmail.com

Make sure your email
message or cover letter will cover at least the following aspects:

• How long you will work for us? (a minimun of six
  months commitment is required)


• Why do you want to work with us?

We DO NOT consider
incomplete applications as well as candidates who are not able to cover the
volunteer term expenses as mentioned in the above paragraph (Compensation).

For any queries get in
touch through volunteers.itf@gmail.com, Tel: +254770306839 or
International Transformation Foundation on Facebook / Instagram /Twitter