IPA Procurement Associate Job - Career Point Kenya

Procurement Associate Job, Current Kenyan Procurement Jobs,

POSITION:                 Procurement Associate (1 position)

REPORTING TO:           Deputy Country Director

START DATE:             ASAP

LOCATION:                   Nairobi

DURATION:                   1 Year

DEADLINE:                   ASAP

ELIGIBILITY:                 Position open to local Kenyan hires only

About Innovations for Poverty Action:

Innovations for Poverty Action (IPA) is a non-profit organization dedicated to discovering and promoting effective solutions to global poverty problems. In close partnership with decision makers — the policymakers, practitioners, investors, and donors working with the poor around the world — IPA designs and evaluates potential solutions to poverty problems using randomized evaluations, the most rigorous evaluation method available. We also mobilize and support these decision makers to use these solutions to build better programs and policies at scale.

About the Position:

The Procurement Associate under the general supervision of the Deputy Country Director and within the limits of Innovations for Poverty Action- Kenya policies and procedures, helps coordinate and facilitate Procurement Department activities, functions, and processes. Below is a list of some of the general duties and responsibilities of the Procurement Associate, to be carried out as needed according to the determination of the Deputy Country Director.

Duties and Responsibilities

Coordinate Supply Chain

• Seek to provide an enabling supply chain environment that meets the utility of time form, place, and


• Supervise procurement and delivery of goods and services (to include consultants) required by IPA and ensure compliance to IPA Global Procurement


• Oversee the general implementation and continuous refinement of IPA’s procurement systems by contributing to any procurement policy updates to include identification of controls that will reduce/eliminate opportunities for Fraud


• Coordinate with IPA’s clearing agents to ensure proper and expedient import and export from overseas and within East


• Manage relationships with IPA’s suppliers within Kenya and outside, including quality control of all goods and services purchased (on-site visits in Kenya and remote assisted overseas)


• Coordinate and supervise IPAK Invoice


• Act as main contact with IPA Legal on all supplier contractual
  
  
  
  • In charge of all IPAK service agreements, annual special supplier contracts, track them, and ensure timely renewal on
  
  
  
  


• Act as “Liaison officer” to the procurement


• Manage the pre-qualified supplier database, to include vetting, addition, and removal of suppliers upon approval by the Country Director (CD).

Manage all Leases

• Coordinate the issuance of IPAK assets/Inventories and document the same via the IPAK asset/inventory register as per set monetary


• Update the register for any status changes for each inventory to include disposals, project transfers, loss or
  
  
  
  • Alert the SFM and the DCD on any IPAK property misuse, loss/theft.
  
  
  
  


• Ensure all Assets/Inventories that meet set monetary value are placed under insurance with a credible service

Team Management

• Supervise, mentor, and develop the procurement assistants to ensure their annual objectives are synchronized the department with a target to contribute to IPAK long term

Archiving

• Ensure all procurement related files are securely and accurately filled to facilitate ease of retrieval on

Reporting

• Together with the Finance department, submit a monthly report on supplier aged balances to the DCD for review at the close of each financial


• Submit a quarterly supplier service report to the DCD, to include supplier performance data, complaints, and any supplier deviations from agreed


• Attend to any other duties as assigned by supervisor

QUALIFICATIONS AND EXPERIENCE:

• Bachelor’s degree in procurement or supply chain A post-graduate degree in the same field will be an added advantage.


• Must be an active member of the Kenya Institute of Supplies Management (KISM) and, additional


• CIPS professional certification will be a strong added


• Demonstrated knowledge of acquisition and disposition of assets in donor-funded (USAID, DFID ) programs.


• Extensive experience (at least 5 years) in managing the procurement function in a Country


• Previous experience in providing remote support is highly desirable


• Flexible, motivated, and ability to persistently drive issues to closure


• Ability to operate in a dynamic environment and communicate with various levels of


• Strong work ethic, team player, and demonstrated experience in supervising junior


• Ability to maintain a high degree of integrity & professionalism in performing assigned A valid Police Clearance Certificate shall be required from the successful candidate.


• The ability to work effectively as a team member with diverse groups, multicultural workforce, and appreciation of cultural differences is


• Good spoken and written English is essential


• Well organized and keen to detail


• Strong computer skills in Microsoft packages, including Word, Excel, and Outlook

How to Apply

Please click here to apply. Only shortlisted candidates will be contacted for an interview. Applicants are encouraged to apply early, as applications will be reviewed on a ROLLING BASIS.

DISCLAIMER: The above statements are intended to describe the general nature and level of the work being performed by the Procurement Associate- Field Office Kenya. The statements are not intended to be an exhaustive list of all possible duties, tasks, and responsibilities. Management reserves the right to amend and change responsibilities to meet organizational needs as necessary. Please note that IPA will never request any form of payment from an applicant. Applicants are encouraged to confirm the information listed above with IPA.

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