Administration Assistant Job in Kenya

Administration
Assistant

 Essential Job Responsibilities

• Support in filing of Administration data and
  reports.


• Support in facilitation of monthly staff
  trainings/meetings.


• Arrange for local staff travels as needed
  including bookings, transport etc.


• Support the inventory management of supplies.


• Support in filling and regular file managements.


• Receiving calls and directing them appropriately.


• Monitoring of all visitors to the office;
  assistance to visitors by providing directions and accurate information
  related to CFK Africa.


• Operation and management of the telephone
  switchboard in accordance with appropriate protocol Including weekly check
  and test of all lines.


• Management and planning of the front desk
  coverage.


• Receive and sort deliveries.


• Liaise with the Office Assistant and Janitors to
  ensure that cleaning of the office is up to date.


• Support in bookings for Conference Facilities.


• Maintenance of recording information in the
  system, solution of minor technical problems and reporting to telephone
  service provider for regular maintenance and repair.


• Ensure all office equipment kitchen and are
  functional. This includes office lighting, blinds, windows, kitchen
  appliances etc.


• Ensuring there is order in the office and maintain
  a good office outlook at all times.


• Ensure all incoming and outgoing correspondence
  are disseminated and processed effectively.

Qualifications

• Bachelor’s Degree in Operations Management,
  Business Administration or an equivalent field.


• A minimum of 2 years’ experience in front desk operations,
  administration, logistics or related area is required.

Competencies

• Knowledge Management and
  Learning; Actively
  works towards continuing personal learning and development in one or more
  practice areas, acts on learning plan and applies newly acquired skills.


• Development and Operational
  Effectiveness; Ability
  to perform a variety of standard tasks related to front desk service,
  telephone communications service and updating of staff information, Good
  knowledge of administrative rules and regulations and Good IT skills.


• Leadership and Self-Management; Focuses on result for the
  client and responds positively to feedback, consistently approaches work
  with energy and a positive, constructive attitude, Remains calm, in
  control and good humored even under pressure.

How to Apply:

If you believe that you qualify for this position :

1. Kindly fill and submit the form below.


2. Send a cover letter and resume with
   reference ADMINISTRATION ASSISTANT to recruitment@cfkafrica.org on or before 6th
   June 2022.

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HERE TO APPLY