Finance Assistant Job in Kenya

Finance Assistant

JOB PURPOSE

Reporting to the
Financial Accountant, the role of this position is to assist the finance
department by managing the day-to-day payments processing and record keeping of
the transactions in accordance with KCDF policies and procedures.

Responsibilities

• To assist the Finance department in ensuring that
  timely and accurate payments are made.


• Ensure accuracy and completeness of payment
  documents in compliance to KCDF and donor policies and procedure.


• Coordinate with monitoring and evaluation teams
  for advance issuance and their timely adjustment of advances.


• Ensure completeness of supporting documents in all
  respect before payments are processed.


• Posting all payment vouchers and receipts into
  financial management system on weekly basis for review by the accountant.
  Ensure that all information in the payment voucher is correct and
  complete.


• Processing and posting of petty cash transactions
  on daily basis. Ensure petty cash is replenished on time to meet daily
  cash needs. Carry out cash count as per the KCDF policy and schedule.
  Document the cash count sheets for records.


• Prepare all payments and make sure that they are
  properly coded and supported with relevant necessary documents.


• Assist Finance department in monthly bank and
  ledger account reconciliations


• Ensure all the financial documents are properly
  filed and labelled/tagged.


• Stamping ‘Paid’ of all the invoices and related
  documents before filing.


• Ensure timely preparation of withholding tax on
  iTax system and processing of payments within the set timelines.


• Follow up on all Bank correspondences for filing.


• Photocopying and scanning of all necessary
  financial documents for online payment processing.


• Assist Finance department in internal, external
  and donor specific audits.



• Perform any other task assigned by the department.

Qualifications

• Bachelor’s Degree in Commerce (accounting option)
  or related field.


• CPA (K) or equivalent.


• At least two (2) years relevant working experience
  preferably with a not-for-profit organisation.


• Auditing skills.


• Knowledge of Computer accounting packages with
  particular emphasis on Excel, Word, and an Accounting System (experience
  with Microsoft NAV is an added advantage)


• Strong verbal and written communication skills in
  both English and Kiswahili.


• Able to work with minimal supervision and meet
  tight deadlines.


• Attention to detail, with strong analytical
  skills, planning and organizing skills with the ability to work under
  pressure.

How to Apply

• Applications by qualified candidates should be
  submitted by email to  jobs@kcdf.or.ke


• Address your application to the Executive Director subject
  line “Finance
  Assistant”.


• Attach your application and current CV including
  contacts of three referees.


• The deadline for submitting your application is 10^th June
  2022, 5 pm.

Only shortlisted
candidates will be contacted. Canvassing in any form will lead to automatic
disqualification. KCDF is an Equal Opportunity Employer.