BAT GLT Administrative Assistant Job Vacancy in Thika Kenya

Reference Number: wo/ECA/HR/27-01-11/06

Job Title: GLT Administrative Assistant

Location: Thika, Kenya

Reporting to: GLT Processing Manager

Requisition Number: 1

Response Deadline: 28/2/2011

Requirement Overview:

The role of the GLT Administrative Assistant is key to the successful attainment of the GLT objectives, and to the engagement and relationship between GLT and other stakeholders, both internal and external.

The role supports the GLT team to manage the supply of product and other services to the commercial arm of the business. This is achieved by assisting with administrative requirements including office and records management, requisitions processing and providing support for GLT team activities like meetings and conferences.

Key Responsibilities:

The job holder will be the centre of communications in the departmentSupport the team in managing official correspondence with key stakeholdersOrganization of departmental meetingsAdministrative support to the GLT team in developing briefs for key meetings, preparation and distribution of minutesAdministrative support to the department in the organization of external meetings – e.g. stakeholders meetings.Ensure effective flow of information inside the team and across the functions at the relevant level.Ensure proper management of departmental records: storage of documents, books and audio/ visual materials.Management of fixed assets, stores and records.Manage and maintain a filing system according to company standards and specifications.Liaise with relevant functions to ensure timely payments of the departments suppliers.Provide support to the GLT team in co-ordinating the departments’ events and functions –workshops, seminars, team building and meetings.Appreciation of protocol, hospitality and co-ordination of the same as appropriate.Co-ordinate logistics and hosting of GLT team visitors both internal and external e.g. bookings for travel, accommodation, factory visits etc.Ensure proper display /storage of documents, books and audio/ visual materialKeep log sheets of available material Highly developed administrative skillsProficiency in word processing computer packagesDemonstrate enthusiasm, reliability and good interpersonal skillsGood natured and pleasant personalityAble to work with minimum supervisionDiplomatic and tactful in dealing with team members and external stakeholdersA good understanding of protocol, government relations and corporate organizationsFlexible, agile and willing to work long hours beyond the call of duty2 years relevant experience in a manufacturing environment HND or Degree in Business AdministrationEquity statement: British American Tobacco is an equal opportunity employer

General: The company reserves the right not to make any appointments as a result of the selection process.

An attractive remuneration package commensurate with the role will be offered to the successful candidate

How to apply

Visit the BAT Career Website here to apply online

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