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Job Title
FINANCE ASSISTANT , G5
Department/ Office
United Nations Environment Programme
Duty Station
NAIROBI
Posting Period
30 March 2012-29 April 2012
Job Opening number
12-FIN-UNEP-21519-R-NAIROBI
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Org. Setting and Reporting
The United Nations Environment Programme (UNEP) is the United Nations system's designated entity for addressing environmental issues at the global and regional level. Its mandate is to coordinate the development of environmental policy consensus by keeping the global environment under review and bringing emerging issues to the attention of governments and the international community for action. The position is located in the United Nations Environmental Programme (UNEP), Global Environment Facility Coordination office (GEF) at the Nairobi duty station. UNEP is one of three implementing agencies of the Global Environment Facility (GEF), alongside the World Bank and the UN Development Programme (UNDP). The GEF helps developing countries and those with economies in transition to meet the agreed incremental costs of measures designed to achieve global environmental benefits in six focal areas: biological diversity, climate change, international waters, ozone layer depletion, land degradation and persistent organic pollutants (POPs). Under the direct supervision of the UNEP/GEF Fund Management Officer (FMO) the incumbent will perform the following tasks.
Responsibilities
1. Maintains and verifies project data for overall accuracy, consistency and uniformity in presentation and ensures comprehensiveness and compliance with report formats prescribed and verifies reference to source documents.
2. Assist Funds Management Officer in review of project accounts and closure. Assembles and organizes file and revision files.
3. Track circulation of new project and all project revisions through UNEP clearance ad approval process.
4. Prepares/review funding documents for budget allotments and review expenditures for the Coordination Office.
5. Regularly reviews and updates project databases with relevant project information on revision/closure of project. Files and archives documentation as required (hard copy and soft copy).
6. Maintains project at risk system datasheet by compiling data from respective FMOs.
7. Provides general administrative support to Fund Management Officer and other team members. Provides guidance and training to colleagues and supervise other general service staff as required. Tracks and follow-up on administrative processes in progress.
Competencies
Professionalism Is committed to quality performance, demonstrates use of initiative and ability to interpret and apply rules. Researches, selects, organizes and summarizes information required for the directorate. Manages processes, Is conscientious and efficient in meeting commitments; Shows pride in work and achievements; observe deadlines and achieve results; shows persistence and motivation when faced with difficult problems or challenges; remains calm in stressful situations.
Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailor language, tone, style and format to match audience; demonstrate openness in sharing information and keeping people informed.
Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accept joint responsibility for team shortcomings.
Planning and Organizing- Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignment; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allow for contingencies when planning; use time efficiently.
Education
Completion of secondary school education is required. Supplementary training in finance and accounting desirable.
Work Experience
A minimum of five years of progressively responsible experience in accounting or finance or related area.
Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another UN official language is an advantage.
Assessment Method
Evaluation of qualified candidates for this position may include a substantive assessment which will be followed by a competency-based interview.
Special Notice
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In
this context, all staff are expected to move periodically to new functions in their careers in accordance
with established rules and procedures.
1. All applicants are strongly encouraged to apply online as soon as possible after the job opening has
been posted and well before the deadline stated in the job opening. Online applications will be
acknowledged where an email address has been provided.
2. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may
not have been received. In such cases, please resubmit the application, if necessary. If the problem
persists, please send an email to recruitment@unon.org, quoting the job opening number in the subject
header of your email.
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS' BANK ACCOUNTS.
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