Finance Officer

Reporting to the Senior Accountant/ Head of Finance

Job Description
Financial monitoring and tracking of the expenses of the public sector implementers of the Global Fund grants.
?Prepare funds allocation against the activities to be implemented by public sector implementers, for all disbursements received from the Global Fund.
?Provide necessary support and training to the program accountants in the Ministry of Public Health and Sanitation for effective implementation of the Financial Monitoring tool developed by the Ministry of Finance.
?Use the Financial monitoring tool to monitor expenses against the activities for which the disbursement was made to public sector implementers
?Ensure all the expenditures by the public sector implementers are incurred in conformity with the laid down Government of Kenya and Global Fund financial requirements and procedures
?Keep record of all disbursements to public sector implementers and related expenses.

Financial monitoring and tracking of the expenses of the Financial Management Agent (FMA) and the Procurement agent
?Track on a monthly basis the expenditures incurred by the procurement agent and ensure they are in accordance with the agreement with the Ministry of Finance, and with the Procurement plans,
?Track the disbursements from the Ministry of Finance to the Financial Management Agency (FMA) and from the FMA to Project Implementers to ensure they are done in accordance with the work plans.
?Monitor and advise on the reimbursable costs submitted to the PR by the FMA and the procurement agent to ensure they are as per the agreements with the Principal Recipient
?Verify all the invoices submitted by the procurement agent to ensure that they are in conformity with the public procurement act and the agreement between the Principal Recipient and the procurement agent.
?Support the FMA and the procurement agent to prepare all financial documents required by the PR to prepare the GF progress updates and disbursement requests

Preparation of GF progress reports:
?Support Program Accountants to prepare financial progress reports on Global Fund
?Review the financial reports submitted by SRs in the GF progress update and disbursement requests
?Review monthly reports submitted by the FMA and the procurement agent and provide feedback to the Global Fund coordinator,
?Prepare all periodic financial reports on the GF as required by the Global Fund.
?Support the Principal Recipient to address queries from the LFA or the Global Fund secretariat on financial management and financial reports of the Global Fund grants

Field visit:
?Conduct field visit to monitor the financial expenses at the provincial and county levels to ensure they are in line with approved work plans.

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