Kenya: Finance Manager, Kenya

Position Title: Finance Manager, Kenya

Requisition Number: 14-0153

Location: Nairobi, Kenya

Department Overview:

Pact seeks a Finance Manager for the proposed USAID-funded five-year Support for Orphans and Vulnerable Children in Nairobi and Coast Counties of Kenya to improve the welfare and protection of children affected by HIV/AIDS by building the capacity of households to provide for children under their care and strengthening social services systems and structures at the county and community levels to improve care and support of OVC. This position is contingent on award.

Position Purpose:

Reporting to the Chief of Party, the Finance Manager will be responsible for overseeing all aspects of financial management, including financial systems implementation, budgeting, expenditure tracking, and financial reporting and accounting for Pact and all partners.

Key Responsibilities:

General Financial Management

• Design and implement systems and procedures following Pact standards adapted to handle specific country constraints and conditions, yet ensuring effective internal controls and minimizing risks

• Supervise the finance team in reviewing cash receipts and disbursement transactions such as but not limited to travel, advances and liquidations of sub-grantee expenses, and vendor transactions – ensuring adequacy of supporting documents and appropriate cost accounting allocations

• Work with the relevant Departments (Programs, M&E, etc.) on integrated management of all project finances to ensure effective use of resources in order to achieve program objectives in compliance of all donor requirements

• Provide training and/or guidance to field staff on Pact policies, procedures and requirements; donor guidelines, procedures and requirements; rules and regulations

• Review monthly Financial Reports from field programs for completeness and accuracy; ensure appropriate budget approvals, and submit to HQ Finance department

Sub-award Management

• In collaboration with the Agreements Management Department, design, develop, and adapt policies, guidelines and criteria for the management of sub-recipient and subcontractor financing using the Pact worldwide standards for the conditions and constraints of the specific country

• Oversight of and coordination with the grants unit as well as training/mentoring of staff where necessary in the financial management of the programs’ grant agreements with local and international NGO's

• Supervise regular site visits by finance staff to conduct site visits to audit partner transactions matching expenditures to adequate supporting documentation

• Support financial management of sub-grants including processing advances/liquidations, monitoring/compliance visits and close-out procedures

• Equip staff to provide technical assistance to local NGO's in the area of financial management and sub contract compliance

• Coordinate with other Departments for training/mentoring of sub-grantees where necessary in the administration of the program’s sub-agreements with partners

Budgeting and Financial Planning

• Oversight of budget preparation, processes, and management in conjunction with the relevant program managers, including the development and review of relevant standard costs and scales for the programs

• Track expenditures and provide justification for allocations and reclassifications, when required

• Approve journal vouchers and ensure accurate, current, and complete entries into the financial management system including ensuring adequate supporting documentation

• Assist in development and tracking of budgets for field programs

Preferred Qualifications:

• A post-graduate degree in Business, Accounting, Finance or related field

• At least eight years of experience in financial management for large complex projects, of which at least five years were working in the field of international development, preferably in East Africa with specific experience in Kenya

• Professional level of oral and written fluency in English language.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. We are also an equal opportunity employer of individuals with disabilities and protected veterans.